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S Sca can n t to o P PC C D Des esk kt top op P Pro rof fes essi sional onal
W Workg orkgroup roup E Edi dit tiion on v v8 8
Or Oriien ent ta at tiion on Gui Guide de
Maximizing Your Productivity with Scanning and
Your Xerox WorkCentre Pro Multifunction Device
Training Topics:
•Scanning to the Desktop •Creating PDF Files
•Scanning to the Desktop - Settings •Creating Secure PDF Files
•Introducing the PaperPort Desktop •Creating Text Searchable PDF Files
•Splitting Desktop and Viewing Page Thumbna
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Advanced Topics*: •Advanced OCR •Create Audio Documents from Paper and Digital Documents •OCR Batch Processing •Paper to Digital Forms Conversion •PDF Batch Conversion *Advanced Topics will not be covered in Nuance ’ s web-based Scan to PC Desktop End User Training Sessions unless specifically requested. Xerox Corporation –Scan to PC Desktop Professional Workgroup Edition v8 –Orientation Guide 2
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S Sca canni nning ng t to o t the he D Des esk kt top op Scanning at the Xerox WorkCentre Pro The PaperPort Image Retriever tool included with Scan to PC Desktop completely automates the scanning process so that each new scanned image is there waiting for you on your PaperPort desktop by the time you physically return to your office from scanning at the MFP. 1. Load the paper into the document feeder on the Xerox WorkCentre Pro. 2. Select “ Network Scanning ” from the control screen. 3. Select y
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S Sca canni nning ng t to o t the he D Des esk kt top op - - S Se et tt tiings ngs You can adjust the Image Retriever Settings to control how scanned images are delivered to your PC. Starting Image Retriever 1. If Image Retriever is already running on your PC, you will see the Image Retriever icon in your Systray in the lower right corner of your Windows Desktop near the clock. 2. If it is not running on your PC, go to Start > All Programs > ScanSoft PaperPort Pro 10.0 > Image Retriever. The Ima
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IInt ntroduc roduciing ng t the he P Pape aperP rPor ort t D De esk skt top op The PaperPort desktop appears with the Folders pane when you first start the program. It displays your documents, as well as the tools you can use to manage them. PaperPort offers all the tools necessary to organize, find, and use documents, images, and PDF files. Xerox Corporation –Scan to PC Desktop Professional Workgroup Edition v8 –Orientation Guide 5
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W Work orkiing ng w wiit th h D Docum ocument ents s f from rom A An ny y F Fol older der PaperPort folders are simply Windows folders that you want to use with PaperPort. PaperPort displays folders in the Folders pane on the left side of the PaperPort desktop. Initially, the Folders pane shows a set of folders designed to help you get started using PaperPort. Adding additional folders to PaperPort ’ s Folder View Your PaperPort Desktop integrates seamlessly with your existing Windows Explorer f
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S Spl pliit tt tiing ng D Des eskt ktop op and and V Viie ew wiin ng g P Page age T Thum humbnai bnaills s Split Desktop Splitting the desktop into two parts makes it easier to copy and move items and pages between different folders. 1. To split the desktop, go to Desktop > Split Desktop. A horizontal splitter will appear which is moveable. 2. Place the cursor on the splitter and drag the splitter up and down to the desired location. Page Thumbnails The Page Thumbnails pane displays the page thu
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W Work orkiing ng w wiit th h eP ePape aper r on on t the he D Des esk kt top op ePaper is represented on the PaperPort desktop as PDF files. The PaperPort desktop displays all files as visual thumbnails (MS Office, PDF, TIFF, and JPEG). Annotating scanned images and PDF files 1. To annotate a scanned image or a PDF file, double click on its thumbnail on the PaperPort Desktop to launch the file in Page View. 2. All annotation options are available to you by selecting the icons on the left vertic
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C Com ombi bini ning ng D Docum ocument ents s on on t the he D Des esk kt top op You can combine, or stack, individual PDFs or documents of different file types into multipage PDFs. Stacking and Unstacking PDF files 1. PDF file thumbnails can be copied, stacked and unstacked just as you would with physical paper documents. 2. To stack, or combine, two PDF images one on top of the other to create a new document, you can either: • Select one PDF and then drag that image with the mouse on top of t
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C Cre rea at tiing ng P PD DF F Fi Filles es Combining paper documents and digital documents typically requires several steps …printing, scanning …and lots of time. With PaperPort Professional 10, documents from all of your MS Office applications can be printed directly to the PaperPort Desktop and then automatically combined with scanned images to create a new unified digital PDF documents. Also, you can convert batches of documents into PDF files using PDF Create!. Please see the Advanced sect
