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FAX System F
Operation Guide
ALWAYS read this Operation Guide thoroughly before use.
After reading, maintain it in good condition and keep it
together with the Operation Guide for your copier.
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NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts. However, in the main text of this handbook, when the difference i
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Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surround- ing objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below. DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or inco
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Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax. This section contains notes and cautions on installation and operation that should be Important!
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Introduction Section 5 This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. Managing Information In addition, it includes explanations on how to print out the management reports and lists About Your Fax that contain information about the result of fax communications and other settings made Communications in this fax. Section 6 This section contains explanations on certain settings and registration
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Contents Redialing Functions ............................................................. 1-33 Important! Please read it first. ............................. v (1) Automatic Redialing .......................................................... 1-33 (2) Manual Redialing .............................................................. 1-33 INSTALLATION PRECAUTIONS ........................................... v PRECAUTIONS FOR USE ..................................................... v Section 2 Fax
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Contents F-Code Based Relay Broadcast Communication ............. 4-17 (1) Registering F-Code Relay Boxes ..................................... 4-17 Section 6 Various Settings and Registration .............6-1 (2) Modifying and Deleting F-Code Relay Boxes ................... 4-18 (3) F-Code Based Relay Broadcast Transmission ................. 4-19 Turning Report Print Out ON/OFF ........................................ 6-1 (4) Printing Out an F-Code Relay Box List .............................
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Important! Please read it first. This Operation Guide contains information on using the facsimile Caution Labels functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good INSTALLATION PRECAUTIONS condition in a location close to the machine. PRECAUTIONS FOR USE During use, refer to the Operation Guide for your copier for How to load paper information regarding the sections listed at right. Replacing the toner cartridge and waste to
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Section 1 Fax Operation (Basic Use) Names of Parts (1) Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine. Document Processor Main Body + Duplex Document Processor attached 1 Operation panel...Use the operation panel to perform the Document Processor procedures required for fax commun
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Section 1 Fax Operation (Basic Use) (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier. 1 Touch panel...Indicates operation procedures as well as trouble with the machine. Keys related to operational procedures
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Section 1 Fax Operation (Basic Use) (3) Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the "basic fax screen". The following contains information on the basic keys which are displayed in this screen and their functions. Inch Metric 1 Message display...Current status, the next step in a procedure and error messages are shown in the message display. 2 Number
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Section 1 Fax Operation (Basic Use) Touch either the “Tone Line(DTMF)” key or the “Pulse Preparations 4 Line(10PPS)” key, as appropriate. When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “(1) Setting the Type of Phone Line” through “(4) Setting the Date and Time”. * If your service representative performs these settings during set-up Touch the “Close” key. The message display will return to the of your Fax S
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Section 1 Fax Operation (Basic Use) Touch the “FAX default” key. (3) Registering Your Self-Station 2 Information If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission. Touch the “” cursor key until “TTI” is highlighted and then 3 touch the “Change #” key. * Use the following procedure as we
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Section 1 Fax Operation (Basic Use) Registering your fax number Registering your station ID 3 7 Use the keypad to enter your fax number. Use the keypad to enter the desired station ID (4 digits). * The fax number can be up to 20 digits in length. * If you want to reset the displayed number to “0000”, simply * If you want to clear the currently displayed number from the press the Stop/Clear key. message display, simply press the Stop/Clear key. * If you want to revise the entered number, tou
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Section 1 Fax Operation (Basic Use) Touch the “Register” [“Registration”] key. The Registration Features and Functions of this Fax 1 Select screen will appear. The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. (Inch) (1) Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, i
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Section 1 Fax Operation (Basic Use) Message display when Restricted Access is turned ON... (4) Auto Clear Function Even if the fax machine is in the initial mode for fax operation, the The Auto Clear function will clear all entered settings and the touch message display will differ if Restricted Access (page 4-43) is turned panel will return to the initial mode settings after any type of ON. transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * I
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Section 1 Fax Operation (Basic Use) Reception Documents sent by an outside fax machine, etc., will be received by this fax and saved via the Printer/Scanner Kit into a designated folder on the network’s server computer (the computer on which the included Scanner File Utility is installed). In this case, the received document will be saved as a PDF or a TIFF file. * Once the Auto Shut-Off function engages, the main switch will turn OFF (O) and all indications on the operation panel will go out
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Section 1 Fax Operation (Basic Use) > Checking the status of a fax communication in progress Table of Operations Available/ (Inch) Unavailable under Dual Access Additional operation Initial operation 1 During set-up for sending documents in the Direct Feed Transmission mode* (Metric) 2 During set-up for sending documents in the Memory Trans- mission mode 3 During scanning of documents in the Memory Transmission mode 4 During transmission in the Direct Feed Transmission mode 5 During direct re
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Section 1 Fax Operation (Basic Use) 1 2 3 4 5 6 7 8 9 0 ! @ # $ % ^ 5 4 4 X X X O O O O O O X m m m O X 5 4 4 X X X O O O O O O X m m m O X X X X O O O O O O X X X X O X X X X X X X X X X X X X X O X 3 3 3 O O X X X X X X X X m m m X O O O X X X X X X O X O O O O O O O O X X X X X X O X O O O O 3 3 3 O O X X X X X X X X m m m X O 1 1 3 3 3 O O O O O O m m X X m m m X O 1 1 3 3 3 O O O O O O m m X X m m m X O 1 1 1 3 3 3 O O O O O O m m m X m m m X O 5 4 4 X X X X X X X X X X m m m O X X 2 2 1 1
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Section 1 Fax Operation (Basic Use) (9) Batch Transmission Function (11) F-Code Based Communication Any time the destination as well as the scheduled time of F-Code Based Communication involves fax communication that transmission is the same for separate sets of documents in memory, includes certain codes (in the form of numbers and symbols), the up to 10 of these multiple sets of documents will be automatically base of a protocol that has been adopted for use by other facsimile pooled together
