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User’s Guide
HP OfficeJet Series 700
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......................................................................................................................................................... © Copyright Hewlett-Packard Company 1998 Safety Information Always follow basic safety All rights are reserved. No part of the document may be precautions when using this product to photocopied, reproduced, or translated to another reduce risk of injury from fire or language without the prior written consent of Hewlett- electric shock. Pac
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Table of Contents Using Your HP OfficeJet . . . . . . . . . . . . . . . . . . . 1-1 Using the HP OfficeJet Manager . . . . . . . . . . . . . . . . . . . . . . 1-1 1 Loading the Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Using a scan/copy sleeve to protect your original . . . . . . 1-2 Loading plain and special papers . . . . . . . . . . . . . . . . . . . 1-3 Loading letterhead paper . . . . . . . . . . . . . . . . . . . . . . 1-3 Loading a single envelope . . . .
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Adjusting Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Copy Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Reduce to Fit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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O n e our HP Using Y This chapter explains how to use your HP OfficeJet and 1 how to find help using the online Help system. The HP OfficeJet Manager controls what happens to your document. Double-click the HP OfficeJet Manager icon on your Windows ® applications. Use the overview below to explore the many features available through the HP OfficeJet Manage . r Click Fax to fax in black and Click Scan to scan an Click Help for online , to change fax white or color image (pa
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Sizes ” in the More Information guide.) For best results, adjust the paper settings each time you change paper types. settings, see “ Printing ” on page 1-17. Several scan/copy sleeves are provided to protect fragile or damaged originals during faxing, copying, or scanning. The sleeves have a transparent plastic front and white paper back. Place your originals inside a scan/copy sleeve when they are: l Smaller than standard letter size (8.5 x 11 inches). Nonstandard pages could jam. l Rough
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O 1 n e snaps into the upright position. Paper 2 Pull up the Paper Extension at the back of the HP extension . OfficeJet to support the paper 3 Load about a 1/2-inch stack of paper, print side Stack . Fit the paper behind forward, into the Paper Tray guides the Stack Guides as shown. l When loading specialty paper like photo paper, let- terhead, or a card, pull out the entire stack of regu- lar paper, place the specialty paper on top, then . return the entire stack
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Loading a single envelope l To print a single envelope, use the Single- Envelope Slot so you don’t have to remove the . paper from the Paper Tray l Load a single envelope as shown, address side facing you and stamp edge down. Loading multiple envelopes l . paper from the Paper Tray l Pinch and slide the right Paper Guide to the envelope position inscribed on the Paper Tra . y l Load up to ten envelopes with the address side facing you and the stamp edge down. Align the right edge of
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Faxing O With the HP OfficeJet, you can fax paper documents or you can send n faxes directly from your PC. e Note: ou can fax in color through the HP OfficeJet Manager if the Y fax recipient also has color fax capabilit . y ou can fax paper documents using either the keypad on the HP Y OfficeJet or the HP OfficeJet Manager on your PC. Use the keypad for black and white faxing; use the HP OfficeJet Manager for color faxing or for additional options like attaching a co
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Faxing from the HP OfficeJet Manager 1 Load your document (up to 20 pages) in the document tray top down with the printed side away from you. Manager asks what you want to do. If you don’t see the on your PC screen, minimize open applications. 2 Click Fax and explore the additional options in the Send Fax dialog box, such as attaching a cover sheet. box has additional faxing features. Check this box to send color faxes. o find out more T about fax settings, click Help . 3 Enter
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1 With your PC software application open and your document file O n displayed on your PC screen, select Print from the File menu. e 2 Select HP OfficeJet Series 700 Fax as the printer and click OK . Note: Make this selection from wherever your software applica- tion stores the printer list. For example, in Microsoft® can find the printer list in the Print dialog box. 3 Print the document. The Send Fax dialog box appears. 4 any other necessary information, then click Send
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Choosing automatic versus manual fax receiving Press the Auto Answer button on the front panel to switch between automatic and manual answering. l If the green Auto Answer light is off, your HP OfficeJet will You must answer fax calls manually (see “Manually receiving faxes” on page 1-9). l If the green Auto Answer light is on, your HP OfficeJet will automatically answer every call you receive at you fax numbe . r ou can change the number of rings before the HP OfficeJet Y answers the phone
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Manually receiving faxes If you’re set up to receive faxes manually (Auto Answer light on O keypad is off), use the following procedure to receive faxes. n e Make sure there are no documents in the document tray, or they may be faxed after the next steps. 1 When the HP OfficeJet rings, pick up the handset of a telephone that’s on the same telephone line as the HP OfficeJet. 2 If you hear fax tones, press Start on the HP OfficeJet’s keypad, , or if you’re receiving
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Receiving faxes to your PC The HP OfficeJet is factory set to print faxes. To receive faxes to your PC (also called PC faxes), change the Receive Faxes setting. 1 On your Windows desktop, double-click HP OfficeJet , and click Settings . 2 Select Fax Setup , then select Receive Settings . 3 Click the Receiving tab. 4 Select o PC T , and click OK . Notes: l Your PC must be on or your received faxes will be printed. l If you’re set up to receive faxes manually, follow the instructions under “M
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O y n Manager for color copying, or for more copying options. e Make sure blank paper is loaded in the paper tra . Only y letter- and legal-size paper may be used for copying. 1 Load your document (up to 20 pages) in the document tray with the printed side away from you. If necessar , adjust y the document guides for the width of your document. 2 Copy want. 3 Press the Copy button again to begin copying. Note: To stop copying at any time, press the Stop button. ......
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1 Load your document in the HP OfficeJet document tray with the printed side away from you. The HP OfficeJet Manager will appear on your PC screen. Note: , minimize open If you don’t see the HP OfficeJet Manager applications. 2 Copy in the Copy Settings dialog box, such as collating. Click Enter number Adjustments of copies. to change brightness, copy quality and to reduce or enlarge. black & white . copy Select the paper type loaded in the about a setting, . paper tray click He
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O Y n y e 1 Load your original (up to 20 pages) in the document tra , top y down with the printed side away from you. If necessar , adjust y the document guides for the width of your original. The HP minimize open applications. 2 Scan in the Scan Settings dialog box. click Help in the lower right corner of the dialog box. Note: Consider using a scan/copy sleeve (discussed on page 1-2) to protect your original. Select the appropriate setting for your image. Explore O
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When you scan a document or photo, the scanned image appears in the HP OfficeJet Image Use the Image Viewer image, or to copy it to another application. Selecting the area you want to edit Most of the tools in the Image Viewer affect the selected area of the image. With no area selected, the entire image is affected. l To select an area, press the left mouse button and hold it as you drag across the part of the image you want to select. Release the mouse button and the selected area has a
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Scan using Optical Character Recognition (OCR) when you want to O edit your original document in your word processing application. n e Note: To scan text for editing, you must already have installed your to step 8 in the Setup Guide. To scan your document using OCR: 1 Load your original (up to 20 pages) in the document tra , top y down with the printed side away from you. The HP OfficeJet Manager will appear on your PC screen. If you don’t see it, minimize open appl
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1 Load your original (up to 20 pages) in the document tra , top y down with the printed side away from you. If the HP OfficeJet Manager does not appear on your PC screen, minimize open applications. ou must set up your email application as the default MAPI Y 1 client. manual, or look under “Email” in the HP OfficeJet Help index. With your email application as the default MAPI client, continue with step 2. 2 Click Email . The image appears in on the HP OfficeJet Manager the HP OfficeJet Imag
