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DISA e-collaboration
Workstation Preparation
& New User Getting Started Guide
Version 1.8a Copyright IBM Corporation 2008
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Workstation Preparation & New User Getting Started Guide Table of Contents 1. QUICK START - TO CONFIGURE YOUR WORKSTATION FOR E-COLLABCENTER ................2 2. INTRODUCTION & OVERVIEW........................................................................................................4 3. WORKSTATION HARDWARE REQUIREMENTS ...........................................................................5 3.1 ADDITIONAL CLIENT REQUIREMENTS FOR AUDIO/VIDEO ..........................
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Workstation Preparation & New User Getting Started Guide 1. Quick Start - To Configure Your Workstation for E-CollabCenter NOTICE: Our Unclassified was upgraded in August 2007 to be compliant with FIPS 140-2. The upgrade requires Sun Java release 1.5.0, update 12. If you are using the SameTime Thick Client, a compatible version is now available for download on our website (version ST 7.5.1 FIPS). 1. The E-CollabCenter solution requires Sun Java JRE release 1.5.0, update 12 o
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Workstation Preparation & New User Getting Started Guide d. then click the Internet zone, then click on “Custom Level” e. go under the ActiveX controls and plugins section f. ensure the “Binary and Script behaviors” radio button is enabled g. Click OK 8. All ports necessary to access E-CollabCenter must be opened in your location’s firewall. See section 6 Network Requirements for more details 9. Two easy ways to test that you have satisfied all the requirements above is to: 1
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Workstation Preparation & New User Getting Started Guide 2. Introduction & Overview This document provides instructions to optimize a user’s local workstation, ensuring optimal readiness before logging in to E-CollabCenter. Once logged in, you will find a selection of training courses to take you from beginner to advanced proficiency in all collaborative service functions. Now that you have IBM® Lotus® Sametime® 7.5.1 FIPS, you can use your computer to communicate with your coll
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Workstation Preparation & New User Getting Started Guide 3. Workstation Hardware requirements See pages 16 & 17 in the Sametime 7.5 Critical Fix 1 (CF1) release notes on NIPRNet: http://www.elink.ibmlink.ibm.com/publications/servlet/pbi.wss?CTY=CA&FNC=SRX&PBL=G325258501# The workstation (also known as client) system requirements for operation with the e-collaboration center system are: Minimum: CPU Pentium IV 1.5 GHz (or higher) RAM 512MB (or more) Instructions
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Workstation Preparation & New User Getting Started Guide 3.1 Additional client requirements for audio/video 3.1.1 Sound card or chip - A full-duplex sound card is required to participate in interactive audio/video meetings. Sound cards and cameras that work with the Multimedia Services are listed below. CrystalWare (integrated) Montego A3D Xstream SoundBlaster Live Value ALS120 Aureal Vortex A3D SQ1500 Aureal SB Audio PCI 64V ES1887 (integrated) Montego II A3D
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Workstation Preparation & New User Getting Started Guide 3.2 Verifying the System Audio and Microphone are Enabled It is important that your local operating system has all sound devices enabled and volume levels configured properly prior to entering the E-CollabCenter portal. • Verify all sound peripherals (headsets, speakers, microphones, etc.) are securely plugged in o Verify external mute button on the headset or microphone is off Some headsets have volume and/or mute on/off c
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Workstation Preparation & New User Getting Started Guide • When the Volume Control window displays 4. Verify the following settings: • Volume levels are high • All Mute boxes are unchecked 5. When the recording playback window displays: • Adjust all volume levels to a high level • Check the Select button for Microphone o CD Player and Line In are user personal preferences for which E-CollabCenter has no requirement
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Workstation Preparation & New User Getting Started Guide 4. Client Software requirements This section describes the software requirements for the workstation that is accessing the e- collabcenter.com web site. The workstation is sometimes referred to as a client machine. Ensuring that your workstation meets these software requirements will enable it to work optimally the E- CollabCenter environment. 4.1 IWS Conflict Previously Sametime and IWS could both use JRE 1.4.2_14. How
