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User’s Guide
Security
• Security Functions
• Enhanced Security Mode
• Protect and Delete Data After Use
• User Authentication in Enhanced Security Mode
• HDD Store Function in Enhanced Security Mode
• Administrator Security Functions
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bizhub PRO 920 Security User’s Guide The Control Software version is as follows. (This software consists of Image control program and Controller control pro- gram.) Image control program (Image Control l1) version: 10-0000 or later Controller control program (IP Control P) version: 10-0000 or later About the Firmware version display function: The bizhub PRO 920 Control Software (Image control program / Controller control program) version mentioned above can be confirmed by using the service r
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ACKNOWLEDGEMENTS: - KONICA MINOLTA, KONICA MINOLTA Logo and the essentials of imag- ing are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. - bizhub PRO is a registered trademark or trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc. EXEMPTION - No part of this manual may be used or duplicated without permission. - Manufacturer and Sales Company will have no liability for any influences caused by using the pr
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Composition of User’s Guide This machine is provided with the following user’s guides as printed matters. *bizhub PRO 920 User’s Guide - Copier This guide describes an outline of the machine and copy operations. Please refer to this guide for safety information, turning on/off the machine, paper supply, dealing with machine trouble such as paper jam, and copy op- eration available on the machine. * bizhub PRO 920 User’s Guide - POD Administrator’s Reference This guide provides you with detail
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Contents 1 Security Functions ............................................................1 2 Enhanced Security Mode .................................................3 2.1 Description of Enhanced Security mode ............................................3 2.2 Data protected by Enhanced Security mode .....................................4 2.3 Display when Enhanced Security mode is ON ...................................5 3 Protect and Delete Data After Use ..................................7 4 Use
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Security Functions 1 1 Security Functions The bizhub PRO 920 device has two security modes. Normal mode Use this mode if the machine is used by a single person and there is a low possibility of illicit access and operations. This is the default mode when shipped from the factory. To use regular mode, please see the use’s guide for each individual machine. Enhanced Security mode Use this mode if the machine is connected to a local area network, or to ex- ternal networks through a telephone lin
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Security Functions 1 Creating a secure environment For security, we recommend that supervisors and an administrator use En- hanced Security mode and establish an environment as follows. - Where to set up the device Set up the device in a place where only designated personnel can oper- ate it. - User training The administrator must provide training and information to users to main- tain the security of the device. Users should keep passwords set up by the administrator, and a password that they
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Enhanced Security Mode 2 2 Enhanced Security Mode 2.1 Description of Enhanced Security mode The following items will have enhanced security. - Protect and delete used data in memory and on the HDD There are two kinds of image data that will be saved in memory and on the HDD: AHA compressed data and uncompressed data (TIFF and PDF formats). Memory and HDD areas containing the AHA compressed data is freed up when data is deleted. However in normal mode data is not completely deleted so it coul
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Enhanced Security Mode 2 - Administrator authentication A service representative will set up an authentication data for an admin- istrator. The administrator must input a password to gain authorized access. Only one authentication string can be registered per machine. - Administrator Setting mode If the Administrator Setting mode has been entered by successful admin- istrator authentication, the setting change of various machine functions will be available on the machine. Be sure to exit the A
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Enhanced Security Mode 2 2.3 Display when Enhanced Security mode is ON The Administrator can turn Enhanced Security mode ON/OFF. ! Detail To turn Enhanced Security mode ON/OFF, see Security Administrator Operation on page 44. When Enhanced Security mode is ON, the enhanced security icon [ ] will appear on the Copy/Box/Scanner Basic Screens. Copy Basic Screen Box Basic Screen bizhub PRO 920 5
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Enhanced Security Mode 2 Scanner Basic Screen Check the Enhanced Security icon on each Basic Screen to see if Enhanced Security mode is ON or OFF. 6 bizhub PRO 920
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Protect and Delete Data After Use 3 3 Protect and Delete Data After Use Data from each mode (copy / scan / printer) will be temporarily saved in memory or on the HDD, and it will be deleted unless it is moved to a Box. Data is compressed using a special method, so it cannot be decompressed externally. When deleting compressed data, a part of it will be destroyed or overwritten to prevent decompression. - Data saved temporarily in memory will be overwritten by unavailable data (NA) when the j
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2 User Authentication in Enhanced Security Mode 4 4 User Authentication in Enhanced Secu- rity Mode 4.1 Description of user authentication In Enhanced Security mode, setting up password conditions will be tougher to improve security. The administrator should set up a user name and pass- word required for user authentication, as this is an administrator operation. User Name: 1 to 64 alphanumerical characters Password: 8 to 64 alphanumerical characters (case sensitive) If a wrong password is ente
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User Authentication in Enhanced Security Mode 4 ! Detail When a user accesses a Box for which a password has been set in the HDD, all authentication operations with password will be saved in an au- dit log. ! Detail Initially, the user authentication is not available on the machine. To acti- vate this function, the distribution number for each section should be changed. For details, see the User's guide of POD Administrator's Refer- ence. 4.2 To register a new user Follow the procedure below
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User Authentication in Enhanced Security Mode 4 2 Touch [6 Administrator Setting]. The Input Administrator Password Screen will be displayed. 3 Enter the password. Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. 4 Touch [3 User Authentication/Account Track]. The User Authentication/Account Track Screen will be displayed. 10 bizhub PRO 920
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User Authentication in Enhanced Security Mode 4 5 Touch [3 User Authentication Setting]. The User Authentication Setting Screen will be displayed. 6 Touch [New Register]. The New User Registration Screen will be displayed. bizhub PRO 920 11
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User Authentication in Enhanced Security Mode 4 7 Touch [User Number], [User Name], [Password], or [Account Name] to display each subsequent screen, then make the desired setting. – To enter the User Number, touch [User Number] on the New User Registration Screen. Use the screen keypad on the popup menu to enter the desired user number. Touch [OK] to return to the New User Registration Screen. 12 bizhub PRO 920