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C Cre rea at tiing ng S Sec ecure ure P PD DF F Fi Fille es s In PaperPort Professional 10, you can adjust the security level of your PDF files. There are two types of passwords in the program. The open password restricts document accessibility: you can only open it by supplying the password when prompted. The permissions password allows users to define how the document may be used. If it is not specified, further use of the file is possible without any restrictions. PDF Security from the PaperP
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C Cre rea at tiing ng Te Tex xt t S Sea earc rchabl hable e P PD DF F Fi Filles es Text searchable PDF is the file format of choice for digital archiving applications. With PaperPort Professional 10 and OmniPage Pro 15 installed on your PC, converting paper to a fully text searchable PDF file is an automatic process directly from your PaperPort desktop or directly from the network. Creating Text Searchable PDF from the PaperPort Desktop 1. Select the file you want to convert with a click of the
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Mana Managi ging ng D Docum ocument ents s a at t t the he D Des esk kt top op With PaperPort Professional 10, you can organize and index all of your scanned image files and text based documents. Using PaperPort's All-in-One Search tool, finding the file that you need is as simple as knowing a word or phrase from the file for which you are searching. 1. Select the scanned image file you want to add to your PaperPort document management system. 2. Right click on the mouse and select “ Add to All-
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Li Linki nking ng t to o A Addi ddit tiional onal A Ap ppl pliica cat tiions ons Your PaperPort Desktop makes it easy for you to integrate scanned images into other applications on your workstation or the network. 1. Simply select the scanned image that you want to work with and, using the mouse, drag and drop that scanned image on to the desired application icon on the Send To Bar. 2. The desired application will automatically launch with the scanned image integrated into that application ’ s w
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R Repurpos epurposiin ng g D Docum ocument ents s - - OC OCR R Differences between Basic Text Capture and Document Conversion to MS Word: • In both Basic Text Capture and Document Conversion, the text and paragraphs in the document will be retained. • When using Basic Text Capture, all of the document ’ s formatting and layout will be lost. The formatting and layout will be retained in Document Conversion. • All embedded images will be removed when using Basic Text Capture. Embedded images will
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IInt ntroduc roduciing ng t the he Om Omni niP Pag age e D Des eskt ktop op OmniPage Toolbox Menu Bar Standard Toolbar Original Image View Text Editor View Xerox Corporation –Scan to PC Desktop Professional Workgroup Edition v8 –Orientation Guide 16
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R Repurpos epurposiin ng g D Docum ocument ents s - - OC OCR R Document Conversion to MS Word 1. Select the image file you want to convert from the PaperPort desktop with a single mouse click. 2. Click on the OmniPage Pro 15 icon on the PaperPort Send To Bar. OmniPage Pro will automatically launch and load your image file into the application. 3. Select the 1-2-3 button from the OmniPage Toolbox. 4. Select Finish Processing Existing Pages. 5. OmniPage will now perform OCR on your image file and
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Advanced Topics* *Advanced Topics will not be covered in Nuance ’ s web-based Scan to PC Desktop End User Training Sessions unless specifically requested. Xerox Corporation –Scan to PC Desktop Professional Workgroup Edition v8 –Orientation Guide 18
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R Repurpos epurposiin ng g D Docum ocument ents s – –A Adv dvanc anced ed OC OCR R Manual Zoning for Complex Documents OmniPage has additional options that allow improved recognition for complex documents. 1. Select the image file you want to convert from the PaperPort desktop with a single mouse click. 2. Click on the OmniPage Pro 15 icon on the PaperPort Send To Bar. OmniPage Pro will automatically launch and load your image file into the application. 3. Click on the 2-Automatic button in the
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R Repurpos epurposiin ng g D Docum ocument ents s – –A Adv dvanc anced ed OC OCR R Create Audio Documents from Paper and Digital Documents TM OmniPage features RealSpeak Text-To-Speech for converting documents into audio files. 1. Select the image file you want to convert from the PaperPort desktop with a single mouse click. 2. Click on the OmniPage Pro 15 icon on the PaperPort Send To Bar. OmniPage Pro will automatically launch and load your image file into the application. 3. Click on the 2-Au
