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Scan to SharePoint
Administrator's Guide
Important: This guide is intended for MX6500e.
March 2013 www.lexmark.com
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Contents 2 Contents Overview.....................................................................................................3 Configuring Scan to SharePoint....................................................................4 Accessing application configuration settings using the Embedded Web Server.......................................4 Adding or editing a profile.........................................................................................................................4 Conf
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Overview 3 Overview Scan to SharePoint lets you securely scan documents to sites housed on SharePoint servers. Saved in SharePoint sites, it also allows site navigation and folder creation from the scanner and printing of documents from the printer. Using the application, you can also scan documents to a Lexmark Document Distributor (LDD) server. LDD captures and converts paper documents into digital format, or captures existing digital documents and then processes and routes these documents acc
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Configuring Scan to SharePoint 4 Configuring Scan to SharePoint Accessing application configuration settings using the Embedded Web Server 1 Obtain the scanner IP address: • From the scanner home screen � From the TCP/IP section in the Network/Ports menu � By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Open a Web browser, and then type the scanner IP a
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Configuring Scan to SharePoint 5 Configuring user authentication settings 1 Access the application configuration settings from the Embedded Web Server. 2 From the Configure page, add or edit a profile, and then customize the user authentication options. � Authentication Type—Select how users will be authenticated against the SharePoint server. Note: Windows Server 2008 does not support NTLM Authentication. If your SharePoint server is running on Windows Server 2008, then select only NTLMv2 crede
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Configuring Scan to SharePoint 6 � Include User Name In File Name—Select the check box to automatically add the user name at the beginning of the file name when saving the scan job. � Timestamp format—Select the format of the time stamp to be added to the file name. This can be set if the “Apply a timestamp to imported file name” option is enabled. � Date Prompt Entry—Select the method for entering the date and time information. If you select Numeric Format, then users will be asked to manually
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Configuring Scan to SharePoint 7 � Scan Resolution—Adjust the default quality of the scanned document. If users will be scanning photographs, drawings with fine lines, or documents with very small text, then increase the resolution setting. Higher resolution settings result in larger file sizes and longer time needed to scan the original document. � Scan Color—Determine whether the document will be scanned in color or in black and white. Select this option to scan in color, or clear it to scan i
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Configuring Scan to SharePoint 8 Customizing the display icon 1 Access the application configuration settings from the Embedded Web Server. 2 From the Configure page, add or edit a profile, and then change the settings if necessary: � Button Text or Text—Type up to 20 characters that will appear above the profile button on the scanner home screen. This field is optional. � Button Icon or Icon—Browse to a new image file that represents the profile on the scanner home screen. This field is optiona
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Configuring PKI Authentication 9 Configuring PKI Authentication Note: If you plan to attach a SmartCard reader to your scanner, then install and configure PKI (public key infrastructure) applications to the devices. Use Lexmark PKI applications on supported Lexmark devices to take advantage of the enhanced security features of the PKI capabilities of your network. The applications include: PKI Authentication—This provides the mechanism for authenticating and authorizing scanner users. PKI S/MIME
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Using Scan to SharePoint 10 Using Scan to SharePoint After the application is installed, the scan features on the scanner will behave differently when users scan to a SharePoint server using a Scan to SharePoint profile. Within each profile, the prompts that users will see are determined by settings configured by the administrator. Therefore, users may not see all of the prompts described here when using a particular profile. Scanning documents using Scan to SharePoint Note: To scan documents to
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Using Scan to SharePoint 11 Printing documents saved on SharePoint Note: To print documents saved on a SharePoint site or folder, make sure printing is enabled from the EWS application configuration page. 1 Touch the application profile icon. 2 Type your user name and password, or swipe your badge ID and type your password. 3 Navigate to the SharePoint site or folder where your document is saved. To open your personal site or folder, touch My Site from the navigation bar. 4 Select the document t
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Troubleshooting 12 Troubleshooting An application error has occurred Try one or more of the following: CHECK THE SYSTEM LOG 1 Obtain the scanner IP address: � From the scanner home screen � From the TCP/IP section in the Network/Ports menu � By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Open a Web browser, and then type the scanner IP address in the a
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Troubleshooting 13 MAKE SURE SCANNER AUTHENTICATION IS CONFIGURED If the application is configured to use scanner authentication credentials, then the scanner authentication settings must be configured from the Embedded Web Server. For more information on configuring the scanner authentication settings, see the Embedded Web Server Administrator's Guide available at www.lexmark.com. MAKE SURE YOU SPECIFY THE CORRECT USER NAME AND PASSWORD If the application is configured to use SharePoint credent
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Troubleshooting 14 Users cannot access a site or site does not appear on the list Try one or more of the following: CHECK THE APPLICATION SETTINGS Make sure that the application settings match the settings for the SharePoint server. For more information about configuring Scan to SharePoint settings, see “Configuring SharePoint settings” on page 5. MAKE SURE THE SITE IS VALID Check that the site or folder was created properly, and that users are able to scan and view documents for this folder fro
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Troubleshooting 15 MAKE SURE YOUR LDD SETTINGS ARE CORRECT If you are scanning documents to an LDD server for processing and routing, then make sure the server settings and user credentials on the application configuration page are correct. For more information on using LDD, see the Lexmark Document Distributor Administrator’s Guide. Documents are not scanning in color CONFIGURE THE APPLICATION TO SCAN DOCUMENTS IN COLOR 1 Access the application configuration settings from the Embedded Web Serve
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Appendix 16 Appendix Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file, and then import it to apply the settings to other devices. 1 From the Embedded Web Server, click Settings > Apps > Apps Management. 2 From the list of installed applications, click the name of the application you want to configure. 3 Click Configure, and then do either of the following: � To export a configuration to a file, click Export, and then fol
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Notices 17 Notices Edition notice March 2013 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statem
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Notices 18 Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1 Definitions. "License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document. "Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License. "Legal Entity" shall mean the union of the acting entity and all other entities that
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Notices 19 4 Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions: a (a) You must give any other recipients of the Work or Derivative Works a copy of this License; and b (b) You must cause any modified files to carry prominent notices stating that You changed the files; and c (c) You must retain, in the Source form of any Derivativ
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Notices 20 APPENDIX: How to apply the Apache License to your work. To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and description of purpose be included on the same "printed page" as the copyright notice for easier id
