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350/450 Series
Operating Instructions
Security Reference
For safety, please read this manual carefully before you use this product and keep it
handy for future reference.
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Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference manual before using this machine. It con- tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this m
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TABLE OF CONTENTS ISO15408 Security Capability.................................................................... 1 1.Security Settings Operating Conditions................................................................................. 3 Operating Environment .................................................................................. 3 Key Operator Settings.................................................................................... 4 User Settings...............................
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ISO15408 Security Capability The security mode of imagio Neo 350/450 series are compliant with ISO/IEC 15408 (level:EAL3) standards. Users requiring security control must use this ma- chine in security mode. Unauthorized copying and access through customer networks reduces docu- ment security. Confidential documents should be protected using security modes. To enable security modes, contact an engineer through your sales or service rep- resentative. Refer to the version of software in the follo
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Security Settings Operating Conditions This machine has two modes: normal, In General Office and security-enhanced mode. “Secu- rity Functions of This Machine” are The machine is located in a room available only in security mode. and connected to a telephone line Security modes operate on the or an internal network. premise that the machine is used un- Entry is restricted so that unautho- der the following conditions: rized persons cannot use this ma- chine. Operating Environment A firew
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Security Settings Note Key Operator Settings ❒ When choosing a Key Operator Code, do not use multiple repe- The machine is not protected from titions of the same number such illegal operations using networks as “00000000”or sequences such such as wiretapping. Users need to as “12345678”. These kinds of take general measures to prevent codes can be guessed easily. Us- unauthorized access to user net- ing such codes will reduce secu- works. rity. This machine is not protected from physical att
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Operating Conditions User Settings Enter passwords discreetly. If you note a password on paper, keep it hidden from other people. Register a user name for a docu- ment stored in the document serv- er to identify creator or type, but not to protect the document from other people. When the machine is operating in security modes, the date/time and “Security”are alternately dis- played in the top right-hand cor- ner of the display. For details about how to operate this machine in security mode
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Security Settings Security Functions of This Machine This machine provides the following ❖ ❖❖ ❖ Protection of documents printed with security functions: the Locked Print function (Printer mode) ❖ ❖❖ ❖ Protection of documents temporarily When using Locked Print, printing saved in memory (in Copier, Facsimi- is not possible unless a password is le, Printer, Scanner and Document entered using the control panel. Server modes) Your documents are safe from be- Deleted data is not reused. It is not ing
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Security Functions of This Machine ❖ ❖❖ ❖ Protection of received documents ❖ ❖❖ ❖ Protection from unauthorized tele- stored in a Personal Box (Facsimile phone line access Protection from unauthorized tele- mode) phone line access Only faxes and Printing documents stored in a CSS/Ricoh service cent communi- Personal Box is not possible unless cations are accepted. Dial-up and a password is entered using the other forms of telephone line ac- control panel. Your documents are cess are barred. safe
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Security Settings Protection of Documents Temporarily Saved in the Memory of This Machine Documents scanned in Copier, Fac- simile or Scanner mode or data sent Canceling a Transmission from a printer driver for printing are While the Original is Being temporarily saved in memory. You Scanned (Facsimile) can delete documents or data to avoid unauthorized printing. Canceling a transmission after press- Completing a process correctly, Used ing the {{{{Start}}}} key. image data in the process wil
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Protection of Documents Temporarily Saved in the Memory of This Machine BBBB Select the file you want to cancel. Canceling a Transmission While the Message is Being Sent Use this procedure to cancel a trans- mission after the original has been scanned. Limitation ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled. CCCC Press [Stop Transmission]. Note ❒ If you cancel a message while it is being sent, transmission is halted as soon as you finish this pr
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Security Settings DDDD Press [Exit]. Canceling a transmission using the {{{{Clear/Stop}}}} key AAAA Press the {{{{Clear/Stop}}}} key. The machine will return to standby mode. BBBB Select the file you want to cancel. CCCC Press [Stop Transmission]. Note ❒ To cancel another file, repeat steps and . B C 10
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Protection of Documents Temporarily Saved in the Memory of This Machine Canceling a Print Job Resetting this machine When this machine stops by jam, pro- AAAA Press the {{{{Printer}}}} key on the ma- ceed this process. chine's control panel. AAAA Press the {{{{Clear Modes}}}} key on the BBBB Press [Job Reset] on the display machine's control panel. panel. A message appears on the display panel indicating that the print job is being canceled. Important ❒ This procedure cancels the print job that
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Security Settings Protecting Documents Stored in the Document Server You can attach a password to a docu- ❒ If you enter a password incorrect- ment stored in the document server. ly, an error message will ap- Printing, delivery and fax transmis- pear:”Password entered is not sion of documents is not possible un- correct”. Press [Exit], and then en- less the password is entered. Your ter the password again. When the documents are thereby protected machine is operating in security from unauthoriz
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Protecting Documents Stored in the Document Server CCCC Enter a file name, user name, or Scanning in Document Server password if necessary. mode Note ❒ If you do not wish to register a Reference file name, go to step . D For details, see "Scanning in Docu- ❒ If you do not register a file ment Server mode" in the Copy Reference manual. name, it is stored automatically. ❒ The security is not guaranteed if AAAA Press the {{{{Document Server}}}} key. no password is entered. To set the file name A P
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Security Settings To set the user name To set the password A Press the [User Name] . A Press the [Password] . B Enter the new user name using B Enter the password using the the letter keys on the display number keys (4 digits). panel. Note Note ❒ To change the number en- ❒ If you want to enter non-reg- tered, press the [Clear] or istered name, press the [Non- {{{{Clear/Stop}}}} key and enter a registered Name], then enter new number. the new user name. ❒ The security is not guaran- teed if no pa
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Protecting Documents Stored in the Document Server FFFF Press the {{{{Start}}}} key. GGGG Press the [Scanning Finished] . The document is saved in the Doc- ument Server. The saved docu- ments are displayed on the "Select Files to Print " display. Note ❒ If you have set your originals on the exposure glass, press the [Scanning Finished] after all orig- inals have been scanned. The "Select Files to Print" display ap- To change the file name, user pears. name, or password ❒ To stop scanning, press
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Security Settings DPress the [Change User Name], Printing Saved Documents [Change File Name], or [Change Password]. You can print any of the documents saved in the Documents Server. Follow these steps to select a docu- ment and print it out. Reference For details, see "Printing Saved Document" in the Copy Reference manual. E Enter the new file name, user AAAA Press the {{{{Document Server}}}} key. name, or password using the The "Select Files to Print" display letter keys or number keys. appears
