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® ®
Polycom VVX 500
Business Media Phone
User Guide
UC Software 4.0.1 | December 2011 | 1725-44535-001 Rev.A
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Polycom VVX 500 Business Media Phone User Guide Trademark Information POLYCOM®, the Polycom “Triangles” logo and the names and marks associated with Polycom’s products are trademarks and/or service marks of Polycom, Inc. and are registered and/or common law marks in the United States and various other countries. All other trademarks are property of their respective owners. No portion hereof may be reproduced or transmitted in any form or by any means, for any purpose other than the recipien
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Contents Introduction ......................................................................................................................... ix Who Should Read this Guide.......................................................................................................... ix How to Use this Guide ................................................................................................................... ix Conventions Used in this Guide .......................................
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Polycom VVX 500 Business Media Phone User Guide Responding to Incoming Calls ....................................................................................................... 24 Ignoring Incoming Calls ....................................................................................................................... 24 Rejecting Incoming Calls ..................................................................................................................... 25 Forwarding Incoming
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Contents Integrating with Microsoft Lync Server 2010 ................................................................................. 51 Adding Buddies to Your Buddy List ..................................................................................................... 52 Monitoring Buddies ............................................................................................................................ 52 Recording Calls ......................................................
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Polycom VVX 500 Business Media Phone User Guide Using a Mouse and Keyboard with Your Phone ............................................................................. 72 Using Your Computer’s Mouse and Keyboard with Your Phone ........................................................ 72 Starting and Stopping Polycom Desktop Connector ....................................................................... 73 How to Use Your Computer’s Mouse and Keyboard with Your Phone ......................
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Contents Exclusions ............................................................................................................................................ 98 Warranty Exclusive ............................................................................................................................. 98 Safety and Compliance ....................................................................................................................... 99 Part 15 FCC Rules ...................
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Introduction Who Should Read this Guide This guide contains overview information for people who are just starting to learn about the Polycom® VVX® 500 Business Media Phone, or who have experience, but need a quick refresher. It is intended for beginning users, as well as intermediate and advanced users who want to learn about the phone’s features. How to Use this Guide This guide is organized into five chapters. The beginning chapters introduce the phone and explain how to use the phon
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Polycom VVX 500 Business Media Phone User Guide Conventions Used in this Guide As you read this guide, you’ll notice that the same terms and conventions are used repeatedly. Make sure you familiarize yourself with these terms and conventions so you understand how to perform phone tasks. Tap This term refers to touching an item on the screen with your finger, and then lifting your finger. Press This action refers to depressing a key on the keypad or pressing a screen item for a second or
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Introduction Option An option is one of a series of items you can select for a phone setting, such as Enabled and Disabled. Held call This term describes any call (including a conference call) that is on hold. Held calls don’t have audio associated with them. Active call This term refers to a call (including a conference call) you’re currently in. An active call has audio associated with it. Setting The name of a field for which you can define information or choose an option. Field
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Polycom VVX 500 Business Media Phone User Guide Related Documents For additional information about the VVX 500 phone, see the following documents: User Documents: ○ Polycom VVX 500 Business Media Phone Quick User Guide—This guide is a quick reference on how to use the phone’s most basic features. It also briefly describes how to navigate the phone and enter information. Setup and maintenance documents: ○ Polycom VVX 500 Business Media Phone Quick Start Guide—This guide describes the co
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Chapter 1: Getting Started Before you use your phone, you may wish to take a few moments to become familiar with its features and user interface. In this chapter, you learn about your phone’s components, the screen layout, and how to use the touchscreen. You’ll also learn how to clean the touchscreen and configure your phone remotely using the Polycom Web Configuration Utility. Note: Accessing Features and Options Before you read this guide, keep in mind that certain phone features are
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Polycom VVX 500 Business Media Phone User Guide Feature Description Security slot The connector on the left side of your phone that enables you to attach a laptop cable lock to your phone so you can secure it to a desktop. For more information on locking your phone to the desktop, see Security Slots on Polycom Phones (Technical Bulletin 64654). Message Waiting Indicator Flashes red to indicate new messages. Home key Press from any screen to display Home view. From Home view, press to d
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Chapter 1: Getting Started Troubleshooting: Why Can’t I Access a Certain View? The views you can access depend on the number of calls your phone has, and if your phone has an active call. If your phone is idle, you can access Home and Lines view. If your phone has one call only—and it’s active—you can access Home, Lines, and Active Call view. If your phone has multiple calls, or one held call, you can access Home, Lines, and Calls view. Home View You can display Home view (shown next)
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Polycom VVX 500 Business Media Phone User Guide If you press and hold the page indicator, , (shown above), Home view expands to display additional icons (shown next). To hide the additional icons, press and hold . Additional icons include: Settings—Tap Settings to access features and settings to customize your phone. Applications—Tap Applications to access a menu of custom applications. See your administrator for information about any specific applications listed in this menu. Calend
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Chapter 1: Getting Started Lines View Lines view (shown next) is your phone’s default display. Lines view displays all your phone lines, your favorites, and soft keys. If your phone is idle, you can: Tap a phone line to access the Dialer. Swipe to switch between Lines view and the Idle Browser (if available). If your phone has calls, the phone line indicates the number of calls you have, and if they’re active or held, as shown next. If the phone line has an active call, a green bar d
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Polycom VVX 500 Business Media Phone User Guide Active Call View If you have only one call in progress—and it’s active (has audio)—you can access Active Call view (shown next). This view displays the name and number of the person you’re talking with, and the duration of the call. From Active Call view, you can manage the call: hold, end, or transfer it, or set up a conference call with the person you’re talking with and another party. Calls View You can access Calls view if your phone
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Chapter 1: Getting Started Understanding Phone Icons and Status Indicators The following icons and indicators may display on the screen to indicate phone, call, or buddy/contact status, or to indicate that a feature is enabled. You can tap certain icons to access information or features. Icon Description Icon Description Press to view more or fewer icons Registered line in Home view. Status indicators in Lines view. A Unregistered line flashing red bar indicates held calls.
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Polycom VVX 500 Business Media Phone User Guide Navigating Your Phone Interface The following table shows you how to navigate your phone’s screens, as well as select and highlight options. If you want to… Do this… Return to Home view from any Press . screen Return to the previous screen Tap Back (in the upper-left corner of the screen), as shown next. Switch phone views Press to display a different view. Swipe to switch between two views. Note: If you’re in Home view and press ,
