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PLEASE THINK BEFORE YOU PRINT
SMART Sync™ 2010
User’s Guide
Windows® Operating Systems
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Trademark Notice SMART Sync, SMART Board, SMART Notebook, SMART Classroom Suite, smarttech and the SMART logo are trademarks or registered trademarks of SMART Technologies ULC in the U.S. and/or other countries. Microsoft, Windows, Windows Vista, Windows Media, DirectX, Internet Explorer, Excel and PowerPoint are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.All other third-party product and company names are mentioned for ide
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Contents Getting Started 1 Starting SMART Sync 2 Connecting to Students 3 Transferring Students to Your Class 5 Working with Teacher IDs and Classes 5 Navigating the User Interface 6 Customizing the User Interface 10 Working with Thumbnails 11 Working with Groups 13 Exiting SMART Sync 15 Observing and Controlling Students 17 Observing the Class 17 Observing a Student’s Desktop 20 Controlling a Student’s Desktop 22 Writing Over a Desktop 24 Capturing an Image of a Student’s Desktop 25 Locking Stu
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i i | C O N T E N T S Clearing the Question History 51 Chatting 53 Chatting with Students 53 Saving the Chat History 55 Clearing the Chat History 55 Enabling and Disabling Student Chat 56 Sending and Receiving Files 59 Sending Files to Students 59 Receiving Files from a Student 61 Clearing Files from the File List 61 Controlling Access to Applications 63 Creating and Using Application Blocking Rules 63 Starting and Closing Applications 68 Controlling Access to the Internet 73 Blocking Internet A
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i i i | C O N T E N T S Registration 104 Index 105
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Chapter 1 Getting Started Starting SMART Sync 2 Connecting to Students 3 Transferring Students to Your Class 5 Working with Teacher IDs and Classes 5 Navigating the User Interface 6 Views 7 Main Toolbar and Menus 8 Group Tabs 8 Students List 9 Customizing the User Interface 10 Showing or Hiding Toolbars 10 Setting the Selection Method 10 Working with Thumbnails 11 Rearranging Thumbnails 11 Resizing Thumbnails 12 Changing Thumbnail Information 12 Working with Groups 13 Changing the Type of Class
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2 | C H A P T E R 1 – G E T T I N G S T A R T E D messages to students and receive replies, send files to your students, organize student collaboration and more. If you’re using SMART Sync with a SMART Board™ interactive whiteboard, you can write notes using a pen tray pen and your students will see your notes on their desktops. If you’re working at a computer, you can write notes using the tools in SMART Sync. Starting SMART Sync When you first start SMART Sync, you create a teacher ID and clas
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3 | C H A P T E R 1 – G E T T I N G S T A R T E D 4. Click Yes. SMART Sync displays the Thumbnails view and the A l l C o m p u t e r s tab. 5. Connect to students (see C o n n e c t i n g t o S t u d e n t s below), and then save the class (see W o r k i n g w i t h T e a c h e r I D s a n d C l a s s e s on page 5). To select an existing 1. Double-click the SMART Sync Teacher 2010 icon on your desktop. teacher ID The SMART Sync window and the W e l c o m e t o S M A R T S y n c dialog box appe
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4 | C H A P T E R 1 – G E T T I N G S T A R T E D You or your system administrator then selects a connection option depending on the chosen mode: Connection Option Description Visible Hidden Mode Mode Allows the student to Students must manually connect Yes No select from a list of to the correct teacher ID. available teachers T I P If teacher discovery is available, students can view the IDs of teachers currently logged on to SMART Sync Teacher in a drop-down list (see page 85). Automatically S
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5 | C H A P T E R 1 – G E T T I N G S T A R T E D Transferring Students to Your Class If you connect to students through SMART Sync Class List Server, you can transfer students connected to other teachers’ classes to your class. N OT E This feature is only available if you use SMART Sync Class List Server and if one or more other teachers currently have a class running on SMART Sync Class List Server. To transfer students to 1. Select Connection > Get Missing Students from Other Teachers. your c
