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BF900 multifunctional
plain paper fax
User guide
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For your records Date of purchase: Place of purchase: Serial number (on base of unit): Purchase price: (Proof of purchase is required for warranty purposes, so please keep your receipt) Please open this page for an Ôat a glanceÕ guide to your BF900 multifunctional fax machine.
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At a glance Control panels At a glance Resolution. Lets you adjust the Journal. Displays confirmation report details Photo. Sets the ideal resolution if you are resolution for documents you are of documents which have been sent, including faxing photographs or shaded drawings. scanning, printing and copying. the session number, telephone number or ID Type Org. Lets you adjust the contrast and whether the transaction was successful or for documents you are sending. not. (Press COPY for a print ou
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At a glance Document receive tray Control panel Document feeder tray Receives the original document Place documents face after it has been scanned, faxed down, ready for scanning, or copied. faxing or copying. Adjust the paper guides to fit the width of your Optional handset socket document. Not for use in the UK. Printed document tray Receives the newly Cover release button printed document. Press to open the cover for clearing document jams and Plain paper cassette installing the drum and ton
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In this guide In this guide At a glance 1 Introduction 5 Setting up 6 Using the BF900 15 Additional features 27 Connecting to a PC for printing, scanning and faxing 43 Connecting to a switchboard 44 Optional extras 45 Maintenance 47 Help 49 Technical specification 54 Technical information 56 Index 59 Hints, tips and important information In this user guide weÕve included helpful tips, useful notes and important information shown in grey boxes. 4
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Introduction Introduction Your BF900 multifunctional, plain paper fax machine is designed for ease of use and made to the high standards set by BT. Thank you for choosing a BT product. Your Warning BF900 is Millennium compliant and you can As this is a mains powered product it is normal expect it to provide many years of quality that it will produce a certain amount of heat. service. Whilst this is entirely safe we would advise against placing this product on antique, veneered or wooden Please r
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Setting up Setting up follow these steps to get your BF900 ready to use. With the ‘L’ mark to the left and the ‘R’ mark to When setting up refer to ÔAt a glanceÕ on page 1 the right, line up the drum cartridge with the for location of sockets and buttons. slots on the inside of your BF900, as indicated by the green labels inside the machine, and slide Remove the adhesive strips securing the the whole cartridge down into place. control panel and plain paper cassette. 1 Insert the drum and tone
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Setting up Hold the toner cartridge by its handle, ensuring 2 Install the Document Receive Tray the printed instructions on the cartridge unit Insert the two tabs into place on the back of are facing you, and line up the pins at each your BF900. If using larger, legal size paper, corner with the slots on the inside of your BF900. lift the flap in the Document Receive Tray. You need this flap up for A4 paper. ( ) Push the toner cartridge down until it clicks into place. Lay the handle down flat
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Setting up 5 Plug in the telephone line cord 6 Plug in the mains power cable Connect to the right hand socket marked LINE Make sure the power switch on the side of the on the side of the machine. machine is set to O (OFF). Line cord Plug the other end of the telephone line cord Connect the mains lead to the back of the into the telephone socket. machine. Connect the 3-pin plug to the mains power. 7 Plug in the PC cables (optional) Insert the end of the printer cable and PC FAX RS232C cable in
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Setting up Open the cover and pull out the extender. 8 Plug in a telephone If you wish, you can connect a telephone to the same line as your BF900. Connect the Cover telephone cord to the line adaptor on your BF900 telephone line cord. The phone will work whether your BF900 is connected to the mains power or not. Extender Load paper into the tray. Telephone line cord 9 Load the paper cassette tray Push the cassette tray to lower it flat. Adjust the extender to fit the paper length. Close the
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Setting up 10 Switch the power ON 11 Enter your telephone number You can have your fax or phone number, printed at the very top of each fax you send. The number can be up to 20 digits long. 9 1 PAUSE\ FUNCTION ENTER REDIAL STOP • Press the FUNCTION button. Display shows The machine will beep and go into standby FUNCTION MODE 0~9,#,*,<,>. mode. The screen displays the date and time. • Press 9 (or the buttons) to display PROG USER DATA 0~9,#,*,>, ENTER. If the incorrect date and time are shown,
