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Xerox WorkCentre 5632
Quick Use Guide
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Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2007 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. ® Xerox , and al
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WC5632/38/45/55: Logon Network Accounting: To access machine features: 1. Enter your User ID to access copy features, then select [Enter] (User ID = Blue Valley ID minus the leading zeros) 2. The Account ID = default Clicks Quick Key based on the copier’s location. You will only need to enter your Account ID when using a machine in another building. NOTE: You can
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Getting Started Control Panel Overview Help Access Features Accesses additional Accesses Tools, used to adjust the Displays the job features on the screen. information. defaults of the machine. Job Status Language Clear All Displays job progress Changes text to an alternative Resets all the features to their default information. language. settings. Machine Status Displays the current status of the Interrupt machine. Temporarily stops the current job to Power Saver Indicator allow a
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Getting Started Power On or Off To power ON: 1 Press the [Power] switch. The entire powering on process (to power on all installed options) takes less than 165 seconds. NOTE: Certain functions of the machine e.g. copying and scanning will be available before others. To power OFF: 2 Press the [Power] switch. A confirmation screen will appear requesting a power down option. If [Power Down] is selected the Power Down Confirmation screen displays a warning that data may be lost if the machi
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Getting Started Loading Paper Open the required paper tray. 1 NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3 (5.5"x8.5" and 11"x17"). Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 11" long edge feed paper only. Load paper. Paper must not be loaded above the fill line. 2 Close the tray. NOTE: For paper trays 1 and 2, ensure the guides are just touching the paper, otherwise the size automatically
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Getting Started Making Copies Load the documents either in the document handler or on the 1 document glass. NOTE: Documents are only scanned once. Access the Basic Copy screen - if necessary select the [Features] button on the control 2 panel. Select the required features on the Touch Screen. 3 Select the number of copies required. Press [Start]. Copy features include... • Producing stapled or hole punched sets, if there is • Image Quality adjustment a finisher available • Auto Reduce/
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Getting Started Saving for Reprint Load the documents either in the document handler or on the 1 document glass. NOTE: Documents are only scanned once. Access the Save Job for Reprint screen - if necessary select the [Features] button on the control panel. 2 Select the required option. Select [Save Only] if you want to store your document without printing. Select [Copy and Save] if you want to print a copy and store your 3 document. Select the folder where you want to store your docume
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Getting Started Reprinting Saved Jobs Access the Reprint Jobs screen - if necessary select the [Features] button on the control 1 panel. Select the folder where you stored your document. Select the document from the list. 2 Select the required features on the Touch Screen. Select the required option: • Select [Print] if you want to print and then delete your document. •Select [Print and Save] if you want to print and then save changes to your document settings. •Select [Save] to save ch
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Getting Started Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System Administration CD (CD1) for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same time, however only one service can be enabled for use. Load the documents either in the document 1 handler or on the document glass. NOTE: Documents are
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Getting Started Scanning a Document to a File Refer to the System Administration CD (CD1) for more information on Network Scanning. Load the documents either in the document 1 handler or on the document glass. NOTE: Documents are only scanned once. Select [Network Scanning]. 2 NOTE: You may need to select [All Services] first to access the Network Scanning option. Select the template required. Select the required features on the 3 Touch Screen. Press [Start]. On completion access
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Getting Started Sending an E-mail Refer to the System Administration CD (CD1) for more information on the E-mail feature. Load the documents either in the document 1 handler or on the document glass. NOTE: Documents are only scanned once. Select [E-mail]. 2 NOTE: You may need to select [All Services] first to access the e-mail option. Select [To], enter the recipient e-mail details and select [Enter]. 3 Select [Edit Subject], enter a subject and select [Save]. Select the required fe
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Getting Started Printing from a PC If your machine is connected to a network, documents can be printed directly from your PC using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for printing. Select [Print] in your application. 1 Select your machine as the printer. Select [Properties], make your selections and click [OK]. 2 Click [OK] to print your document. NOTE: Instructions may vary depending on the application being used. Print
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Getting Started Sending a LAN Fax Refer to the System Administration CD (CD1) for more information on the LAN Fax feature. Select [Print] in your application. 1 Select your machine as the printer. Select [Properties]. 2 Select [Job Type] and then [Fax] from the pull down menu. Enter the recipient details and select the features required. Click [OK] to send your document. NOTE: Instructions may vary depending on the application being used. LAN fax features include... Creating a Phone bo
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Getting Started Further Assistance Access the Job Queue 1 Press the Job Status button on the control panel. The All Incomplete Jobs queue displays. Review the status of the job. Select [Other Queues] to access and review the other queues available. Access the on-line Help 2 Press Help at any time to access the on-line help screens. Messages, screen instructions and graphics provide additional information. For additional Help 3 If you need any additional help on using your machine you
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Maintenance Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. HINT: For information about locating the serial number, please refer to “Locating the Serial Number” on page -32. To find out more information about each consumable please refer to th
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Maintenance number. CAUTION: When replacing consumables, DO NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards. Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine. Cleaning the Machine WARNING: When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto an
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Maintenance Page 30 Quick Use Guide
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Troubleshooting NOTE: For additional Troubleshooting information please refer to the Interactive User Guide CD (CD2) or the System Administration CD (CD1). Fault Clearance When a fault occurs, a fault screen displays which provides recovery 1 instructions. Follow these instructions to clear the fault. NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared. Paper Jams 2 The fault screen will indicate the location of the jam. Use the green handl
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Troubleshooting Document Jams 3 Remove all the documents from the document handler and document glass as instructed. Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job. If you are unable to clear the fault, refer to the next section to contact your local Xerox Welcome and Support Centre for assistance. Page 32 Quick Use Guide
