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P2WW-2621-04ENZ0
ScanSnap Organizer
User’s Guide
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Introduction Thank you for purchasing ScanSnap Organizer. This User's Guide provides an overview, and describes the screens and functions of ScanSnap Organizer. Be sure to read this guide before using the ScanSnap Organizer to ensure correct use. ® ® ® ® To display or print this manual, either Adobe Acrobat (7.0 or later) or Adobe Reader (7.0 or later) is required. Trademarks Microsoft, Windows, Windows Vista, Excel, PowerPoint, and SharePoint are either registered trademarks or trademarks o
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Introduction Use in High-Safety Applications This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high- safety applications" from here on) that directly involve danger to life and health when a high degree of safety is required, for example, in the control of nuclear reactions at nuclear power f
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Introduction ■ About This Manual Structure of This Manual This manual consists of the following: Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements, and describes how to start up and exit ScanSnap Organizer. Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer. Chapter 3 Function List This chapter explains various functions of Sc
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Introduction Screen Examples in This Manual Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screen examples in this manual are subject to change without notice in the interest of product improvement. This manual uses Windows Vista screen examples. Depending on the operating system, the actual screen may differ from the screen examples shown in this manual. In this case, operate by following the actual screen displayed. Abbreviations Used in T
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Introduction ® ® SharePoint Server : Microsoft Office SharePoint Server 2007, English version 2007 ® ® SharePoint Portal : Microsoft SharePoint Portal Server 2003, English version Server 2003 ® ® SharePoint : Microsoft SharePoint Foundation 2010, English version Foundation 2010 ® ® ® SharePoint : Microsoft Windows SharePoint Services 2.0/3.0, English version Services 2.0/3.0 SharePoint : SharePoint Server 2010, SharePoint Server 2007, SharePoint Portal Server 2003, SharePoint Foundation 2010, a
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Contents Introduction ................................................................................... 2 ■ About This Manual ....................................................................... 4 Chapter 1 ScanSnap Organizer Overview .............................. 9 1.1 Outline ........................................................................................ 10 1.2 Features ..................................................................................... 11 1.3 System Requiremen
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Contents ■ Searching Files .................................................................................... 38 ■ Changing the Window Display ............................................................. 39 ■ Using with the ScanSnap ..................................................................... 39 ■ Using with ABBYY FineReader for ScanSnap ..................................... 39 ■ Using with Rack2-Filer ......................................................................... 39 ■ U
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Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements, and describes how to start up and exit ScanSnap Organizer. 1.1 Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 1.2 Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 1.3 System Requirements . . . . . . . .
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1.1 Outline 1.1 Outline ScanSnap Organizer is an application used for displaying and organizing image files (PDF or JPEG files), which were scanned using the ScanSnap. You can use this application to display image data (PDF or JPEG files) without opening them, create folders and arrange files as you like. Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image data. Scan file with the ScanSnap Main Window Open file Check in thumbnails and manage files a
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1.2 Features 1.2 Features ScanSnap Organizer contains the following features: Pages can be flipped through in thumbnails. Characters in PDF files scanned with the ScanSnap can be recognized (OCR function), character strings marked by a highlight pen can be set as keywords, and the PDF files are converted into searchable files. Searchable PDF files can be searched quickly with a specified character string. Moreover, conversion to searchable PDF files can be executed while the computer (CP
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1.3 System Requirements 1.3 System Requirements The system requirements for ScanSnap Organizer are as follows. Windows 7 Windows Vista, Windows XP, or Operating system Windows 2000 (*1) (*2) ® ® Intel Pentium 4 Processor 1.8 GHz or higher CPU (*3) ® (Intel Core™2 Duo Processor 2.2 GHz or higher recommended) 32-bit: 1 GB or more 512 MB or more Memory (*3) 64-bit: 2 GB or more (1 GB or more recommended) 620 MB or more Hard disk space 800 × 600 pixels or higher (*4) Display resolution *1 : It i
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1.3 System Requirements .NET Framework 3.0 is required for using the Microsoft Office SharePoint Server linkage function, Scan to Google Docs, Scan to Salesforce Chatter, or Scan to Mobile. The relationship between each operating system and .NET Framework is as follows: Windows 7 Windows Vista Windows XP(*2) Windows 2000 .NET Framework 3.0 is already installed.(*1) .NET Framework 3.0 .NET Framework 3.0 is not installed.(*1) cannot be installed. *1 : .NET Framework 3.0 is included in .NET Fram
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1.4 Starting Up and Exiting ScanSnap Organizer 1.4 Starting Up and Exiting ScanSnap Organizer This section describes how to start up and exit ScanSnap Organizer. ■ Starting Up ScanSnap Organizer Directly Start Up ScanSnap Organizer Start up ScanSnap Organizer in one of the following ways: Double-click the [ScanSnap Organizer] icon ( ) on the desktop. Click [Start]→[All Programs]→[ScanSnap Organizer]→[ScanSnap Organizer]. When ScanSnap Organizer starts, a message appears to ask whether to cha
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1.4 Starting Up and Exiting ScanSnap Organizer ■ Exiting ScanSnap Organizer ScanSnap Organizer can be exited in the following ways. On the Main Window, click , and then click the application menu [Exit] button. Click on the title bar on the Main Window. For more details about the Main Window, refer to "2.1 Main Window" (page 17). 15
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Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer. ScanSnap Organizer has two types of windows: "Main Window" for managing files, and "Viewer Window" for displaying and editing files. For details about these Windows, and dialog boxes for operations, refer to ScanSnap Organizer Help. 2.1 Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 2.2 Viewer Window . .
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2.1 Main Window 2.1 Main Window The Main Window is used for managing files. This window appears when you start up ScanSnap Organizer. The Main Window contains the following. Application Button Ribbon Basic Search Toolbar Quick Access Toolbar Actions/Keywords List Pane Status Bar File List Pane Folder List Pane 17
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2.1 Main Window To improve display performance, ScanSnap Organizer creates cache data. The cache data is created for a PDF file that can be viewed as a thumbnail, and placed in the hidden folder [.organizer], which is created in the folder in which the PDF file is stored. Cache data is cre- ated for the pages that are displayed in thumbnails. Do not delete this data; deleting the data may adversely affect the display performance. ScanSnap Organizer cannot create cache data for PDF files sa
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2.1 Main Window File List Pane Shows the files in the folder selected in the Folder List Pane. Files can be viewed in the following display styles. - Thumbnails -List view For files other than PDF and JPEG files, the icons of applications associated with those files are displayed. For details about the File List Pane, refer to "File List Pane Style (Display Format)" (page 19). Status Bar Shows the following information. The information shown on the Status Bar can be changed. - Total number
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2.1 Main Window Medium Files are shown as a 128 × 128 (pixels) image. Small Files are shown as a 96 × 96 (pixels) image. Top Shows the upper part of the image. The maximum width that can be displayed is 640 (pixels). 20
