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hp officejet 4200 series
all-in-one
user guide
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hp officejet 4200 series all-in-one
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© 2004 Copyright Hewlett-Packard Always follow basic safety precautions notice Development Company, LP when using this product to reduce risk The only warranties for HP products of injury from fire or electric shock. The information herein is subject to and services are set forth in the change without notice. Warning! Potential express warranty statements Reproduction, adaptation or accompanying such products and shock hazard translation without prior written services. Nothing herein sho
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contents 1 hp officejet overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 the hp officejet at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 front panel overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 menu overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 use the hp director software to do more with your hp officejet . . . . . . . . 8 open the hp director for Windo
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contents 4 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 5 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 enable fax co
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contents set tone or pulse dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adjust the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adjust the phone line monitor volume . . . . . . . . . . . . . . . . . . . . . 62 forward faxes to another number . . . . . . . . . . . . . . . . . . . . . . . . 62 edit or cancel fax forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 change the answer ring pattern (distinctive ringing) . .
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contents set the language and country/region. . . . . . . . . . . . . . . . . . . . . . . . .91 self-maintenance sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92 9 hp officejet 4200 series support . . . . . . . . . . . . . . . . . . . . . . . . .93 get support and other information from the Internet . . . . . . . . . . . . . . .93 hp customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93 call in North America during warranty . . . .
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contents hp officejet 4210 series (with no handset). . . . . . . . . . . . . . . . . . 129 hp officejet 4250 series (with handset) . . . . . . . . . . . . . . . . . . . . 129 case F: shared voice/fax line with answering machine . . . . . . . . . . . 130 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . 130 case G: shared voice/fax line with PC modem and answering machine131 how your hp officejet will answer fax calls . . . . . . . . . . . . . . . . . 132 case H: share
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contents vi hp officejet 4200 series
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get help This User Guide contains information on using your HP Officejet and provides additional troubleshooting assistance for the installation process. The User Guide also contains information on how to order supplies and accessories, technical specifications, support, and warranty information. The table below lists additional sources of information for your HP Officejet. help description Setup Poster The Setup Poster provides instructions for setting up and configuring your HP Officejet.
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help description Dialog-box help For Windows: Use one of the following ways to find information on a (Windows only) specific feature: • Right-click on the feature. • Select the feature and press F1. • Select the ? in the upper-right corner, then click on the feature. 2 hp officejet 4200 series
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hp officejet overview hp officejet overview 1 Your HP Officejet is ready to use whenever you are, as many features and functions of your HP Officejet can be used without turning on your computer. Tasks such as sending a fax or making a copy of a document or photo can be accomplished quickly and easily from the front panel of your HP Officejet. Tip: You can do more with your HP Officejet by using the HP Director that was installed on your computer during the initial setup. The HP Director
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chapter 1 the hp officejet at a glance 1 3 2 hp officejet 4210 series 4 5 10 9 8 7 6 1 3 2 hp officejet 4250 series 11 4 5 10 9 8 7 6 feature purpose 1 Automatic document feeder tray 2 Automatic document feeder 3 Document guides 4Front panel 5 Print-carriage access door 6Paper tray 7 Paper tray extender 8Paper guides 9 Document catcher 10 Document catcher extender 11 Handset (handset model only) 4 hp officejet 4200 series hp officejet overview
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hp officejet overview hp officejet overview 12 13 14 15 16 18 17 feature purpose 12 Power connector 13 1-LINE port 14 2-EXT port 15 USB port 16 Handset port (HP Officejet 4250 Series only) 17 Rear cleanout door 18 Rear cleanout door access tab front panel overview 8 9 10 1 2 3 4 5 6 7 11 12 13 21 20 17 15 19 14 18 16 user guide 5
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chapter 1 feature purpose 1 Answer Mode: Switch between four answer settings, Fax (Fax) mode, Telephone (Tel) mode, Fax and Telephone (FaxTel) mode (only available on the HP Officejet 4250 Series), and Answering Machine (AnswerMachine) mode. See set the answer mode on page 44 for an explanation of these settings. 2 Fax Resolution: Choose the resolution in which a fax will be sent. 3 Redial/Pause: Redial the most recently dialed fax number. Also, use to insert a pause while entering a teleph
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hp officejet overview hp officejet overview feature purpose 20 Keypad: Enter fax numbers, values, or text. 21 One-Touch Speed Dial: Dial a fax number quickly by pressing a one-touch speed dial button. The 5 one-touch speed dial buttons each hold 2 numbers and correspond to the first 10 fax numbers entered during speed dial setup. user guide 7
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chapter 1 menu overview The following provides a quick reference to top-level menus that appear on the HP Officejet front panel display. Copy Fax Number of Copies Phone Number Copy Quality Backup Fax Reception Lighter/Darker Lighter/Darker Reduce/Enlarge How to Fax Paper Type Set New Defaults Copy Paper Size Enhancements Color Intensity Set New Defaults Scan Setup HP Image Zone 1: Print Report 2: Speed Dial Setup Note: Contents of this menu 3: Basic Fax Setup vary depending on the
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hp officejet overview hp officejet overview open the hp director for Windows users 1 Do one of the following: – Double-click the HP Director icon on the desktop. – In the Windows taskbar, click Start, point to Programs or All Programs (XP), point to HP, then select HP Director. 2 In the Select Device box, click to see a list of installed HP devices. 3 Select the Officejet 4200 Series. 4 The HP Director displays only the icons that are appropriate for the selected device. Note: The HP Director
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chapter 1 feature purpose 4 Make Copies: Use this feature to display the Copy dialog box where you can select the copy quality, number of copies, color, size, and then start a copy. 5 Status: Use this feature to display the current status of your HP Officejet. 6 Select Device: Use this feature to select the device you want to use from the list of installed HP devices. 7 Settings: Use this feature to view or change various settings for your HP Officejet, such as print, scan, copy, or fax. 8
