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T640, T642, T644
User’s Guide
www.lexmark.com
March 2005
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2005 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
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Edition: March 2005 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to
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Contents Chapter 1: Learning about the printer .............................................................................. 6 Identifying printers ........................................................................................................................................... 6 Understanding the printer operator panel ........................................................................................................ 9 Chapter 2: Installing drivers for local printing ............
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Contents Setting the Paper Type and Paper Size ........................................................................................................ 47 Loading the multipurpose feeder ................................................................................................................... 48 Loading the 2000-sheet drawer ..................................................................................................................... 53 Loading the envelope feeder ...............
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Contents Notices .............................................................................................................................. 114 Trademarks .................................................................................................................................................. 115 Licensing notice ........................................................................................................................................... 115 Conventions .................
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1 Learning about the printer Identifying printers Use the following table to determine the features and options of your Lexmark™ T640, T642, or T644 printer. The illustrations aid you in determining the installation location of options attached to the printer. For more information about installing input options, see Installing and removing options or the instructions that came with the option. Models The printer is available in three base models The following table indicates some of the differe
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Learning about the printer Configured models The following illustrations show a standard network and fully configured printer. If you attach print media handling options to the printer, it may look more like the fully configured model. Items denoted with an asterisk (*) are options. Standard network Fully configured 5-bin Mailbox* Standard output bin Output expander* Operator panel Envelope feeder* Duplex unit* Tray 1 (integrated tray Tray 2* or standard tray) (250 or 500 sheets) Multipurpose
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Learning about the printer A number of menus are available to make it easy for you to change printer settings. The diagram shows the menu index on the operator panel and the menus and items available under each menu. For more information about menus and menu items, see the Menus and Messages book on the publications CD. Menu Paper Menu Reports Settings Security Settings Paper Menu Reports Max Invalid PIN Setup Menu Default Source Menu Settings Page Job Expiration Finishing Menu Paper Size/Type
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Learning about the printer Understanding the printer operator panel The operator panel on the printer is a 4-line back-lit gray scale display that can show both graphics and text. The Back, Menu, and Stop buttons are located to the left of the display, the navigation buttons are located below the display, and the numeric pad is located to the right of the display. Display Back Menu Numeric pad Stop USB Direct interface Indicator light Navigation buttons Select The use of the buttons and the la
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Learning about the printer Button Function The Up or Down buttons are used to move up and down lists. Navigation buttons When navigating through a list using the Up or Down button, the cursor moves one line at a time. Pressing the Down button at the bottom of the screen changes the screen to the next whole page. The Left or Right buttons are used to move within a screen such as moving from one menu index item to another. They are also used to scroll through text that will not fit on the scre
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2 Installing drivers for local printing A local printer is a printer attached to the computer using a USB or parallel cable. The local printer is intended to be used by the computer to which it is attached. If attaching a local printer, you must install the printer driver on the computer before setting up the printer. The printer driver is software that lets the computer communicate with the printer. The procedure to install drivers depends on the operating system used. Use the following table
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Installing drivers for local printing 2 Click Install Printer and Software. Note: Some Windows operating systems require administrative access to install printer drivers on the computer. 3 Click Agree to accept the license agreement. 4 Select Suggested, and click Next. The Suggested option is the default installation for local and network-attached setup. To install utilities, change settings, or customize device drivers, select Custom, and follow the instructions on the screen. 5 Select Local
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Installing drivers for local printing Before you can print, you must establish communication between the printer and computer. To do this: 1 Set serial parameters in the printer. 2 Install a printer driver on the attached computer. 3 Match the serial settings in the COM port. Setting parameters in the printer 1 Press on the operator panel. 2 Press until Reports appears, and then press . Note: For information about serial menus and messages, see the publications CD that shipped with the print
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Installing drivers for local printing Installing a printer driver A printer driver must be installed on the computer that is connected to the printer. Note: Windows 95 and Windows 98 (first edition) users should follow the installation directions in Using Windows 95 and Windows 98 (first edition). 1 Insert the drivers CD. It should launch automatically. If the CD does not launch automatically, click Start Run, and type the following in the Run dialog: D:\Setup.exe Where D is the letter of the
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Installing drivers for local printing Macintosh Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon (Mac OS 9) or create a queue in Print Center / Printer Setup Utility (Mac OS X). Creating a queue in Print Center / Printer Setup Utility (Mac OS X) 1 Install a PostScript Printer Description (PPD) file on the computer. a Insert the drivers CD. b Double-click the installer package for the printer. Note: A PPD file provides
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Installing drivers for local printing 2 Do one of the following: Mac OS 9.0: Open Apple LaserWriter. Mac OS 9.1–9.x: Open Applications, and click Utilities. 3 Double-click Desktop Printer Utility. 4 Select Printer (USB), and click OK. 5 In the USB Printer Selection section, click Change. If the printer does not appear in the USB Printer Selection list, make sure the USB cable is properly connected, and the printer is turned on. 6 Select the name of the printer, and click OK. The printer app
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3 Installing drivers for network printing Printing a network setup page If the printer is attached to a network, print a network setup page on the printer to verify the network connection. This page also provides important information to configure the printer for network printing. 1 Make sure the printer is on. 2 Press on the operator panel. 3 Press until Reports appears, and then press . 4 Press until Network Setup Page appears, and then press . Note: If an optional MarkNet™ N8000 series
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Installing drivers for network printing 9 Using the numeric pad, enter the IP gateway. When the address is entered, press . Submitting Selection appears briefly. 10 Press until the printer returns to Ready. Verifying the IP settings 1 Print another network setup page. Look under the “TCP/IP” heading, and make sure the IP address, netmask, and gateway are correct. See Printing a network setup page if you need help. 2 Ping the printer, and verify that it responds. At a command prompt on a networ
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Installing drivers for network printing Follow the steps for your printing configuration and operating system to configure the network printer: Printing configuration Operating system Go to page Direct Windows 98 SE, 19 Windows NT 4.0, Printer is connected directly to the network using a network cable, Windows Me, Windows 2000, such as Ethernet. Windows XP, or Printer drivers are typically installed on each network computer. Windows Server 2003 Shared Windows NT 4.0, 20 Windows 2000, Win
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Installing drivers for network printing Shared printing using Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 Note: Install the printer software before connecting the USB, parallel, or serial cable. After connecting the printer to a Windows NT 4.0, Windows 2000, Server Windows XP, or Windows Server 2003 computer (which will act as a server), Printer follow these steps to configure the network printer for shared printing: 1 Install a custom printer driver. a Launch the drivers
