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Dell™ AIO Printer A940
Owner’s Manual
Look Inside For:
• Learning about your printer
• Using your printer
• Maintenance and Troubleshooting
www.dell.com/supplies | support.dell.com
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www.dell.com/supplies | support.dell.com
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Dell™ AIO Printer A940 Finding information Refer to: When you need help with: Setup Diagram This document contains complete setup information. Drivers and Utilities CD Documentation and drivers are already installed on your printer when shipped from Dell. You can use the CD to uninstall/reinstall drivers or access your documentation. Readme files may be included on your CD to provide last-minute updates about technical changes to your printer or advanced technical reference material for exp
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Understanding the All-In-One parts Paper support Paper guide Display Top cover Operator panel (see page 3) Paper exit tray Printer Scanner lock (scanner unit) (underneath scanner unit) Scanner support USB cable Power supply iv www.dell.com/supplies | support.dell.com
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Use the: When you want to: Display Check the status of the All-In-One. Operator panel Operate your All-In-One (attached to a computer or unattached). For more information, see page 3. Paper exit tray Stack paper as it exits the All-In-One. Paper guide Make sure paper feeds correctly into the All-In-One. Paper support Load paper in the All-In-One. Power supply Supply power to the All-In-One. Scanner lock Lock or unlock the scanner. NOTE: Unlock the scanner before use. Lock the scanner if you ar
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Finding your Express Service Code and Tag number Your express service code and tag number is located inside the printer, as shown. Accessing your User’s Guide To access your User’s Guide: •Click Start→ Programs→ Dell Printers→ Dell AIO Printer A940→ View User’s Guide. iv www.dell.com/supplies | support.dell.com
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Notes, Notices, and Cautions NOTE: A NOTE indicates important information that helps you make better use of your computer. NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death. ____________________ Information in this document is subject to change without notice. © 2003 Dell Computer Corporation. All rights reserved. Reproduction in any
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Safety information • Use only the power supply provided with this product or the manufacturer’s authorized replacement power supply. • Connect the power cord to an electrical outlet that is near the product and easily accessible. • Refer service or repairs, other than those described in the user documentation, to a professional service person. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the
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Contents Finding information . . . . . . . . . . . . . . . . . . . . . . . . iii Understanding the All-In-One parts . . . . . . . . . . . . . . . . iv Notes, Notices, and Cautions . . . . . . . . . . . . . . . . . . . . vii . . . . . . . . . . . . . . . . . . . . . . . . viii Safety information 1 Learning about your printer Setting up your printer . . . . . . . . . . . . . . . . . . . . . . . 2 Understanding the operator panel . . . . . . . . . . . . . . . . . 3 Operator panel menus . . .
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Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 . . . . . . . . . . . . . . . . . . . . . . . . . 24 Copying photos Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Scanning photos . . . . . . . . . . . . . . . . . . . . . . . . 26 Editing scanned images . . . . . . . . . . . . . . . . . . . . . . 29 . . . . . . . . . . . . . . . . . . . . 29 Using special scan features Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Us
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Cleaning the ink cartridge nozzles . . . . . . . . . . . . . . . . . 42 4 Troubleshooting Setup troubleshooting . . . . . . . . . . . . . . . . . . . . . . . 44 General troubleshooting . . . . . . . . . . . . . . . . . . . . . . 44 Paper misfeeds or multiple sheets feed . . . . . . . . . . . . . . 45 Envelopes do not feed properly . . . . . . . . . . . . . . . . . 45 Document does not print . . . . . . . . . . . . . . . . . . . . 45 Display language is not preferable . . . . . . . . . . . . . .
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Dell Computer Corporation Ink and Toner Cartridges Limited Warranties . . . . . . . . . . . 82 Ink and Toner Cartridges Limited Warranty (U.S. and Canada Only) 82 Ink and Toner Cartridges Limited Warranty (Latin America Only) 83 Dell Software License Agreement . . . . . . . . . . . . . . . . . 84 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 xii Contents
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1 SECTI O N 1 Learning about your printer Setting up your printer Understanding the operator panel Understanding the printer software Understanding the paper type sensor
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You can use the Dell ™AIO Printer A940 to do a variety of things. A couple of important things to note: •You do not need to attach your printer to a computer to make copies. •You do need to attach your printer to a computer to send faxes. NOTE: The computer • If your printer is attached to a computer, you can use the operator panel or must have an internal the printer software to create your projects. modem or be connected to an external modem that is connected to a telephone Setting up
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Understanding the operator panel The operator panel buttons help you scan, copy, fax, and customize documents. The light indicates whether the printer is on, and the display features the printer status, messages, and menus. You can press and hold some buttons to scroll through a list of options on the display. The table on page 4 shows what each button does. NOTE: Button functions (except Cancel) are disabled during printing, copying, and scanning. 16 1 2 15 3 14 13 4 5 12 6 11 7 10 8 9
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# Press: To: 1 Number of Copies Specify the number (1–99) of copies to make. 2 Reduce/Enlarge Reduce or enlarge your original document by percentage, to Fit to Page, or to poster size. 3 Copy Quality Select a copy quality: Quick, Normal, Better, or Best. 4 Black Make a black and white copy using the current copy settings. For help, see page 24. 5 Copy Photo Begin a photo copy job using current Photo Options settings (the highest quality scan and print settings). 6 Scan Scan and send to a sof
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Operator panel menus When you press Options repeatedly, the menu headings below display. When the menu heading you want displays, press + to scroll through the available menu items, and then press Select to save the setting. From this menu: You can: LIGHTER/DARKER Lighten or darken the copied image. BLANK PAPER SIZE Specify the size of the paper loaded in the paper support. BLANK PAPER TYPE Specify the type of the paper loaded in the paper support. NOTE: If you leave this on Auto Detect (the
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From this menu: You can: POWER SAVE Select a time to begin reducing power: • Immediately • After 10 minutes • After 30 minutes (the default) • After 60 minutes •Never CLEAR SETTINGS Select when (after 2 minutes or never) you would like your printer to return to the default settings. SET DEFAULTS Select the current settings as the default settings or restore the factory default settings. LANGUAGE Select a language for all display text. NOTE: The option Photo Options menus currently selected h
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Understanding the printer software The printer software includes the: • Dell All-In-One Center—helps you perform various scan and copy operations and manage your saved images. • Print Properties—helps you adjust printing settings. • Dell Photo Editor—helps you edit your photos. NOTE: Available from almost every application • Dell Printer Solution Center—provides maintenance and troubleshooting that prints. help. Accessing the Dell All-In-One Center To access the Dell All-In-One Center: •Cli
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Accessing Print Properties You can change your printer settings in Print Properties. To open Print Properties: 1 With your document open, click File→ Print. The Print dialog box appears. 2 In the Print dialog box, click Properties, Preferences, Options, or Setup (depending on your program or operating system). The Print Properties screen appears. 8 Learning about your printer www.dell.com/supplies | support.dell.com
