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INTUITY AUDIX 4 User's Guide
DEFINITY/SYSTEM 75/SYSTEM 85
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© 1999 Lucent Technologies nformation contained in the arty, for example, company's behalf. Note that there may be a risk of toll fraud associated with your telecommunications system, and if toll fraud occurs, it c services. reading all installation, instruction, and system administration documents provided with this product in order that risk. Lucent Technologies does not warrant that this product is immune from or will prevent - carrier telecommunication services or faciliti
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With the INTUITY™ AUDIX® messaging system, you have the following capabilities using your telephone: Voice Mail them to the mailboxes of other users without actually messages directly to your mailbox. When convenient, may then leave messages in your "mailbox." Later, number instead of to a fax machine. In addition, you Attach a fax to a voice mail message in a single call Forward received faxes m ailing lists, and/or external numbers. AUDIX lets you receive email, te
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- interface to AUDIX that runs on your P.C. With it, you • review all message types, including voice, fax, • an attached file • • • Your mailbox stores incoming and outgoing voice, fax, text messages, email, or multimedia messages and Your Voice Mailbox To call the first time, pick - # . # . 4 Your default password, followed by 3. Your extension, followed by 2. access number. Your system 1. up your phone and enter: headers. Your mailbox stores messages by
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NOTE: When you call your mailbox and login, you reach the Main Menu. The Main Menu is also referred to as the Activity Menu. 1 2 3 4 5 Set up mailing lists, personal directory, fax printing, preferred medium, 6 Outcalling are delivered to your mailbox. 7 After you log in, • For at any time, press * H ( * 4 ) to get a list of your • * R ( * 7 ). + Tips Usually, you can dial through a voice prompt to enter a command without waiting for the pro
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* 4 (or * H ) * 7 (or * R ) * 9 (or * W ) Wait * * 6 (or * * N ) * * 9 (or * * X ) Exit system Transfer call to operator * 3 (or * D ) * * 8 (or * * U ) * * 4 (or * * H ) * 8 (or * T ) * * 7 (or * * R ) 9 8 4 Increase volume 7 Decrease volume 6 5 * 2 (or * A ) * 5 (or * L ) after you login the first time. 5 4 from the Main Menu. # . - # . 6 enter the new password again, followed by Re 3. Enter the new password (up to 15 digits),
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SECURITY ALERT: • • The same digit s (for example 0000) • Digits matching your name or initials (for example, 5646 for John) • The current year (for example, 1996) • • A reverse extension (for example, extension • Numbers that identify you, such as your social security number, employee ID, room • - dial key Personal Change options password admin. Enter Enter Log into New password New password mailbox ting for your mailbox. Callers hear your voice and feel comforta
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Playback Personal Record options name Stop Record Log into Approve name mailbox Initial login Re-record to mailbox 4namerec LJK 032696 etings, each for a specific situation. You can manually 3 1 from the Main Menu. Speak your greeting at the tone. You may need to enter a greeting (Optional): Press one of the following: 1 Play back. * 3 ( * D ) # to approve. Do one of the following: • Follow the prompts to activate the greeting. • # to leave the greeting in
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Stop/ continue recording Personal greeting Delete administration If greeting not Listen to recorded Record Playback greeting greeting Record Greeting greeting number Approve Review Not status active Scan greetings Active If Play Activate greeting previously recorded Activate recorded greeting Re-record greetings Delete Approve 4pgchrec LJK 032696 Recording a Special Greeting for Voice/Fax Messages greeting can briefly tell callers a fax to your mailbox number. Example: . To send me a
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NOTE: A personal fax extension does not accept voice messages. To leave a voice - fax message, callers must call your normal extension. • * -- voice, fax, text, and/ or binary file * * • • Email messages. See "How the System Interprets Text/Email". • • • A cover page is inclu 2 from the Main Menu. Listen to the header of the first message. If the system or your mailbox In this case, contact the sender to find out what you failed to receive. following: 0
