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User Manual for
Philips Dictation Recorder for BlackBerry®
Version 1.6.0.0 from 11/18/2009
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Table of Content 1 Introduction 3 1.1 Record and Edit Dictations via BlackBerry® 3 1.2 Receiving Confirmation Mail via BlackBerry® 3 1.3 Applications 3 1.4 Special Features 3 1.5 Data Transfer 3 2 Initial Installation (Single User Installation) 4 2.1 System Requirements 4 2.1.1 Supported Models 4 2.1.2 Firmware Version 5 2.1.3 APN-Settings 6 2.2 Software Installation 7 2.2.1 Installation via Download-Link 7 2.2.2 Installation via BlackBerry® Desktop Manager 9 2.2.3
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1 Introduction 1.1 Record and Edit Dictations via BlackBerry® Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a full-fledged digital dictation device. Dictations are recorded and played by using the key-control. Furthermore, the system contains digital comfort features - such as the inserting of dictation passages into an existing dictation. Record your dictations on the plane as well. The dictation device function is also available without any ra
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2 Initial Installation (Single User Installation) With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same comfortable specific features that the most current dictation devices offer. The installation and operation of the software is very simple and self-explanatory: • Install the software wireles
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2 2.1.2 Firmware Versio on A As with almost t all products nowadays, the fiirmware of you ur device should d always be up- -to-date. With the current firm mware v version, your BlackBerry® deale er provides you with additional features and co orrects known e errors. Therefore e, if you have tr roubles w with the operation of the Philip ps Recorder you u should always first download t the latest BlackB Berry® Desktop p Software and u update y your device this way: Please check the firmw
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2 2.1.3 APN N-Settings By default, your r APN should be e configured correctly already s so that you have e access to the Internet. Howe ever, if so far yo ou only used your Black kBerry® as a pho one or changed y your provider you might have to configure the APN manually b before you will b be able t to send dictations with the Philiips Recorder: Press the menu button an nd select Optio ons. Advance ed Options TCP/IP Please ent ter t
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2.2 Sof ftware In nstallation Y You have the op ption to install the Philips Speec chExec Dication Recorder for BlackBerry® in tw wo ways. 2 2.2.1 Insta allation via D Download-Link T The installation via Download-L Links works alw ways great if you u have the curre ent BlackBerry® ® firmware. This s way you are a able to d download the so oftware wireless s with the help o of the BlackBerr ry® Internet Bro owser: Installatio on Procedure: • Star rt the Browser o of your BlackBer
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T The links for the e installation of t the most curren nt Philips Speech hExec Dictation Recorder for BlackBerry® Soft tware are: http://www.spee echshop.net/web binst/classic/spee echexec.jad (BB OS < 4.7) http://www.spee echshop.net/web binst/storm/spee echexec.jad (BB OS >= 4.7) Please note that t you need to u use the second installation link ffor BlackBerry® ® Storm and all models with firm mware larger or r equal t to 4.7 otherwise e the sensitive to ouch screen is n not sup
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2.2.2 Installation via BlackBerry® Desktop Manager Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link: http://www.speechshop.net/webinst/speechexec.zip Unpack the bundle, connect the BlackBerry® to your PC, start the BlackBerry® Desktop Software, and select Application Loader. First select
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2 2.2.3 Edit Application Permissions s It might be that t after the insta allation you nee ed to edit the A Application Pe ermissions usin ng the Desktop p Manager in order to record dictation ns with the Philip ps Recorder: Press the menu button, select Options. Advance ed Options Applicat tions Now sele ect Philips Rec corder with the e trackball. Do not push the trackball becau use the applicatiion should only y be highlighted.
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Press the menu button ag gain and select E Edit Permissio ons. Edit the Application Permissions as shown on the following screenshots.
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2.3 Init tial Start t – The Setup A Assistant t T The Setup Assis stant helps you t to configure the Philips SpeechE Exec Dictation R Recorder for Blac ckBerry® in just t a few steps: Start the Philips Recorde er with the micr rophone symboll (after installation to be found in n the folder Dow wnloads). At the fir rst start or an u update installatio on the Setup As ssistant opens aut tomatically and asks you a few w questions abo out the configurat tion. Read the text c
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On this page please choo ose the operating g mode for the Philips Recorder for BlackBerry® ®. In the so called Offline Notetaker M Mode, you can r record and save dictations with your device as well as transfer r them via MicroS SD Memory Car rd or USB to yo our PC. However,, you are not able to transmit dictations. In the D Dictation Transmission Mode you use the Philips Service fo or transmitting d dictations, i.e., y your dictations w will be transferre ed to a server v via HTTPS,
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Here you u indicate to w what email add dress your dict tations should be sent, for ex xample, your s secretary. If yo ou use transcript tion software su uch as Philips Sp peechExec Transcribe, dictations s can be impor rted automatica ally from Outlo ook or Lotus Notes into the dict tation software. Author m messages will be sent to the auth hor´s email addr ress as soon as a dictation w was successfully transmitted t to the secretary.. Please add d the author´s e email address here
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Upcoming Questions ar re: • Au uthor´s Initials – Usually your W Windows Login N Name • Co ompany Name • First Name • Las st Name • Co ountry • Sta ate Done! Y Your system is now configura ated and can be e used immedia ately.
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2.4 Op pen Setu up Assist tant Y You can open t the assistant anytime again to make changes b by pressing the BlackBerry® m menu button on n the Philips Rec corder interface and there select Settiings (System). In the Philips Recorder c control panel yo ou can now pre ess the menu but tton of the assist tant (setup) again to make the d desired changes.
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2.5 My y Initial D Dictation n If everything was configured pro operly, you can t try to record yo our first dictation n: Start th he Philips Record der. After th he initial installa ation the Start-Ic con can usually be foun nd in the folder Downloads. Highligh ht the record bu utton (dot) with h the trackball. By pressing the recor rd button you s start and stop your dictation. Alterna atively, you can a also use the spac ce bar. Onc
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Select YYes if you like to o send the dictattion right away or No iff you like to send d it at a later tim me. The dicctation will now be sent. Done! Your secretaryy will receive the dictation shortly. If an errror should occu ur, copy the me essage to ease the sea arch for solution ns. Please alwayys provide that error m message when yo ou contact support as well.
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3 Philip ps Rec corder Eleme ents A After you have ffinished the conffiguration of Phiilips Recorder, r return to the use er interface. Dictation Me eter Status Ba ar Bu utton Bar Meta D Data 3.1 Sta atus Bar Here you receiv ve information o on your current dictation mode: Paused/Stoppe ed, Recording, Playing, Fast Forw ward/Rewind, Ins sert as w well as informat tion on your pos sition in the dict tation and the diictation length. T The status bar appears red w when you are
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3.4 Phiilips Rec corder M Menu T To enter the Ph hilips Recorder m menu, press the BlackBerry® icon. Navigate throug gh the menu via trackball: EOL To s start a new dict tation, as well as s to save a com mpleted one, you u have to use EOL (End of Let tter). If you choose this opt tion, Philips Rec corder will ask ffor further dicta ation information, which you may add optio onally. This dicta ation informatio on simplifies the classification of your dictations,, for you as welll a
