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OPERATOR’S MANUAL
RICOH FAX4500L
A laser recording
facsimile with dual
access, expandable
memory, and
optional Group 4
Please read all of these instructions and keep this manual by your machine.
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Optional Equipment ISDN Kit This allows you to send and receive messages using the ISDN. Memory Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 20 Mbyte hard disk can be added. Paper Feed Unit Up to 4 extra 500-sheet paper feed units can be added to the machine. Also, this option allows you to use Letter, Legal, A4, or B4 size paper; paper of width up to 10.1" (257 mm) can be used. The maximum printout width with one of these in - stalled is 9.8" (250 mm). Telephone Handset This permit
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US WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in ac - cordance with the instruction manual, may cause harmful interference to radio communications. O
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IMPORTANT SAFETY INSTRUCTIONS 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. 5. Do not use this product near water. 6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the us
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CONTENTS INTRODUCTION WHAT DOES A FAX MACHINE DO? BAD TELEPHONE LINES AFFECT FAX COMMUNICATION HOW TO USE THIS MANUAL CONVENTIONS 1 STORING TELEPHONE NUMBERS 2 STORING NAMES AND LABELS 2 IF YOU MAKE A MISTAKE 3 FACSIMILE FEATURE AVAILABILITY TABLE 4 LIMITATIONS ON VARIOUS FEATURES 8 GENERAL PRECAUTIONS POWER AND GROUNDING 10 COLD WEATHER POWER-UP 11 THUNDERSTORMS 11 COPY PAPER 12 TONER CASSETTES 12 OPERATING PRECAUTIONS 12 GENERAL 12 LOCATION 13 SECTION 1. COMPONENT GUIDE 1. EXTERNAL VIEW 14 2.
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1-7. Converting Immediate Transmission to Memory Transmission 25 1-8. Redialing 26 2. RECEIVING FAX MESSAGES 27 2-1. Selecting the Reception Mode 27 2-1-1. Manual Receive (TEL) Mode 27 2-1-2. Auto Receive (FAX) Mode 28 2-2. Substitute Reception 28 2-3. Confidential Reception (Memory Card or Hard Disk Required) 28 3. USING THE MACHINE FOR TELEPHONE CALLS 29 3-1. Making a Telephone Call 29 3-1-1. Using On Hook Dial 29 3-1-2. Using the Handset 29 3-2. Answering the Telephone 30 3-3. Phoning and Fax
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3-6. Tonal Signals 58 3-7. Chain Dialing 59 3-8. Restricted Access 59 3-9. Counters 60 3-10. Communication Result Display 60 3-11. Length Reduction 60 3-12. Label Insertion 61 3-13. Ordering Toner 62 SECTION 4. PROGRAMMING THE MACHINE 1. PROGRAMMING AT INSTALLATION 63 1-1. Language Selection 63 1-2. Date and Time 64 1-3. Country Code 64 1-4. Telephone Number 65 1-5. Area Code Prefix 65 1-6. Next Transfer Station (Group 4 Kit required) 66 1-7. ID Code 66 1-8. Confidential ID (Memory Card or Hard
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SECTION 5. PRINTING REPORTS 1. AUTOMATICALLY PRINTED REPORTS 91 1-1. Table of the Reports 91 1-2. Report Formats 92 2. USER-INITIATED REPORTS 95 2-1. TCR 95 2-2. File List 95 2-3. Quick Dial List 95 2-4. Speed Dial List 95 2-5. Group Dial List 95 2-6. Program List 95 2-7. User Function List 95 2-8. Personal Code List 95 2-9. Authorized Reception List 95 2-10. Forwarding List 95 2-11. Specified Cassette Selection List 95 2-12. User Parameter List 95 SECTION 6. LOOKING AFTER THE MACHINE 1. REPLACI
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APPENDIX APPENDIX A. PAPER FEED UNIT A-1 APPENDIX B. HARD DISK UNIT B-1 1. PRECAUTIONS B-1 2. GENERAL B-1 3. OPERATION B-2 4. SPECIFICATIONS B-2 APPENDIX C. ISDN OPTION TYPE 40 C-1 1. INTRODUCTION C-1 2. OPERATION C-2 Dialing and Storing Telephone Numbers C-2 3. TROUBLESHOOTING C-6 Call Progress Signals (CPS) C-6 INDEX QUICK REFERENCE FUNCTION LIST OFFICIAL NOTICE TO USERS
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INTRODUCTION Thank you for purchasing this product. This compact machine is ideal for growing businesses, branch offices, or those users who wish to upgrade to a plain paper fax machine with a wide range of features. WHAT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the near- est letter box. Then in a few days, depending on the postal service, the letter will arrive at its desti- nation. However, you may not be aware of its a
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HOW TO USE THIS MANUAL This manual contains instructions on how to operate and take care of the ma - chine. To get the best performance from the machine, read the descriptions of the features in the Facsimile Features Manual, and follow the instructions in the Op - erator’s Manual carefully. Please keep the manuals near the machine at all times. CAUTION: This machine can only be used in the country where it was purchased. CONVENTIONS The following conventions were used when writing this manual.