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6 5 (Optional): 1 , and one of the following: 0 Call the sender. In this case, you exit your mailbox. 1 Reply to the sender by voice mail. 2 3 4 0 - Fax Message". (If you're # to approve, if necessary. c. # # . See "Enhanced Delivery Options". NOTE: Fax Text File * D ( * 3 ) * * U ( * * 8 ) # * * H ( * * 4 ) * # 11 Skip to the next message category. message. Hold the message in the current category and skip to the next Save and
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+ Tips Your mailbox keeps incoming messages until you delete them or until the system deletes them automatically. Because space is limited, it is this case, you must manually transfer the call to your mailbox. To transfer the call to your mailbox, do the follo X ): Option One ____ 12 on your telephone. TRANSFER Press 1. wing (marked with an You may answer your phone and hear fax tones. Fax tones indicate someone's trying to send you a fax. In ling a Call When You
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Enter the Transfer into Mailbox code. This action sends the fax call to your mailbox. Option Two ____ e Transfer into Mailbox code. This action sends the fax call to your mailbox. To print a fax, email, or text message: 2 from the Main Menu. * 1 to print the fax, email, and/or text portions of the message. Select one of the following options: Print to your default fax # . Important. You must already have selected machine. t fax printer. * 6 . Print to the fax
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An external local 3 5 ( F L for f ax l ocal) 8 digits (for example, 9 A long - 3 5 5 ( F L D for f ax l 10 digits (for example, 9 call d Printing All New Faxes at Once Downloading a Fax or Email to a Modem - Equipped Computer Downloading faxes or email to a modem - equipped PC or laptop is similar to printing from a fax machine with To download a fax or email to a PC or laptop: Set up your modem and fax - Connect the fax modem to the computer with a serial cable (if you're us
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• e fax (forwarding requires that you attach a voice comment). Sending a Voice or Voice - NOTE: g It" later in this book. 1 from the Main Menu. (Optional): To edit, press one of the following: 1 1 Play back. * D (or * 3 ) # • # . If the user is in a different location, you may need to also add a prefix. • # . • # . ystem automatically • To send to a mailing list: * L # . # . c. # . # (Optional): To attach a fax, press 5 . # # See "Enhanced Deli
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START on the fax machine. NOTE: The button on your fax machine may be labeled something START . CONNECT . Pause Private Log into Continue mailbox Playback Priority Record message Approve Speak Approve addresses Schedule message Address delivery message Delete Fax only (no voice) File a copy Attach a fax Approve If attaching a fax, press START on fax machine and hang up 4el-rsof LJK 032696 Sending a Fax - To send a fax - only message from a telephone that is attached to a fax mach
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NOTE: The button on your fax machine may be labeled something other than START . , TRANSMIT , and CONNECT . Sending a Voice - ge by Forwarding a Fax From any fax machine, send a fax to your own mailbox. Log into your mailbox. 2 1 2 to forward the fax with your voice comment attached. (Optional): To edit, press one of the following: 1 Play back. * D ( * 3 ) # to approve the voice message. - # # # e "Enhanced Delivery Options" later You may also attach a
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(Optional): To attach a fax, press 5 . # # to send. See "Enhanced Delivery Options" later If attaching a fax, do the following: Load the document into the fax machine. START on the fax machine. NOTE: The button on your fax machine may be labeled something other than START . , TRANSMIT , and CONNECT . Wh Select any of the following: 0 Review delivery options 1 1 NOTE: The person receiving a private message can't forward it. NOTE: The system cannot deliver a priva
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If attaching a Log into Approve fax, press mailbox START on fax machine Options and hang up Create a message Private Priority Address Enter Deliver at the next occurrence message Schedule Enter A.M. delivery Hour Minutes : Delete Enter Enter Month Day File a copy Approve P.M. Attach a fax 4delschd CJL 032796 several the following: (Optional): 1 to skip through the greeting (if you won't be missing information in the greeting). voice message at the tone. Leave a detailed message (
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START on the fax machine. Before or after leaving a message, you can: • * T ( * 8 ). c. # . NOTE: automatically delivers your message to the person you are calling. To prevent delivery of your message, you must delete it with * D ( * 3 ). Mailbox answers If attaching a subscriber's fax, press phone START on fax machine and hang up Hang up Private Transfer Enter Approve Approve Extension Priority Speak message Stop/ Escape to continue attendant recording Attach a fax Review Del
