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Version 6.0, Sept. 2007
701P47169
®
FreeFlow
Process Manager
Operator and
Administrator
Guide
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Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 845 Webster, New York 14580 ® Copyright © 1996-2007 Xerox Corporation. All rights reserved. XEROX®, Xerox Canada Ltd®, Xerox Limited®, FreeFlow®, The Document Company and all identifying numbers used in connection with the Xerox products mentioned in this publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable material and information now allo
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Table of Contents Notices and Certifications ix Approvals and certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix Radio Frequency Emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Ozone Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Electrical Safety . . . . . . . . . . .
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Table of Contents Using the FreeFlow Administration Tool . . . . . . . . . . . . . . . . . . . . . . . 1-13 Legacy Document Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14 Document conversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14 Managing backup and restore functions . . . . . . . . . . . . . . . . . . . . . . . 1-14 Logging in to the FreeFlow Process Manager applications . . . . . . . . 1-15 Authorization error message . . . .
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Table of Contents Enabling a workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25 Disabling a workflow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25 Deleting a workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26 Editing workflow properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26 Creating fail branches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27 Exporting
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Table of Contents Configuring external process settings . . . . . . . . . . . . . . . . . . . . . 2-136 Setting up repository credentials. . . . . . . . . . . . . . . . . . . . . . . . . 2-137 Checking the status of a process . . . . . . . . . . . . . . . . . . . . . . . . 2-139 Setting the number of concurrent processes and the copy count divisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-140 Checking the status of a workflow. . . . . . . . . . . . . . . .
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Table of Contents Workflow Job Manager 4-1 About Workflow Job Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Logging into Workflow Job Manager . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 To log in to the Workflow Job Manager application . . . . . . . . . . . . 4-2 The Workflow Job Manager main window . . . . . . . . . . . . . . . . . . . . . . 4-3 The Status area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 The Jobs are
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Table of Contents viii Xerox FreeFlow Process Manager Operator and Administrator Guide
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Notices and Certifications Approvals and certification For the UK, this product is serviced under a BS5750 Quality system accepted by the British Standards Institution. 60HZ, 115V The equipment is listed by the Underwriters Laboratories, UL1950, certified by Canadian Standards Association, CSA22.2, No. 1950. 50HZ, 220V-240V The equipment is certified by the British Standards Institution, IEC950 (EN60950). The equipment is manufactured under a BS5750 Quality system accepted by the British St
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Canada The equipment does not exceed the class A limits for radio noise emissions from a digital apparatus as documented in the radio interference regulations of the Canadian Department of Communications. Cet appareil numÈrique est conforme aux limites d'Èmission de bruits radioÈlectriques pour les appareils de classe A stipulÈes dans le RÈglement sur le brouillage radioÈlectriques du ministÈre des Communications du Canada. Europe 50HZ, 220V-240V Equipment The equipment was tested and is c
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Electrical Safety Always follow a code of safe habits as described in the following statements: 1. Use only the power cable supplied with this equipment. 2. Plug the power cable directly into a properly grounded electrical outlet. Do not use an extension cord. If you are not sure whether or not an outlet is properly grounded, consult a qualified electrician. 3. Do not use a ground adapter plug to connect this equipment to an electrical outlet that lacks a ground connection terminal. WARN
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Operational Safety Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. • Always follow al
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• Never obstruct ventilation openings. They are provided to prevent overheating. • Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. • Never locate the machine near a radiator or any other heat source. • Never push objects of any kind into the ventilation openings. • Never override or "cheat" any of the electrical or mechanical interlock devices. • Never operate the equipment if you notice unusual noises or odors.
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Illegal Usage in USA Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Obligations or Securities of the United States Government, such as: • Certificates of indebtedness • United States Bonds • National Bank Currency • Treasury Notes • Coupons from bonds • Federal Reserve Notes • Federal Reserve Bank Notes • Fractional Notes • Silver Certif
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• Postage Stamps, canceled or not canceled NOTE: For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white, and is less than 3/4 or more than 1-1/2 times the linear dimensions of the original. • Postal Money Orders • Bills, Checks, or Drafts for Money, drawn by or upon authorized officers of the United States • Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress
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9. Selective Service Induction Papers, which bear any of the following information: • Registrantís earnings or income • Registrantís previous military service • Registrantís dependency status • Registrantís physical or mental condition • Registrantís court record NOTE: U.S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or insignia carried by Military, Naval personnel, or by members of the various Federal Departments and Bureaus, suc
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Illegal Usage in Canada Parliament, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclam
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Product Recycling and Disposal Xerox operates a worldwide equipment takeback and reuse/ recycle program. Contact your Xerox sales representative (1-800- ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead, mercury and other materials whose disposal
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About this guide The Xerox FreeFlow Process Manager Operator and Administrator Guide provides information and procedures for using the Process Manager applications. About this chapter This chapter explains the information found in this guide and how the information is organized. It helps you get the most out of this guide by: • Identifying the audience and the basic skills required to use this guide effectively. • Explaining the standard conventions and cues that highlight important infor
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Audience The Xerox FreeFlow Process Manager Operator and Administrator Guide is a comprehensive reference manual intended for administrators and operators. How to recognize important information The following sections provide the conventions and flag icons that are used in the Xerox FreeFlow Process Manager Operator and Administrator Guide. Conventions The Xerox FreeFlow Process Manager Operator and Administrator Guide uses the conventions listed in the table, below, to help you recognize
