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SOFTWARE USER’S GUIDE
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Table of contents 1 Using the machine as a printer ...........................................1-1 Using the Brother printer driver.........................................1-1 How to print your document..............................................1-2 Simultaneous printing and faxing......................................1-3 Two-sided printing (Duplex Printing)...........................1-3 Automatic Duplex Printing (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) ...1-3 Manual Duplex Printin
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Print Quality............................................................ 2-6 Duplex Printing ....................................................... 2-8 Watermark.............................................................. 2-9 Page Setting......................................................... 2-11 Device Options ..................................................... 2-12 Secure Print.............................................................. 2-12 Accessories tab .........................
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Using the scan key (For USB or Parallel interface cable users) .................................................................3-17 Scan to E-mail ..........................................................3-18 Scan to Image ..........................................................3-18 Scan to OCR.............................................................3-19 Scan to File...............................................................3-19 ® ® Using ScanSoft PaperPort 9.0SE and ® OmniPage OCR
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PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only)............................................... 4-18 Send ......................................................................... 4-18 Receive / View Received.......................................... 4-19 Address Book ........................................................... 4-20 Setup ........................................................................ 4-20 DEVICE SETTING (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN
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® 7 Using your machine with a Macintosh .............................7-1 ® ® Setting up your USB-equipped Apple Macintosh ..........7-1 ® Using the Brother printer driver with your Apple ® ® Macintosh (Mac OS 8.6 - 9.2) ....................................7-2 ® Using the Brother Printer Driver with Your Apple ® ® Macintosh (Mac OS X)...............................................7-5 Choosing page setup options .....................................7-5 Specific settings.........................
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OCR (Word Processing program) ........................ 7-35 E-mail ................................................................... 7-36 File attachments ................................................... 7-37 File........................................................................ 7-38 CUSTOM SCAN....................................................... 7-39 Customizing a user-defined button....................... 7-40 Scan to Image: ..................................................... 7
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Using the machine as a 1 printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brothe
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How to print your document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on
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Simultaneous printing and faxing Your machine can print from your computer while scanning the document into the computer, or while sending/receiving a fax in memory. (MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) Fax sending will not be stopped during PC printing. Two-sided printing (Duplex Printing) The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 2-8.) Automatic Duplex Printing (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045
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Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. ® Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. 2 We recommend 20 to 24 lb (75 to 90 g/m ) paper. Face-down output tray The machine ejects paper with printed surfaces face down into the output tray in the front of the ma
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Printing on plain paper The manual feed tray (For MFC-8440 and DCP-8040) The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: Manual 2 Send the print data to the machine. 3 Open the manual feed tray. Slide the paper guides to fit the paper size. 4 Using both hands put paper in the manual feed tray until the front edg
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The MP tray (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: MP Tray 2 Open the MP tray and lower it gently. 3 Pull out the MP tray support flap. 4 When loading paper in the MP tray, make sure it touches the back of the tray. Paper-guide Release Lever Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper ma
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Printing on thicker paper and card stock When the back output tray is pulled down, the machine has a straight paper path from the manual feed tray or the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thicker paper or card stock. The manual feed tray (For MFC-8440 and DCP-8040) 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: Manual
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6 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. 7 When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. If you allow the sheets to stack, you may cause the machine to jam or curl the paper. USING THE MACHINE AS A PRINTER 1 - 8
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The multi-purpose tray (MP tray) (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray 2 Open the back output tray, and then unfold the face-up output tray support if necessary. 3 Open the MP tray and lower it gently. 4 Pull out the MP tray support flap. 5 When putting paper in the MP tray, make sure it touches the back of the tray. Make
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When you put paper in the MP tray, please remember the following; ■ During printing, the inside tray rises to feed paper into the machine. ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. 7 Send the print data to the machine. 8 When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl. USI
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Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. ■ The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. ■ All sides should be properly folded without any wrinkles or creases. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.thick For MFC-8440 and DCP-8040: 2 Open the back output tray. 3 Open the manual feed tray. Slide the pape
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4 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in this position until the machine automatically feeds it in for a short distance, and then let go of the envelope. ■ Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam. ■ Do not put more than one envelope in the manual feed tray
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5 After the printed envelope comes out of the machine, the machine will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print. 6 Send the print data to the machine. 7 After you finish the print job, close the back output tray. For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D: 2 Open the back output tray, and then unfold the face-up output tray support if necessary. 3 Open the MP tray and lower it gently. 4 Pull out the MP tray support flap. If envelopes
