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Microsoft Office 2010 Tutorial
Contents
Microsoft Office 2010 Tutorial .............................................................................................................. 1
Find your way through long documents with the new Document Navigation pane and Search ................ 4
Adjust the spaces between lines or paragraphs ....................................................................................... 5
Line spacing in Word 2010 ........................................
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Add or delete a table ............................................................................................................................. 20 Insert a table ..................................................................................................................................... 20 Draw a table ...................................................................................................................................... 21 Convert text to a table ...................
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Make changes to a PDF or XPS file ..................................................................................................... 50 Preview and print a file .......................................................................................................................... 51 Excel.............................................................................................................................................. 51 PowerPoint .............................................
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Find your way through long documents with the new Document Navigation pane and Search In Word 2010, you can quickly find your way around long documents. You can easily reorganize your documents by dragging and dropping sections instead of copying and pasting. And you can find content by using incremental search, so you do not need to know exactly what you are searching for to find it. In Word 2010 you can do the following: Move between headings in your document by clicking on the parts
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Drag and drop headings within your document to rearrange the structure. You can also delete, cut, or copy headings and their content. Easily promote or demote a given heading, or a heading and all of its nested headings, up or down within the hierarchy. Add new headings to your document to build a basic outline or insert new sections without having to scroll around in the document. Stay aware of the content being edited by others by browsing the headings that contain a co- authoring
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1.0 line spacing and no space between paragraphs 1.15 line spacing and a blank line between paragraphs Change the line spacing The easiest way to change the line spacing for an entire document is to apply a Quick Style set that uses the spacing that you want. If you want to change the line spacing for a portion of the document, you can select the paragraphs and change their line spacing settings. USE A STYLE SET TO CHANGE LINE SPACING FOR AN ENTIRE DOCUMENT 1. On the Home tab, in th
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3. Do one of the following: Click the number of line spaces that you want. For example, click 1.0 to single-space with the spacing that is used in earlier versions of Word. Click 2.0 to double-space the selected paragraph. Click 1.15 to single-space with the spacing that is used in Word 2010. Click Line Spacing Options, and then select the options that you want under Spacing. See the following list of available options for more information. LINE SPACING OPTIONS Single This option
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Change the spacing before or after paragraphs The easiest way to change the spacing between paragraphs for an entire document is to apply a Quick Style set that uses the spacing that you want. If you want to change the spacing between paragraphs for a portion of the document, you can select the paragraphs and change their spacing-before and spacing-after settings. USE A STYLE SET TO CHANGE PARAGRAPH SPACING FOR AN ENTIRE DOCUMENT 1. On the Home tab, in the Styles group, click Change Style
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Paragraph spacing options The spacing listed in this table is based on Calibri, 11-point text. OPTION SPACE AFTER THE PARAGRAPH LINE SPACING IN THE PARAGRAPH No Paragraph Space 0 1 Compact 4 1 Tight 6 1.15 Open 10 1.15 Relaxed 6 1.5 Double 8 2 CHANGE THE SPACING BEFORE AND AFTER SELECTED PARAGRAPHS By default, paragraphs are followed by a blank line, and headings have extra space above them. 1. Select the paragraph before or after which you want to change the spacing. 2. On the Pa
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Set the default to single-spacing for all new documents 1. On the Home tab, in the Styles group, click Change Styles. 2. Point to Style Set, and click Word 2003. 3. In the Styles group, click Change Styles, and then click Set as Default. NOTE If you try using another style set in your document and you want to return to your custom default setting, click Change Styles in the Styles group, point to Style Sets, and then click Reset to Quick Styles from Template. Set the default font
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2. Select the options that you want to apply to the default font, such as font style and font size. If you selected text in step 1, the properties of the selected text are set in the dialog box. 3. Click Set As Default, and then click OK. Create a document Getting started with a basic document in Microsoft Office Word 2007 is as easy as opening a new blank document and starting to type. Or, if you want to create a specific type of document, such as a business plan or a resumé, you
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Start a document from a template The Templates site on Office.com provides templates for many types of documents, including resumés, cover letters, business plans, business cards, and APA-style papers. 1. Click the File tab. 2. Click New. 3. Under Available Templates, do one of the following: Click Sample Templates to select a template that is available on your computer. Click one of the links under Office.com. NOTE To download a template that is listed under Office.com,
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3. In the Save As dialog box, click Templates. 4. In the Save as type list, select Word Template. 5. Type a name for the template in the File name box, and then click Save. Delete a document 1. Click the File tab. 2. Click Open. 3. Locate the file that you want to delete. 4. Right-click the file, and then click Delete on the shortcut menu. Add a heading The best way to add headings in Word is to apply styles. You can use the built-in styles, or you can customize them. Apply
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Customize a heading style You can change the font and formatting of a heading style. 1. Select the heading text that you want to customize. 2. On the Home tab, in the Styles group, click the heading style that you want to customize. 3. Make the changes that you want. For example, you can change the font, the size, or the color. 4. On the Home tab, in the Styles group, right-click the heading style that you customized, and then click Update Heading to Match Selection. Every time y
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Insert a picture or clip art Pictures and clip art can be inserted or copied into a document from many different sources, including downloaded from a clip art Web site provider, copied from a Web page, or inserted from a folder where you save pictures. You can also change how a picture or clip art is positioned with text within a document by using the Position and Wrap Text commands. Insert clip art 1. On the Insert tab, in the Illustrations group, click Clip Art. NOTE Some
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4. Click Go. 5. In the list of results, click the clip art to insert it. To resize clip art, select the clip art you've inserted in the document. To increase or decrease the size in one or more directions, drag a sizing handle away from or toward the center, while you do one of the following: To keep the center of an object in the same location, press and hold CTRL while you drag the sizing handle. To maintain the object's proportions, press and hold SHIFT while you drag the sizing
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1. Click where you want to insert the picture in your document. 2. On the Insert tab, in the Illustrations group, click Picture. NOTE Some commands shown are not available in Word Starter. 3. Locate the picture that you want to insert. For example, you might have a picture file located in My Documents. 4. Double-click the picture that you want to insert. NOTE By default, Microsoft Word embeds pictures in a document. You can reduce the size of a file by linking to a picture.
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A floating picture keeps its position relative to the page, and floats in that position as text flows around it. For example, if you position the picture halfway down on the left side of the page, and then you add two paragraphs at the top of the page, the picture will stay halfway down on the left side of the page. To make sure that the picture stays with text that references it — for example, a description above the picture, position the picture as an inline picture. If you add two paragr
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NOTE To keep a callout or text box with a picture, you must make the picture and the text box or shape floating, and group the picture with the callout or other shape. 1. If the picture is not on a drawing canvas, select the picture. If the picture is on a drawing canvas, select the canvas. 2. On the Format tab, in the Arrange group, click Position. If you don't see Position, click Arrange, and then click Position. 3. To change an inline picture to a floating picture, select any on
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Add or delete a table Insert a table In Microsoft Word, you can insert a table by in three ways: choosing from a selection of preformatted tables — complete with sample data — or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create a more complex table. Choose from a gallery of preformatted table templates. Use the Table menu to specify the number of rows and columns that you want.
