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NETWORK EXPANSION KIT
Operator’s Manual for
Network Scanner
GA-1330
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INTRODUCTION The optional network expansion kit (GA-1330) enables the machine to be used as a network scanner. ● This manual only explains features that can be used when the optional network expansion kit is installed. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to your operation manual for the machine. For information on the printer function that can be used when the netw
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CONTENTS INTRODUCTION............................................... 2 DESKTOP DOCUMENT MANAGER BEFORE USING THE NETWORK SCANNER FUNCTION 4 1 CD-ROM (for Windows) ABOUT THE NETWORK SCANNER FUNCTION.... 4 SOFTWARE PROGRAMS...............................25 ● DESKTOP DOCUMENT MANAGER (Desktop SETTINGS AND PROGRAMMING REQUIRED Document Management Software) ............... 25 FOR THE NETWORK SCANNER FEATURE .. 5 ● NETWORK SCANNER TOOL ...................... 25 ● HOW TO ACCESS THE WEB PAGE AND ● T
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BEFORE USING THE NETWORK SCANNER FUNCTION 1 ABOUT THE NETWORK SCANNER FUNCTION When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. You can select from the following transmission methods as the destination where you wish to send the scanned image, depending on where you wish to send the scanned image data. 1 1. The scanned image can
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SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be configured. To configure the settings, use a computer that is connected to the same network as the machine to access the machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later (Windows), or Netscape Navigator 6.0 or later). HOW TO ACCESS THE WEB PAGE AND VIEW HELP Use
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ABOUT THE WEB PAGE (FOR USERS) When you successfully connect to the Web server in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame. (1) (2) (3) 1 (4) (1) Menu frame (3) Scan Management The various settings appe
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BEFORE USING THE NETWORK SCANNER FUNCTION STORING SCANNING SETTINGS Sets of scan settings (color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination (p.8 to 11). Click "Network Scanning" in the menu Select the desired scanning set
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BEFORE USING THE NETWORK SCANNER FUNCTION STORING DESTINATIONS To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. (p.12) A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations. * Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of destinations (normally 200) that can be stored. E-mail: See below
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BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP Click [Destination] in the menu frame Enter the destination information. 1 3 of the Web page. For the settings, see the following table. Click [FTP]. 2 1 When you have completed all the 4 entries, click [Submit]. The entries will be stored. � If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.8) Note from "E-mail Destination", an e-mail will be sent
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BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the TOSHIBA Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the "Desktop Document Manager" CD-ROM that accompanies the Network Expansion Kit.) For information on Scan to Desktop system requirement
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BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups (Scan to E-mail) You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently transmit to a fixed group of destinations, you can store the destinations as a group. Up to 100 destinations can be stored in one group. Note Click [Destination] in the menu frame Enter the destination information. 1 3 of the Web page. For the settings, see the following table. 1 Click [Group]. 2 When you h
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BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page. Click [Destination] in the menu frame To edit the selected destination, click [Edit] 1 3 of the Web page. at the bottom of the Destinations List. The programming screen of the destination selected in step 2 appears. Edit the information in the same way as you initially stored it. When finished,
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ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR) In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus that can only be established by the administrator. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here. 1 (1) (2) (3) (4) (5) (6) (7) (1) Netwo
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BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click [Network Scanning] in the menu frame and configure the required settings. A password is required to access this screen. (p.16) These settings should only be configured by the network administrator. For explanations of each of the items, click [Help] in the menu frame. Click [Network Scanning] in the menu Set a limit for the size of image files. 1 4 frame. The Network Scanning To prevent the transmission of exc
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BEFORE USING THE NETWORK SCANNER FUNCTION VARIOUS SERVER SETTINGS The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the required settings for "SMTP", "DNS", and "LDAP" servers. These settings are normally configured first. SMTP server: SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. DNS server: If you entered a h
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BEFORE USING THE NETWORK SCANNER FUNCTION PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords]) The settings and information programmed in the Web page can be protected by establishing passwords (click [Passwords] in the menu frame). The administrator must change the factory default password to a new password. The administrator should also take care to remember the new password. From now on, the new password must be entered each time you wish to configure settings in the Web pages.
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USING THE NETWORK SCANNER FUNCTION 2 This section explains the procedure for scanning from the machine after the network scanner settings have been configured in the Web page. For the operation panel and the parts of the machine that are used for network scanning, see the operation manual for the machine. BASIC TRANSMISSION PROCEDURE Press the [MODE SELECT] key to Enter search characters and press the 1 4 select scanner mode. [ENTER] key. 2 The "SCAN" indicator You will search the names th
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USING THE NETWORK SCANNER FUNCTION TRANSMISSION METHODS FOR SCAN TO E-MAIL The e-mail address for a Scan to E-mail transmission can be entered manually or selected from e-mail addresses stored on an LDAP server. Sending an image by entering an e-mail address manually Press the [MODE SELECT] key to Enter the destination e-mail address 1 4 select scanner mode. and press the [ENTER] key. The "SCAN" indicator To enter characters, see lights up to indicate that "HOW TO ENTER INPUT ADDRESS scanner
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USING THE NETWORK SCANNER FUNCTION Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. Press the [MODE SELECT] key to Press the [ ] key ( ) or [ ] key 1 5 select scanner mode. ( ) to select the destination and then The "SCAN" indicator press the [ENTER] key. lights up to indicate that scanner mode is Press the [ ] key ( ) or [ ] key 6 selected. ( ) to select the original size, and then press t
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USING THE NETWORK SCANNER FUNCTION IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION When using the document glass, the original should be placed face down. Center the original vertically on the document glass with the top edge at the left edge of the glass. When using the RADF, the original should be placed face up in the middle of the document feeder tray, with the top of the original to the right. (The network scanner function cannot scan both sides of an original placed in the R
