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SpeechExec Transcribe
SpeechExec Pro Transcribe
Version 4.3
www.philips.com/dictation
EN Quick reference guide 3 IT Guida rapida 103
DE Kurzreferenz 23 FI Pikaohje 123
SV Snabbguide 143
FR Guide de référence rapide 43
ES Guía rápida 63 SK Rýchla referenčná príručka 163
NL Beknopte handleiding 83
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Declaration of Conformity Tested to comply with FCC standards FOR HOME OR OFFICE USE Model Number: LFH 6220, LFH 210, LFH 234, LFH 334 Trade Name: USB adapter 6220, Foot control 210, Earphones 234/334 Responsible Party: Philips Speech Processing Address: 64 Perimeter Center East, Atlanta, GA 30346, USA Telephone number: 888-260-6261 Website: www.philips.com/dictation This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: 1) This device may not
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Quick reference guide 1 Introduction 4 2 Installation 5 2.1 Requirements 5 2.2 Hardware installation 5 2.3 Software installation 5 3 Get started 6 3.1 Start the program 6 3.2 Create a user profile 6 3.3 Worklist window overview 7 3.4 Player window overview (compact mode) 8 4 Working with Philips hardware devices 10 4.1 Foot control 10 4.2 Headphones 11 PRO 4.3 Digital Pocket Memo 12 5 Transcription 14 5.1 Transcribe a dictation 14 5.2 Finish, suspend or cancel a transcription 16 5.3 Instruction
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1 Introduction Thank you for purchasing Philips SpeechExec. • Philips SpeechExec is a professional transcription solution. This manual covers the basic installation of the SpeechExec software and its related use with the foot control. • Not all devices mentioned in this manual are necessarily part of the package contents. Descriptions of devices such as SpeechMike, Digital Pocket Memo and accessories are for information only and do not require Philips to deliver any of these accessories wit
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2 Installation 2.1 Requirements • Recommended: Pentium III, 500MHz and 512 MB RAM (1 GB RAM for Vista) • 60 MB hard disk space for SpeechExec, 100 MB for Microsoft .NET 1.1 Framework • 1 free USB port, 1 self-powered USB port for the foot control • Recommended minimum transfer rate for LAN: 100 Mbit/s • Windows Vista, Windows XP (with Service Pack 2), Windows 2000 (with Service Pack 4) D Note: For all operating systems, it is recommended that the latest Service Pack available be installed
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3 Get started 3.1 Start the program To manually start the program, open the Windows start menu in Windows and select Programs > SpeechExec (Pro) Transcribe. If the option to start the program automatically was selected in the settings menu, start the program by clicking the icon in the notification area of the Windows task bar. 3.2 Create a user profile When using SpeechExec for the first time, a wizard guides you through the step-by-step configuration process to create a new user profil
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3.3 Worklist window overview The worklist module lets you to manage your dictation list, define dictation properties, configure a Digital Pocket Memo and make various settings. 1 Menu bar: The menu bar contains menu commands that perform various tasks, such as to manage dictations, make and change settings, and configure SpeechExec Pro Transcribe. 2 Toolbar: Many functions can be controlled using the toolbar buttons: PRO Start Transcription (open the selected Start downloading from a connec
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4 Dictation list: The dictation list displays information about the dictations stored in the selected folder. The columns display the properties of the dictations. Change the focus between the tree view and the dictation list view by clicking inside each pane. PRO 5 DPM device display: The DPM (Digital Pocket Memo) display appears when a Digital Pocket Memo is connected. It allows users to display and play back dictations stored on the Digital Pocket Memo, and to configure settings on the
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2 Toolbar: Most functions available in the player window can be controlled by these buttons: Start/pause playback Finish: Close the dictation and mark the Stop the current action (playback) transcription as finished. The dictation Fast rewind is moved to the Finished dictations folder Fast forward (SpeechExec Transcribe) or to the Archive PRO Jump to the previous spoken folder (SpeechExec Pro Transcribe). instruction Suspend: Close the dictation and mark it PRO Jump to the next spoken in
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4 Working with Philips hardware devices Philips hardware devices designed for compatibility with SpeechExec and can also be used to control the SpeechExec program. For detailed information, refer to the documentation delivered with the device. 4.1 Foot control The foot control is designed to offer a convenient, hands-free tool for playback of files for transcription. The Foot Control has three pedals: a middle, a right and a left. • Press and hold the left pedal for fast rewind. When rewin
