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X340, X340n, X342n MFP
User’s Guide
January 2006 www.lexmark.com
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Edition: January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to
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Contents Chapter 1: Finding information about the MFP.......................................... 7 Chapter 2: Setting up the MFP..................................................................... 9 Installing an overlay for another language ..................................................................... 10 Installing an additional paper tray .................................................................................. 11 Getting the MFP ready to print and scan .......................
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Loading various paper types.......................................................................................... 33 Setting the paper type and size ..................................................................................... 35 Using the control panel ............................................................................................ 35 Using the computer .................................................................................................. 35 Loading original
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Making a copy................................................................................................................ 51 Collating copies.............................................................................................................. 52 Copying multiple pages onto a single sheet (Paper Saver) ........................................... 52 Enlarging or reducing an image ..................................................................................... 53 Chapter 8: Scanni
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Notices .......................................................................................................... 94 Index............................................................................................................ 102 Contents 6
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1 Finding information about the MFP The Lexmark™ X340/X340n/X342n Multifunction Printer (MFP) comes with the following resources: Setup sheet Description Where to find The Setup sheet gives you instructions for setting You can find this document in the MFP box or on the up hardware and software. Lexmark Web site. User’s Guide Description Where to find The User’s Guide gives you instructions for using You can find this document on the Lexmark Web site or the MFP and other information such as: o
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Readme file Description Where to find This file contains late-breaking information about To access the Readme file: the MFP and software that does not appear in 1 Click Start Programs or All Programs other documentation, as well as information Lexmark Lexmark X34x Series. specific to your operating system. 2 Select Readme. Web site Description Where to find Our Web site contains a variety of information. Visit our Web site at www.lexmark.com. Note: All paths for the Web site are subject to
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2 Setting up the MFP Before unpacking your MFP, select a level, stable surface on which to set it. Allow adequate space for air circulation and opening covers and trays. Clearance space Front 400 mm (16 in.) Back 175 mm (8 in.) Right 127 mm (3 in.) Left 50 mm (2 in.) Top 175 mm (7 in.) Setting up the MFP 9
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Installing an overlay for another language These instructions apply only if you received one or more additional language overlays with the MFP. 1 Lift and remove the overlay. 2 Choose the correct overlay for your language. 3 Align the overlay with the buttons on the MFP, and then press down until the overlay locks into place. Installing an overlay for another language 10
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Installing an additional paper tray Your MFP supports one optional paper tray that lets you load up to 550 sheets of paper. CAUTION: If you are installing a 550-sheet paper tray after setting up the MFP, turn the MFP off, and unplug the power cord from the wall outlet before continuing. 1 Unpack the 550-sheet paper tray, and remove any packing material. 2 Place the paper tray in the location you have chosen for your MFP. 3 Align the holes in the MFP with the positioning posts on the 550–sheet p
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12 Connect the power cord to a wall outlet. 13 Press the Power switch. Getting the MFP ready to print and scan Installing the software for USB attach You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: Windows 2003 Windows 2003 x64 Windows XP Windows XP x64 Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at www.lexmark.com. 1 Insert the Software and Documentation CD. 2 Follow the instru
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3 When the software installation screen appears, click Install or Install Now. 4 Follow the instructions on the computer screen to complete the installation. Installing the software for network attach (X342n only) You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: Windows 2003 Windows 2003 x64 Windows XP Windows XP x64 Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at www.lexmark.com.
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3 When the software installation screen appears, click Install or Install Now. Follow the instructions on the computer screen to complete the installation. Getting the MFP ready to fax You can connect the printer to equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see Setup troubleshooting on page 72. Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machin
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3 Connect the other en of the telephone cord into an active telephone wall jack. Note: For more information on connecting the MFP to telecommunications equipment, see the additional setup instructions that came with the MFP. Setup steps may vary depending on your country or region. Connecting to a telephone Connect a telephone to the MFP to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or send and receive faxes without u
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3 Remove the protective plug from the EXT port of the MFP. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the MFP. Note: For more information on connecting the MFP to telecommunications equipment, see the additional setup instructions that came with the MFP. Setup steps may vary depending on your country or region. Getting the MFP ready to copy The X340/X340n/X342n can be used as a stand-alone copier and does not require additional setup or connect
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3 Learning about the MFP Understanding the parts of the MFP 1 2 3 4 5 14 13 6 12 11 10 7 9 8 Use the To 1 ADF paper support Extend to support longer media. 2 Paper guides Make sure paper feeds correctly. 3 Automatic Document Copy, scan, or fax multiple–page documents. Feeder (ADF) 4 Top cover Access the scanner glass. 5 Control panel Operate the MFP. For more information, see Using the control panel buttons on page 20. 6 Output paper support Hold longer paper in the front output tray. Learning
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Use the To 7 Front output tray Hold paper as it exits the MFP. 8 Front cover Access the toner cartridge. 9 Paper tray Load paper automatically. 10 Manual feeder Load paper manually. 11 Paper level indicator Verify the level of paper in the paper tray. 12 Access button Release the front cover. 13 Scanner glass Scan, copy, or fax a single–page document. 14 Scanner lock Lock the scanner unit during transport. Understanding the parts of the MFP 18
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16 24 17 18 19 20 23 22 21 Use the To 15 Rear hinges Lift the top cover to fit thicker documents, such as books. 16 Power switch Turn the MFP on or off. 17 Power supply port Connect the MFP to a power source. 18 Dust cover Protect longer sizes of paper that may extend beyond the edge of the MFP. 19 Rear cover Remove heavier paper from the printer as it exits. 20 Ethernet port Connect the MFP to a network using an ethernet cable. Note: This port is only available on the X342n. The ethernet port
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Using the control panel buttons The display shows: MFP status Messages Menus 12 3 4 5 6 7 12 11 10 9 8 Press To 1 Copy Access the Copy mode to make copies. Note: The mode is selected when the button light is on. 2 Fax Access the Fax mode to fax. Note: The mode is selected when the button light is on. 3 Scan Access the Scan mode to scan. Note: The mode is selected when the button light is on. 4 Scale Control the size of a copied document as compared to its original size. 5 Collate Control t
