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T-Octopus F 200/400/600
Octophon 22
Octophon 26
Operating Instructions
Deutsche
Telekom !"§=========
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Before You Begin These operating instructions describe the Octophon 22/26 of the T-Octopus F 200/400/600 system, T-Octopus F Server. They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the following reasons: • The function has not been configured for your telephone - address any questions to Customer Support. • Your communication system does not support this function - cont
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The Control Panel of the Octophon 22/26 Speaker Keys for Display, for open telephone 2 lines with listening settings 24 chars and ring tones Handset Keypad Key field - fixed function keys: Program/Service Redial Mute or Internal Speaker Key field - freely programmable keys ABC DEF 12 3 GHI JKL MNO 456 Fixed function key: PQRS TUV WXYZ 78 9 Release 0 LEDs O.K. <> Key for Keys for confirming scrolling a function to functions Microphone for speakerphone mode 3
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Important Notes Do not operate the telephone in environments where there is a danger of explosions. Never open the telephone or a key module. If you encounter any problems, contact Sys- tem Support. Use only original accessories (Æ page 92)! Using other accessories is dangerous and will render the warranty and the CE mark null and void. Never allow the telephone to come into contact with staining or aggressive liquids such as coffee, tea, juice, or soft drinks. For information on telephone mai
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Accessing Functions Step by Step Accessing Functions ... Interactively You can select some functions while t while t while t while the t he t he t he te e e elephone is idle lephone is idle lephone is idle lephone is idle, for example: OK OK OK OK Forwarding on Use to scroll to a function and press to exe- cute it. You can select other functions dir dir dir dire e e ectly depending on t ctly depending on t ctly depending on t ctly depending on the situation he situation. he situation he situa
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Accessing Functions Functions You Can Use Basic and Enhanced Functions You can use all basic and enhanced T-Octopus F 200/400/600 functions that appear inter- actively on the screen, in the Program/Service menu, and when you press function keys. Additional Team and Executive/Secretary Functions Æ page 73f. To help working and project groups work together more efficiently, the service technician can configure a variety of team functions, depending on your preferences when working in the team. Y
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Contents Contents Accessing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 ... Interactively . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 ... Via the Program/Service Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 ... With Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 On-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 En-bloc Dialing/Correcting Station Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents Displaying and Assigning Call Charges . . . . . . . . . . . . 42 Displaying Call Charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Displaying Call Charges for Another Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Dialing with Call Charge Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 If You Cannot Reach a Destinati
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Contents Using Other Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Displaying and Deleting Messages You Have Sent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Answering Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Leaving an Advisory Messag
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Contents Using Other Team Functions . . . . . . . . . . . . . . . . . . . . . 80 Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Accepting a Call for Another Member of Your Team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Activating and Deactivating a Ringing Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Uniform Call Distribution (UCD) . . . .
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Making and Answering Calls Step by Step Making and Answering Calls The specific call signal with which your telephone rings indicates the type of call: • When you receive an internal call, your telephone rings once every four seconds (single-tone sequence). • When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence). • When you receive a call from the entrance telephone, your tele- phone rings three times in rapid succession eve
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Making and Answering Calls Step by Step or or or or Release Press the key. Notes on speakerphone mode and open listening: • Tell the other party that you are using speakerphone mode and open listening. • The speakerphone works bests at a low receiving volume. • The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx. 20 inches). Open Listening in the Room During a Call You can let other people in the room join in on the call. Let the other party k
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Making and Answering Calls Step by Step Switching to the Handset P P P Pr r r re e e econdition: Y condition: condition: condition: ou are engaged in a call in speakerphone mode with open listening. and and and and Lift the handset. Continue the call. Using Call Waiting Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can either ignore or accept the waiting call. When you accept the waiting call, you can either end the first
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Making and Answering Calls Step by Step Preventing and Allowing Call Waiting (Automatic Camp-On) If this function has been configured (ask your service technician), you can prevent or allow a second call (Æ page 14) from being signaled by automatic camp-on during an ongoing call. Program/Service Press the key. The LED lights up and and and and #490=Call wait.trm.off? Select and confirm. or or or or 490=Call wait.term.on? * or or or or or or or or Enter the code for "off" or "on". Turning
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Making and Answering Calls Step by Step Accepting a Specific Call for Your Colleague You hear another telephone ring. Program/Service Press the key. The LED lights up 59=Pickup - directed? Select and confirm. * or or or or Enter the code. A called station appears on the screen. If applicable If applicable If applicable If applicable Next? Select and confirm until you see the station you want. Accept call? Confirm. or or or or If you know the number of the telephone that is ringing, enter it dir
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Making and Answering Calls Step by Step Using Mailboxes If you have programmed the "Mailbox" key (Æ page 52), the associ- ated LED lights up when messages have arrived for you. If your tele- phone is connected to a voice mail system, the "Mailbox" key will also light up to alert you to any messages that have arrived. Accessing the Mailbox Press the illuminated "Mailbox" key. or or or or Display Messages? Confirm. Text? Select and confirm. or or or or Call Voice Mail? Follow the user prompts. Us
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Making and Answering Calls Step by Step Using the Speakerphone A colleague addresses you directly over the speaker with a speaker call. You hear a tone before the announcement. The other party’s name or station number appears on the screen. You can conduct the call with the handset or in speakerphone mode. Lift the handset and answer the call. or or or or Mute off? Press the "OK" key to confirm your selection and answer the call. or or or or Mute Press the key and answer the call. If handsfree
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Making and Answering Calls Step by Step Turning Do Not Disturb On and Off You can activate the do not disturb function if you do not want the re- ceive any calls. When do not disturb is activated, internal callers hear a busy signal and external callers are rerouted to a telephone as- signed for this purpose (system support). DND on? Select and confirm. or or or or DND off? or or or or or or or or Enter the code for "on" or "off". When you lift the handset, a special dial tone (continuous
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Making and Answering Calls Step by Step Trace Call: Identifying Anonymous Callers You can have the carrier identify malicious external callers. You can save the caller’s station number during the call or for 30 seconds af- ter the call ends. However, it is essential that you do not replace your handset during this time. Program/Service Press the key. The LED lights up. and and and and 84=Trace call? Select and confirm. * or or or or Enter the code. After you have finished tracing the call, t