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Workstation Preparation & New User Getting Started Guide is based on Air Force customization of the Specialized Security-Limited Functionality (SSLF) recommendations in NIST SP 800-68 and DoD customization of recommendations in Microsoft’s Security Guide for Internet Explorer 7.0. The SDC is used by the USAF as a customized version of the FDCC. There are known java issues when using E-CollabCenter on a Vista FDCC, XP FDCC and SDC 2.0.4 machine. Appendix B highlights the administr
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Workstation Preparation & New User Getting Started Guide JRE 1.5.0, Update 12 NIPRNet: http://java.sun.com/javase/downloads/index_jdk5.jsp SIPRNet: https://patches.csd.disa.smil.mil/metadata.jsp?ID=76827 JRE 1.6.0, Update 3 (Latest version as of 20 February, 2008) NIPRNet: http://www.java.com/en/download/ SIPRNet: https://patches.csd.disa.smil.mil/metadata.jsp?ID=77506 Page 11 of 51
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Workstation Preparation & New User Getting Started Guide 4.5.1 Enable TLS 1.0 in Java JRE 1.5.0 and later TLS 1.0 must be enabled in the Sun Java Control Panel. There are two ways to do this: 1) Via Java tea-cup icon To do this, right-click on the Java icon (Tea cup) and select “Open Control Panel.” Click on the Advanced Tab. Check the “Use TLS 1.0” box and hit apply. By default, Sun Java JRE 1.5.0 does not have TLS 1.0 enabled so these steps are necessary before using Sam
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Workstation Preparation & New User Getting Started Guide 2) Via Control Panel 1. Click on Start 2. Highlight Settings 3. Click on Control Panel 4. Double click on Java 5. Select the Advanced tab 6. Click the “+” sign at left of Security to expand o Once expanded the “+” changes to “-“ 7. Select/Check Use TLS 1.0 (See screenshot above) 8. Click the Apply button 9. Click the OK button 4.6 Supported Browsers and Required Browser Settings In all desktop configurations the br
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Workstation Preparation & New User Getting Started Guide Internet Explorer 4.6.1.1 Cookies You must have enabled cookies for either the www.e-collabcenter.com (NIPRNet) or the www.e- collabcenter.nces.dod.smil.mil (SIPRNet) or if you are using an enclave have cookies enabled for the URL to that enclave site. The following Microsoft article (found on NIPRNet) describes cookies and how to configure them in Internet Explorer http://support.microsoft.com/kb/283185. The default IE pri
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Workstation Preparation & New User Getting Started Guide 4.6.1.2 Sun Java To verify if the Internet Explorer browser is configured to use Sun Java: Usually IE (Internet Explorer) uses Microsoft’s Virtual Machine by default. To change this, from an IE browser, click on Tools>Internet Options Click on the ‘Advanced’ tab and verify that the Java (Sun) is checked. Make sure that all the options under ‘Microsoft VM’ are unchecked. If the SUN Java option is not checked, it means that
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Workstation Preparation & New User Getting Started Guide 4.6.1.3 TLS 1.0 Now verify that Internet Explorer has TLS 1.0 Enabled (a government requirement to satisfy FIPS 140-2 encryption) • Launch Internet Explorer • click on Tools>Internet Options • Click on the ‘Advanced’ tab and verify that TLS 1.0 is checked (by default IE 6 does not have TLS 1.0 enabled, while IE 7 does) • If TLS 1.0 is not checked, check it and then restart IE 4.6.1.4 Binary and Script Behavior E-Collab
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Workstation Preparation & New User Getting Started Guide The default IE settings have “Binary and Script Behavior” enabled, here are instructions on how to enable it. In the Internet Explorer browser under the ActiveX Security controls and plug-ins area, the “Binary and Script Behaviors” must be enabled for both meeting rooms and alerts in chat rooms to function. To accomplish this within Internet Explorer (see the screenshots below): 1. Launch Internet Explorer, then select 2.
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Workstation Preparation & New User Getting Started Guide 4.6.2 Firefox 4.6.2.1 Sun Java To verify if the Firefox browser is configured to use Sun Java do the following: 1. Launch Firefox , then select… 2. Tools …. Options... 3. Then make sure “Enable Java” is checked. If not checked, check it and click OK 4. Close down and restart Firefox. The default for Firefox is to have Java Enabled 4.6.2.2 TLS 1.0 Now verify that Firefox has TLS 1.0 Enabled (Firefox enables this
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