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HOW TO USE THIS MANUAL Most procedures start from standby mode, MEMORY TRANS APR. 4. 12:25PM that is, when the display is as shown on the SET DOCUMENT right. The value after "MEMORY" shows MEMORY 100% how much memory space is remaining. If a procedure does not start at standby mode, the display at the start of the proce - dure is shown. For an example, see page 23. NOTE: If you start a procedure and do not enter anything at the operation panel for more than 4 minutes, the machine wil
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HOW TO USE THIS MANUAL Punctuation Marks and Symbols SELECT P 1/5 If you press 31 while entering a label, _ 1! 2" 3# 4$ 5% 6& a menu of symbols will appear, as shown NO on the right. 7’ 8( 9) TO CANCEL ❐ To select a symbol, press the required key on the ten-key pad. For example, if you wish to enter a ’#’, press 3 ❐ If the symbol that you need is not on the screen, scroll through the pages of symbols with the ↑ and ↓ keys. Shift Key As shown in example C on
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HOW TO USE THIS MANUAL FACSIMILE FEATURE AVAILABILITY TABLE This table shows whether a feature is available or not in your machine. Some of these features have to be switched on before they can be used, or may be switched off if not wanted. The "Reference" column of the following table shows where you can find information on how to activate such features. The second col - umn in the table shows you which section of the Facsimile Features manual to find the description of each feature in. NOTE Co
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HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL ✔ / ✖ NOTE REFERENCE FEATURE NAME AND SECTION NUMBER Auto Receive Mode ✔ 2-1 ✔ Manual Receive Mode Auto Select Mode ✖ ✔ Substitute Reception 2-2 User: p. 74 ✔ Handset 3-1 2 ✔ On Hook Dial 3-2 ✖ Speakerphone 3-3 Music on Hold 3-4 ✖ Sect. 2 ADVANCED FEATURES Broadcasting 1-1 ✔ ✔ Keystroke Programs 1-2 ✔ Confidential Transmission 1-3 ✔ Confidential Reception 1 ✔ Transfer Request 1-4 ❐ Memory or hard disk required if the machine will be used as a tra
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HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL ✔ / ✖ NOTE REFERENCE FEATURE NAME AND SECTION NUMBER ECM ✔ Service 3-20 ✔ Page Retransmission Service Batch Transmission 3-21 ✔ Service ✔ Short Preamble 3-22 Service ✔ AI Short Protocol 3-23 Service ✔ Dedicated Transmission Parameters 3-24 Service ✔ MDF (Manual Document Feed) 3-25 Chain Dialing 3-26 ✔ ✔ Tonal Signals 3-27 Memory Lock 3-28 ✔ 1 User: p. 71 ✔ Wild Cards 3-29 File Management 3-30 ✔ ✔ Counters 3-31 Well Log Transmission 3-32 ✔ Service
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HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL ✔ / ✖ NOTE REFERENCE FEATURE NAME AND SECTION NUMBER Communication Failure Report 1-4 ✔ ✔ Memory Storage Report 1-5 User: p. 73 ✔ Power Failure Report 1-6 ✔ Transfer Result Report 1-7 Polling Reserve Report 1-8 ✔ User: p. 73 ✔ Polling Result Report 1-9 User: p. 73 Polling Clear Report 1-10 ✔ User: p. 73 ✔ Confidential File Report 1-11 1 User: p. 71 ✔ Transmission Deadline Report 1-12 ✔ Polling Confirmation List ✔ TCR 2-1 Quick Dial List 2-2 ✔ ✔ Sp
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HOW TO USE THIS MANUAL LIMITATIONS ON VARIOUS FEATURES The tables on the next two pages show the limitations for each feature. Limitations for some features can be changed by a service technician. COMMUNICATION PAGE MAX. NUMBER OF TOTAL TOTAL MAX. STORED FEATURES ADDRESSES/FILE FILES ADDRESSES PAGES IN ALL FILES Broadcasting 32 200 500 (Note: Any fax Confidential Transmission 36 200 number can be (from memory) ✬ 200 used in 1200 ( 4) Transfer 40 30 ✬ more than Request ( 1) one file at Polling th
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HOW TO USE THIS MANUAL OTHER FEATURES MAXIMUM VALUE NOTES Redial Number of times: 253 Default settings: times Memory transmission Intervals: 40 minutes 4 times/5 minutes Immediate transmission 2 times/2 minutes Keystroke Programs 32 Authorized Reception 50 RTI/CSIs Forwarding 5 forwarding stations 30 RTI/CSIs Multi-sort Document Re - 9 copies ception Specified Cassette 10 RTI/CSIs Selection Wild Card This can be used when storing RTI/CSIs for Authorized Reception, Specified Cassette Selection,
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GENERAL PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following. Power Supply 1. Power requirements: 115 ±20V, 60 ± 1 Hz 2. Insert the power plug securely into the wall socket. 3. Do not connect other equipment to the same socket. 4. Do not step on or set anything on the powe