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6 | C H A P T E R 1 – G E T T I N G S T A R T E D 2. Select the teacher ID you want from the list. OR Clear the current teacher ID and enter another one. 3. Select the class you want. 4. Click OK. The SMART Sync title bar changes to reflect the teacher ID and class. Students connected to the previous teacher ID receive a message asking them if they want to switch to the new teacher ID. They must click Yes to connect to the new teacher ID. To save a Select File > Save Class. non-administered clas
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7 | C H A P T E R 1 – G E T T I N G S T A R T E D Views Each view contains a subset of the features in SMART Sync: View Description Thumbnails When you start SMART Sync, you see thumbnails (miniature images) of the connected students’ desktops. These thumbnails change in real time (though slightly delayed) with every instance of student input. You can customize the appearance of the Thumbnails view by editing thumbnail names, changing thumbnail sizes and rearranging the thumbnails. In the Thumbn
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8 | C H A P T E R 1 – G E T T I N G S T A R T E D View Description File Transfer Using the File Transfer view, you can send files to your class, to a group or to selected students and receive files from them. The view is divided into S e n t F i l e s, which lists the files you’ve sent to students, and R e c e i v e d F i l e s, which lists the files you’ve received from students. In the File Transfer view, you can also: l Cancel a file transfer l Open a sent file l Open a received file l Clear
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9 | C H A P T E R 1 – G E T T I N G S T A R T E D Students List The students list appears on the right side of the interface when you’re in the Questions, Chat, File Transfer, Applications or Internet view. N OT E The Thumbnails view and the Collaboration view don’t include the students list. You can get the same information from the students’ thumbnails. The students list includes: l All the currently connected students (if you’re viewing the A l l S t u d e n t s or A l l C o m p u t e r s tab
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1 0 | C H A P T E R 1 – G E T T I N G S T A R T E D Customizing the User Interface You can customize SMART Sync’s user interface following the instructions in this section. Showing or Hiding Toolbars You can show or hide the toolbars to customize the SMART Sync interface. To show or hide the Select View > Toolbars > Main. main toolbar To show or hide the Select View > Toolbars > View. Views icons Setting the Selection Method You can change SMART Sync’s selection method to suit your preferences.
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1 1 | C H A P T E R 1 – G E T T I N G S T A R T E D To set the selection Select Options > Selection Types > Standard Selection. method to Standard To set the selection Select Options > Selection Types > Sticky Selection. method to Sticky Working with Thumbnails You can rearrange, resize and change the information of the thumbnails in the Thumbnails view. Rearranging Thumbnails By default, the student thumbnails are arranged alphabetically in the Thumbnails view. However, you can rearrange the th
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1 2 | C H A P T E R 1 – G E T T I N G S T A R T E D 3. Select View > Thumbnail Arrangement > Alphabetical Ordering. The thumbnails are rearranged in alphabetical order starting at the upper left corner. N OT E If a new student joins the class or group, that student’s thumbnail appears in alphabetical order in the thumbnail arrangement. Resizing Thumbnails There are advantages and disadvantages to increasing the size of the thumbnails. If you make them larger, it’s easier to see details, but you
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1 3 | C H A P T E R 1 – G E T T I N G S T A R T E D To change thumbnail 1. Click Thumbnails . information The Thumbnails view appears. 2. Select View > Thumbnail Name/Description. 3. Select Logon ID, Student ID or Student Name. Working with Groups If you want to interact with some students but not the entire class, you can create groups. When you create a group, SMART Sync creates a tab for the group. Depending on your viewing options, the default group tab is named A l l C o m p u t e r s or A
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1 4 | C H A P T E R 1 – G E T T I N G S T A R T E D Creating, Editing and Deleting Groups To create a group 1. Select Edit > Add Group. The N e w G r o u p dialog box appears. 2. Type a name for the group in the G r o u p n a m e box. 3. Optionally, select the Allow students to join this group on their own check box to allow students to join or leave this group. N OT E If you don’t select this check box, only you can add or remove students from the group. 4. Click OK. The group appears as a new
