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Dialog 4223 Professional
Digital Telephone for MD Evolution
User’s Guide
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EN/LZTBS 102 1950 R81A © Aastra Telecom Sweden AB 2008. All rights reserved.
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Table of Contents Table of Contents Welcome .......................................................... 5 Important User Information ............................... 7 Introduction to Your Extension .......................... 8 Operations for Incoming Calls ........................ 16 Operations for Outgoing Calls ........................ 21 Operations during a Call ................................. 34 Directory, and Call List Services ...................... 44 Call Forwarding Services ...........
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Welcome Welcome Welcome to the User’s Guide for the Dialog 4223 Professional telephone used with the MD Evolution communication system. This includes the MD Evolution M, MD Evolution XL, MDE Mi and MDE Xli models. The features described in this guide relate to version R8.0A or later of the MD Evolution communication system. Certain services may not be available in older system versions and/or may be protected by a software key. This guide describes services for the MD Evolution communicati
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Welcome Copyright All rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms. If this publication is made available on Aastra´s homepage, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private u
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Important User Information Important User Information Safety instructions Save these instructions. Read these safety instructions before use! Note: When using your telephone or connected equipment, the following basic safety precautions should always be followed to reduce risk of fire, electrical shock and other personal injury. • Follow instructions in the equipment’s user guide or other documentation. • Always install equipment in a location and environment for which it is designed. • For
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Introduction to Your Extension Introduction to Your Extension Dialog 4223 Extension Features 1Display Your extension features a screen with three 40-character lines. See also the “Display Information” section. 2 Dynamic Function Keys Dynamic functions are services that are accessible depending on the status of your calls. The corresponding text labels are displayed on the last line of the extension’s display. They are selected by pressing the corresponding dynamic function key. See also the
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Introduction to Your Extension >> 3 >> or Next Key This fixed function key allows you to scroll through the dynamic functions displayed 4 at a time on the last line of your extension’s screen. When there are more than 4 services available, the < and > signs are displayed at each end of this same line. Menu 4 Menu Key This fixed function key enables you to access various services while programming your extension, such as call forwarding or the use of these line keys. See also the “Programmin
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Introduction to Your Extension Í 10 Headset Key Pressing this key toggles between the handset calling mode and headset operation. There is a headset jack on the underside of your extension. See also the “Your Extension’s Accessories” section. ì 11 Volume Control Keys During a call, these two keys control the listening volume on your loudspeaker or handset. When an incoming call is ringing, these keys also control the ring volume for your extension. See also the “Operations during a Call” and
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Introduction to Your Extension Extension LEDs Most of your telephone’s fixed function keys, and line keys feature an LED. This is also true of the repertory keys on any additional satellite panels that may be associated with your extension. Each LED indicates the status of a current call or the status of the service associated with the corresponding function key. Status Meaning No call is processed on the line key, Off or the service associated with the Ô function is inactive. There is a ca
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Introduction to Your Extension Display Information The step-by-step instructions displayed on your extension’s screen explain how to use your telephone. When your extension is inactive, the date and time are displayed on the screen’s uppermost line. The middle line displays the number of parties who tried to contact you, and when applicable, your extension number. The bottom line indicates the services that are accessible through the dynamic function keys. FRI 20-APR 15:28 4 Callers Stat
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Introduction to Your Extension CONGESTED The line you are calling is congested, therefore it is not possible to place your call on camp-on. Invalid number The number dialled is invalid. End of call The party you called has ended this call. When a service is either activated or deactivated, the system’s acceptance or refusal is also displayed on the screen: CALL FWD … ACCEPTED Your call forward programming has been accepted. CANCEL ACCEPTED … Your call forward cancellation has been accepted. Ac
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Introduction to Your Extension Tones, Voice Announcements, and Ring Tones Over and above visual information displayed on your extension’s screen and LEDs, there are also various tones, voice announcements and ring tones that signal the status of your extension, or certain associated services. The tones heard are applied under the following conditions and with the following timing and frequency: Internal dial tone • Heard each time the handset is picked up from your extension (excluding all
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Introduction to Your Extension The voice announcements (or voice guides) are normally provided under the following conditions: Notification of a new • Provided each time your extension is picked up, this voice message message indicates that a new message was left in the mailbox associated with your extension, when applicable. See the “Voice Mail Services” section. Message: “A message has been deposited in your voice mailbox”. Locked extension • Heard each time your handset is lifted, this a
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Operations for Incoming Calls Operations for Incoming Calls Receiving an Internal Call You are informed that there is internal incoming call by the internal ring signal for your extension, and the flashing LED associated with the line on which the call is presented. The name and number of the internal caller are displayed on the screen. L1 SMITH Peter-405 REDIAL CALLERS PICKUP NAME Receiving an External Call You are informed that there is external incoming call by the external ring signal fo
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Operations for Incoming Calls Answering a Call To take an incoming call: u Lift the handset. You may now communicate with the caller through your extension’s handset. Or, for handsfree mode: L1 Ô Ö Press the line key where the call is presented, without lifting the handset. You may now communicate with the caller through your extension’s loudspeaker and microphone. FRI 20-APR 15:28 L1 SMITH Peter-405 01:33 DTMF INFO_COMM CALL_PARK > Ending a Call To end a call: d Replace the handset. Your e
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Operations for Incoming Calls When a new call comes in, the identity of your new calling party will also be displayed on the first line of your extension’s screen, instead of the date and time. L2 Aastra-00164477500 L1 SMITH Peter-405 01:35 DTMF INFO_COMM CALL_PARK > To answer this new call: L2 Ô Ö Press the flashing line key. Your first caller’s call is automatically placed on hold. Next, to return to your first caller: L1 Ô Ö Press the first line key that is flashing. The second call is pl
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Operations for Incoming Calls Call Pick-Up When your extension is idle, you may also answer a call that is ringing for another extension, without having to change extensions. To do this, after lifting the handset or in handsfree mode: FRI 20-APR 15:28 4 Callers Station 420 REDIAL CALLERS PICKUP NAME > PICKUP Press the dynamic function key shown on the left. FRI 20-APR 15:28 L1 Pick up _ GENERAL MAIN_GRP SEC_GRP DEFLECT STATION NO z Next, dial the extension number that is ringing. You ar
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Operations for Incoming Calls FRI 20-APR 15:28 L1 Deflection _ GENERAL MAIN_GRP SEC_GRP STATION NO z Next, dial the extension number that is ringing. The information concerning the call that you are picking up is presented to you, and the call begins to ring on your extension. L1 Aastra-00164477500 REDIAL CALLERS PICKUP NAME > L1 Ô Ö Press the flashing line key corresponding to pick up the call. You are now directly connected to the party calling the other exten- sion. Notes: Rather than
