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HP Deskjet 2540 All-in-One series
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Table of contents 1 HP Deskjet 2540 series Help ............................................................................................................................ 1 2 Get to know the HP Deskjet 2540 series .......................................................................................................... 3 Printer parts .......................................................................................................................................... 4 Control panel feat
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Replace ink cartridges ........................................................................................................................ 41 Use single-cartridge mode ................................................................................................................. 43 Cartridge warranty information ........................................................................................................... 44 Tips for working with cartridges ...................................
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
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2 Chapter 1 HP Deskjet 2540 series Help ENWW
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2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
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Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
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Control panel features Feature Description 1 On button: Turns the printer on or off. When the printer is off, a minimal amount of power is still used. To completely remove power, turn off the printer, then unplug the power cord. 2 Cancel button: Stops the current operation. 3 Wireless status light and button: Blue light indicates a wireless connection. Press the button to turn on or off the printer wireless capabilities. Press and hold the button for more than 3 seconds until light blinks to sta
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Wireless settings Press the Wireless button to turn on the printer wireless capabilities. ● If the printer has an active connection to a wireless network, the wireless light will be on solid blue. In the mean time, the printer display will show the wireless icon and signal bar. ● If wireless is turned off, the wireless light will be off. ● If wireless is enabled (wireless radio on) and you do not have a wireless connection, the wireless light will be blinking. In the mean time, the display scree
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Status lights When the printert is turned on, the On button light will be lit. When the printer is processing a job, the On button light will be blinking. Additional blinking lights signal errors that you can resolve. See below to learn about blinking lights and what to do. Light behavior Cause and Solution Attention light is blinking. ● Output tray closed when printing is attempted. Open the output tray. ● Scanner is not working. Turn off and turn on the printer. If the problem persists, contac
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Light behavior Cause and Solution One cartridge light is blinking. Blinking cartridge light indicates that corresponding cartridge has a problem. Cartridge may be improperly installed, incompatible, or very low on ink. ● If you see a message on your computer screen, refer to the message for more information about the problem. ● If there is no message on your computer screen, try removing and reinserting the ink cartridge. ● Confirm that you are using the correct HP ink cartridge for your printer
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Light behavior Cause and Solution cartridge. For more information, see Replace ink cartridges on page 41. ◦ Determine if the ink cartridge is defective. For more information, see Identify a defective cartridge on page 69. ◦ If the ink cartridge is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to resume printing. On button light, Wireless status light, Wireless Direct status The printer is in an error state.
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Auto-Off Auto-Off is automatically enabled by default when you turn on the printer. When Auto-Off is enabled, the printer will automatically turn off after 2 hours of inactivity to help reduce energy use. Auto-Off turns the printer off completely, so you must use the On button to turn the printer back on. For printer models with wireless or Ethernet network capability, Auto-Off is automatically disabled when the printer establishes a wireless or Ethernet network connection. Even when Auto-Off is
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3Print This section contains the following topics: ● Print documents ● Print photos ● Print envelopes ● Print with HP wireless direct ● Print using the maximum dpi ● Tips for print success ENWW 11
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Print documents Load paper 1. Make sure the output tray is open. 2. Make sure you have paper loaded in the input tray. To print a document 1. From your software, click the Print button. 2. Make sure your printer is selected. 3. Click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. On the Layout tab, select Portrai
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● On the Layout tab, select Portrait or Landscape orientation. ● On the Paper/Quality tab, select the appropriate paper type and print quality from the Media drop-down list. ● Click Advanced to select the appropriate paper size from the Paper Size drop-down list. 5. On the Layout tab, select an appropriate option from the Print on Both Sides Manually drop- down list. 6. Click OK to print. 7. After the even numbered pages of the document have been printed, remove the document from the output tray
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Print photos Load photo paper 1. Make sure the output tray is open. 2. Remove all paper from the input tray, and then load the photo paper with side to be printed on facing up. To print a photo on photo paper 1. On the File menu in your software, click Print. 2. Make sure your printer is selected. 3. Click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Prefere
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Print envelopes You can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not use shiny or embossed envelopes or envelopes that have clasps or windows. NOTE: For specific details on how to format text for printing on envelopes, consult the help files in your word application. Load envelopes 1. Make sure the output tray is open. 2. Slide the paper-width guide all the way to the left. 3. Place the envelopes in the right side of the tray. The side to be printed on sho
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Print with HP wireless direct With HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or other wireless-capable device—without connecting to an existing wireless network. When using HP wireless direct, note the following guidelines: ● Make sure your computer or mobile device has the necessary software: If you are using a computer, make sure you have installed the printer software provided with the printer. ● If you are using a mobile device, make sure you have ins
