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GFI FAXmaker for Exchange/SMTP 12
Manual
By GFI Software
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http://www.gfi.com E-mail: info@gfi.com Information in this document is subject to change without notice. Companies, names, and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of GFI Software. GFI FAXmaker is copyright of GFI SOFTWARE Ltd. © 1995-2007 GFI Soft
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Contents GFI FAXmaker - an overview 1 Introduction to GFI FAXmaker .......................................................................................1 How to deploy GFI FAXmaker for Exchange/SMTP 12.................................................1 How GFI FAXmaker works with Exchange 2000/2003.....................................1 How GFI FAXmaker works with Exchange 5.5.................................................3 How GFI FAXmaker works with Lotus Notes/Domino................
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Configuring Fax lines 55 Configuring a fax line ...................................................................................................55 Setting up fax lines for an ISDN card...........................................................................56 Finding out the exact MSN numbers ..............................................................58 Setting up fax lines for a Brooktrout fax card...............................................................58 Setting up fax li
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The GFI FAXmaker monitor.......................................................................................121 Installing the FAXmaker monitor remotely.................................................................123 Configuring the GFI FAXmaker server remotely .......................................................123 Switching to another fax server to monitor ................................................................123 Remote monitoring permissions .........................
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Step 1: Create a mailbox database on the Domino server...........................177 Step 2: Configure the Person for the FAXmaker Domino database .......................................................................................................177 Step 3: Give the FAXmaker Person permission on the FAXmaker database .....................................................................................178 Step 4: Remove default $POP3 View................................................
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GFI FAXmaker ReportPack - Scheduling reports 213 Introduction ................................................................................................................213 Scheduling a report....................................................................................................213 Viewing the list of scheduled reports .........................................................................219 Viewing the scheduled reports activity........................................
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GFI FAXmaker - an overview Introduction to GFI FAXmaker GFI FAXmaker is a fax server that allows you to send and receive faxes via your email infrastructure. Its email integration is unparalleled, resulting in minimal administration overhead and user training. GFI FAXmaker for Exchange/SMTP integrates with Microsoft Exchange Server 2000/2003/5.5, Lotus Notes and with most popular SMTP/POP3 Mail servers. GFI FAXmaker consists of: • A FAX Server service which handles the sending and rece
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Figure 1 - GFI FAXmaker installed on the Exchange 2000/2003 server If you install GFI FAXmaker on the Exchange Server machine, GFI FAXmaker will install a standard Exchange SMTP connector and a sink (a program that captures particular messages at mail server level). No further configuration will be needed. The connector will forward all fax messages to GFI FAXmaker via the sink. Figure 2 - GFI FAXmaker installed on a separate server If want to install GFI FAXmaker on a separate mach
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Then it will mail back a delivery report to the user. The same principle is applied to SMS messages. Installing GFI FAXmaker on a separate machine leaves Microsoft Exchange Server completely standard – no changes to active directory are made and no custom software will be running on your Exchange server. How it works from the client All faxes sent by users from the FAXmaker Fax Message form or the New Message form of Microsoft Outlook are sent via Microsoft Outlook using the MAPI for
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How it works from the client All faxes sent by users from the FAXmaker Fax Message form are sent via Microsoft Outlook using the SMTP format number@faxmaker.com. If the user wants to send a fax using the New Message form of Microsoft Outlook, the user has to address the email to number@faxmaker.com. Exchange 5.5 is then configured to forward mails sent to the faxmaker.com domain to the GFI FAXmaker fax server via SMTP. How GFI FAXmaker works with Lotus Notes/Domino If you have Lotus
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Figure 5 - GFI FAXmaker installed on a separate machine If using Active Directory, you must ensure that the e-mail address of each GFI FAXmaker user has been entered in Active Directory. If you don’t use Active Directory you have to configure the name and email address of the GFI FAXmaker users. How it works from the client All faxes sent by users from the FAXmaker Fax Message form are sent via the e-mail client to the dedicated fax mailbox. If the user wants to send a fax using the
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How GFI FAXmaker works with multiple mail servers Figure 6 - GFI FAXmaker with multiple mail servers If you have a large network with multiple mail servers independent of what mail server they are running, you can configure your mail servers to forward faxes from all mail servers via SMTP (using the same methods as described above for each type of mail server). This allows you to provide fax services to users on several mail servers with a single GFI FAXmaker server. How GFI FAXmake
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The GFI FAXmaker fax server receives the faxes via SMTP and using a sink captures the fax and converts it to fax format and faxes it out. The same principle is applied to SMS messages. Delivery reports and inbound faxes will be forwarded to the user’s email address at the ISP mail server. Because of the small size of faxes files and relatively small amount of email traffic created by GFI FAXmaker, this will not pose a significant overhead on your internet link. How it works from the cli
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Screenshot 2 - For each fax or sms, a transmission report is sent to the user How users view received faxes All received faxes are forwarded to the user via e-mail. The e-mail will contain a fax report and the fax file included with the e-mail as an attachment. Screenshot 3 - Faxes are received in the inbox The faxes can be attached in several formats, of which the FAXmaker fax format or the adobe PDF format are the recommended options. If using the FAXmaker fax format, the fax vie
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Screenshot 4 - Viewing a fax in the Adobe PDF reader GFI FAXmaker for Exchange/SMTP Manual GFI FAXmaker - an overview • 9
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Installing the fax devices Which fax devices to use with GFI FAXmaker? Although GFI FAXmaker can use many fax devices, including modems, we strongly recommend investing in a professional fax server device such as a Brooktrout TR 114, TR 1034 or Trufax fax board, an EICON DIVA PRO/SERVER ISDN fax card or an AVM B1 ISDN fax card. These devices are far superior to a modem or multi-port modem in terms of reliability and transmission speed. Modems can be unreliable, requiring regular reset
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Screenshot 5 - Diva Server Configuration Wizard: - Configuring CAPI to answer all calls. Installing the Eicon Diva Server software on the server will launch the Diva Server Configuration Wizard. First choose the ISDN switch type that is used by your country and then configure CAPI to ‘Accept all incoming calls’. Screenshot 6 - Diva Server Line Check: Test the ISDN service using this utility from the start menu. After running the Eicon Diva Server Configuration wizard you should res
