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OKIFAX 5400
User’s Guide
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Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer of this equipment assumes no responsibility for the results of errors beyond its control. The manufacturer of this equipment also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies
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ENERGY STAR As an Energy Star Partner, Oki has determined that this product meets the Energy Star guidelines for energy efficiency. ii User’s Guide
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Table of Contents Safety General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installation hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Operation & maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Toner cartridge & image drum handling . . . . . . . . . . . . . . . . . . . . . . . 3 Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Answering mode options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Changing answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Setting fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . .31 Setting forwarding number . . . . .
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Answering voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Advanced Operations Sending faxes to multiple locations . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Delayed sending of faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Sending delayed fax from document feeder . . . . . . . . . . . . . . . . . 54 Sending delayed fax from memory . . . . . . . . . . . . . . . . . . . . . . . . 55 Cancelling delayed transmissions .
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Reports Uunderstanding reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Broadcast confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 Configuration report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 Message conf
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Safety Your fax machine has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the fax machine. General • Read this user's guide carefully and keep it in a safe but accessible place so that you can use it for future reference. • Read and follow all warning and instruction labels on the fax machine itself. • Disconnect the fax machine before
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fax machine, do not connect your fax machine into anything other than a standard telephone socket. • Your fax machine has an earthed, 3-pin plug as a safety feature and it will only connect to an earthed outlet. If you cannot connect this plug to your power outlet, then it is possible that you have an older, non-earthed outlet. Contact an electrician to have your power outlet replaced. Do not use an adapter to defeat the earthing. • The electrical power outlet should be located near the fax
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Toner cartridge & image drum handling • Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit. • Do not expose the toner cartridges and image drum units to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight. • Always hold the image drum unit by the ends - never by the middle. Neve
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4 User’s Guide
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Introduction Thank you for purchasing this OKIFAX fax machine. This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. Features The OKIFAX 5400 includes all the following features: • 30 One Touch keys for automatic, single-key dialling of pre-programmed telephone numbers. • 99 Auto Dial numbers for automatic dialling of additional pre-pro
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• Automatic power save mode. • Answering modes for manual and automatic fax reception, automatic switching between incoming voice and fax messages. Also allows an answering machine to be connected in series to the telephone line after the fax machine. • A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from. • Your fax machine can also make up to 99 sorted copies of an 2 original document using s
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Second paper cassette The second paper cassette option adds an additional 500 pages of paper capacity to your fax machine. When the main paper cassette runs out of paper, your fax machine automatically switches to the second paper cassette to continue printing received faxes or copies. PC interface board This allows your fax machine to communicate with a personal computer. Once the option is installed, you can: • Use your fax machine as a local printer. • Send fax messages directly from y
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8 User’s Guide
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Component Identification What you should receive Power Cable Telephone Cable Document Stacker Fax Machine Optional External Handset Image Drum Unit (inside fax machine) Toner Cartridge Component Identification 9 English
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Components 1 One Touch Keypad 2 Document Table: Covers the copy stacker and hols original documents that are to be faxed or copied. 3 Document Table Extension: Flips out to support longer documents that are to be faxed or copied. 4 Copy Stacker: Holds copies or received faxes. 5 Front Panel: The panel on the front of the fax machine gives you access to the manual paper feeder. This allows you to bypass the paper cassette and feed paper directly into the machine. Use this feature when you wa
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9 Power Switch: Press the I to turn the fax machine ON and the O to turn the fax machine OFF. 10 Document Guides: Adjust these guides to the page width of teh documents that are to be faxed or copied. 11 Control Panel 12 Document Stacker: Holds your original documents after they have been faxed or copied. 13 Paper Path Icon: Load documents face down here. 14 AC Power Socket: Connect the power cable supplied with your fax machine into this socket. 15 Cable Run: When installing the optional ex
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21 LED Print Head: This black bar is the part of your fax machine which transfers received or copied images onto the image drum unit. Clean this bar each time you change a toner cartridge. Control panel keys & indicators 1 LCD Panel: Refer to this liquid crystal display (LCD) panel for instructions and information while your fax machine is operating or while you are programming your fax machine. 2 Copy Key: After loading a document, press this key to make a copy. When no documents are loade