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4.2 Headphones The headphones are equipped with soft ear cushions for wearing comfort and a hanging bracket that attaches the headphone to a monitor. B Warning: Listen at a moderate volume to avoid hearing damage. 4.2.1 Change the ear cushions Follow the illustration below to change the ear cushions: 1 2 3 4 4.2.2 Install the hanging bracket Follow the illustration below to install the hanging bracket: 1 2 3 4 Quick reference guide 11 ENGLISH
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PRO 4.3 Digital Pocket Memo The Digital Pocket Memo can be used to create dictations and then download them into the SpeechExec workflow. See the next chapter for more information about downloading recordings. The Digital Pocket Memo Configuration Wizard assists guides users through the device configurations and settings. See Digital Pocket Memo Configuration Wizard on page 12 for more information. 4.3.1 Download recordings from the Digital Pocket Memo 1 Make a recording with the Digital Poc
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4.3.3 Configure the download process from the Digital Pocket Memo How and which files are downloaded after a Digital Pocket Memo is connected can be configured in the settings menu or the configuration wizard. 1 Connect the Digital Pocket Memo to your PC using the USB cable. 2 Click Settings > General Settings on the menu bar, select DPM/DT Configuration > DPM Settings from the list on the left side. 3 Click the Start... button. The DPM configuration dialog is displayed in a new window. 4 Sel
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5 Transcription Only recordings marked as Transcription Pending or Transcription Suspended can be selected for transcription. 5.1 Transcribe a dictation D Note: By default, the player window is displayed on top of other application windows. This allows a transcriptionist to work in an other application (such as Microsoft Word) while the player window is visible in the foreground. To change the position of the player when in compact mode, move the mouse pointer to the area below the menu arro
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4 To fast rewind, press and hold the left pedal. When rewinding reaches the desired position, release the pedal. 5 To fast forward, press and hold the middle pedal. When forwarding reaches the desired position, release the pedal. 6 To stop working, click the FINISH, SUSPEND or CLOSE buttons on the player toolbar. See Finish, suspend or cancel a transcription on page 16 for more information. 5.1.2 Transcribe using the toolbar 1 In the SpeechExec Pro Transcribe window, select a dictation fr
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5.2 Finish, suspend or cancel a transcription To mark a transcription as finished, click the FINISH button in the player window. The dictation file is moved to the Finished dictations folder (SpeechExec Transcribe) or to the Archive folder (SpeechExec Pro Transcribe). Alternatively, a dictation can be marked as suspended by clicking the SUSPEND button in the player window. Mark a dictation as suspended to interrupt transcribing temporarily and continue later. The recording is saved in the
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PRO 5.3.2 Play back a special instruction In the player window, the icon to right of the position slider indicates that the recording contains a special instruction. Click the button in the player window to play back the special instruction. Click the button again to stop playing back the special instruction. 5.4 Delete a dictation 1 Select the dictation(s) to be deleted in the worklist. To select more than one dictation, press and hold SHIFT on the keyboard and click on the dictations to
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6 Settings menu The General Settings dialog allows the user to personalize a variety of application settings such as dictation options, encryption, user profiles, delivery rules, software updates, worklist options, configuration of a SpeechMike as well as a foot control, Digital Pocket Memo or digital desktop and recorder/player settings. 1 Click Settings > General Settings on the menu bar to open the settings menu. The left pane contains the list of the available settings. 2 Select an optio
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PRO 6.2 Notification of new dictations How a transcriptionist is notified when new dictations arrive in the To Do folder can be configured. A visual signal, acoustic sound (beep) - or both - can alert a transcriptionist when a new dictation is available for transcription. 1 Click Settings > General Settings on the menu bar to open the settings menu and select Worklist > Notification from the list on the left side. 2 Define the preferred type of notification. • High-priority dictations only:
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7 Troubleshooting The PC sound system is not functioning When connected, a SpeechMike or a Digital Pocket Memo will act as USB sound devices. To configure the sound system of your PC as the default device, click on Settings > Sound and Audio Device Properties to open the Windows sound settings. Select Audio and choose the sound system of your computer as the default selection. Mark the Use only default devices option. Cannot connect the Digital Pocket Memo to the PC Be sure the USB drivers we