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Setting up 12 Enter your name 13 Setting the date and time You can have your name printed at the very You can have the date and time, printed at the top of each fax you send. The name can be up very top of each fax you send. The name can to 20 characters long. be up to 20 characters long. The time is set using the 24-hour clock. A 2 9 FUNCTION ENTER 9 3 FUNCTION ENTER STOP STOP • Press the FUNCTION button. Display shows • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,>. FUN
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Setting up 14 Setting the supplier telephone 15 Set the language Ð if required Your BF900 is set to English for use in the UK. number You can select other languages by choosing the This enables your BF900 to contact your fax appropriate country: UK; FRANCE; SPAIN; supplier automatically to tell them to supply a ITALY; AUSTRIA; GERMANY; NETHERLANDS. new toner cartridge. 9 5 9 4 FUNCTION ENTER FUNCTION ENTER PAUSE\ STOP REDIAL • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,>
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Setting up • Press the ENTER button to confirm. Display 16 Setting user mailboxes shows YOUR NAME DATA ENTRY OK to You can set mailboxes for up to 9 individual confirm and then display returns to MAILBOX users, ensuring their faxes remain private. NO=PRESS ENTER ready for you to set Each mailbox user has a password which must another mailbox. be used in order to open the mailbox and print • Press the STOP button to return to standby. out the documents. You first allocate the mailboxes 1-9 and t
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Setting up Memory Your BF900 has 1Mb of memory to store received documents and documents for sending and polling. It also stores the GDI and PC-Fax printing files. Additional memory can be purchased to a maximum of 7mb, see Optional Extras, page 45. Display messages Message Meaning *01 One Touch Dial number ECM Error Correction Mode TX Document sent RX Document received #001 Speed Dial number G3 Standard Mode SESS Session Number M90 90% of memory still available Pxx Page number Switch between
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Using the BF900 Using the BF900 Normal dialling. Sending faxes (You can dial up to 30 digits including P if you need to include a pause) To load documents for faxing. Load up to 30 pages at a time, face down, into the document feeder. The first page is automatically drawn a little way into the feeder. START • Load the document. Display shows SELECT LOC/COPY. • Set the TYPE ORG, RESOLUTION and PHOTO settings if necessary. (See page 27.) Do not try to send or copy documents which are: • Dial th
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Using the BF900 Please note If you make a mistake when dialling, press the < The telephone must be connected to the line adaptor button to move the cursor back to the digit you want socket on the BF900 line cord. to change. The selected digit flashes. Enter the new digit. Press the > button to move the cursor forward. • Replace the handset. Your document starts Alternatively, delete all the digits shown in the to go through. Display flashes MANUAL TX display by pressing the CLEAR/TONE button. an
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Using the BF900 Speed dialling To set up a batch dial You can store up to 100 numbers in the speed You can set the ONE-TOUCH buttons to send dial directory. (See page 23 on how to store faxes automatically at a pre-set time every day. speed dial numbers.) This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincide with the other person’s SPEED-DIAL FUNCTION office hours. • Load the document. • Set the TYPE ORG, RESOLUTION and PHOTO Th
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Using the BF900 To delete a batch dial To stop a document being scanned ENTER STOP • Follow the stops shown under ‘To set up a • Remove any unscanned sheets from the batch dial’ above and put in a START TIME document feeder tray. of 00:00. • Press the STOP button. • Press the ENTER button to confirm. To stop a document being sent During transmission: Delayed sending You can store a document in the memory and 1 0 set a time for it to be sent later. ENTER STOP 2 • Press the STOP button. Display sh
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Using the BF900 Sending documents without scanning into Receiving faxes the memory Setting the reception mode If your BF900 does not have enough memory If you have a telephone attached to your BF900, capacity and you are not ready to clear the you can select whether you want to answer all memory, you can bypass it to send documents calls manually or receive faxes automatically. direct. Automatic (FAX) mode 3 FUNCTION ENTER STOP START MODE • Load the document • Press the MODE button to dis
