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XEROX
Workcentre Pro 665, 685, 765, 785
User’s Guide
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Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom ©1999 by Xerox Corporation. All rights reserved. Xerox®, Xerox Limited® and all the products mentioned in this publication are trademarks of Xerox Corporation and Xerox Limited. Products and trademarks of other companies are also acknowledged. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statu
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Table of Contents Chapter 1 Introduction .............................................................................1-1 Finding Information in the User’s Guide .....................................................1-1 Information provided by the System Administrator’s Guide (SAG).............1-2 Document Conventions ..............................................................................1-5 Notes, Cautions, and Warnings..................................................................1-6
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Menu Mode ......................................................................................3-15 PC Printing Mode .............................................................................3-15 DocuLAN Fax Mode .........................................................................3-15 Types of Communications........................................................................3-16 Transmissions ..................................................................................3-16 Rece
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Phonebook Reports..........................................................................4-16 By Name Phonebook ...............................................................4-17 Speed Dial Phonebook.............................................................4-18 Group Phonebook ....................................................................4-19 One Touch Phonebook.............................................................4-20 Chapter 5 Basic Troubleshooting ..........................
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iv WorkCentre Pro 665/685/765/785
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Introduction 1 Introduction Thank you for purchasing the Xerox Workcentre Pro. The WorkCentre is designed for ease of use, but to use your machine to its fullest potential, take some time to read the User Documentation. You will be ready to send and receive faxes and make copies with your machine as soon as you have read chapters 1 through 4. You can then refer to topics in the remaining documentation as needed. Finding Information in the User’s Guide The User’s Guide contains the following
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Introduction Basic Troubleshooting - Chapter 5 Guides the user through problem solving, and recommended corrective actions. Environment Specifications - A Provides the safety, data coupler, and Canadian certification information. Index Refer to the Index to locate specific information. Information provided by the System Administrator’s Guide (SAG) In addition, the System Administrator’s Guide contains the following sections: Table of Contents Use the Table of Contents to find topics easily. I
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Introduction Polling - Chapter 7 Describes the Polling functions and instructs how to perform each function. Mailbox Communications - Chapter 8 Describes both the Xerox Mailbox system and the standard ITU-T Mailbox system and instructs how to use the mailbox functions for each system. Reports - Chapter 9 Describes the reports and lists and instructs how to setup or print each report. Copying Documents - Chapter 10 Describes the Copy functions and instructs how to perform each function. Sc
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Introduction Maintaining the Product - Appendix B Provides procedures to clean and maintain the machine. Includes detailed procedures for replacing the consumables. Product Data Sheet - Appendix C Environmental Specifications - Appendix D Provides the safety, data coupler, and Canadian certification information. Index Refer to the Index to locate specific information. 1-4 WorkCentre Pro 665/685/765/785
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Introduction Document Conventions A document convention is simply a way of presenting information. This section explains the conventions used in the Workcentre Pro User’s Guide. Many procedures require you to press a key to perform a function; these keys appear in boldface type. For example: Press Start to send a fax. When you use the Menu Mode, you may have to press a series of keys before arriving at the desired menu. The resulting screen message for each step appears next to the series
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Introduction Notes, Cautions, and Warnings This manual uses notes, cautions, and warnings to emphasize information the reader needs. Notes contain information that supplements the text. Notes are emphasized with italics. The following is an example of a note: Note: Notes are provided as additional information. The following are examples of a caution and a warning: CAUTION Do not touch the green drum surface. Touching the drum could reduce the print quality. WARNING Do not touch the heater uni
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Machine Requirements 2 Machine Requirements This chapter provides information on the system requirements and the space requirements. System Requirements When choosing an installation location, follow these guidelines: • Avoid dusty locations, extreme heat, humidity, direct sunlight, or areas subject to heavy vibration. • Avoid areas where interference from other electrical devices may be present. • Avoid using an AC outlet that shares the same circuit as an electrical device, which may creat
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Machine Requirements Space Requirements Adequate space is required for ventilation, ease of operation, maintenance, and replacement of consumables. Provide the minimum space as shown in the following figure. 47.2 inches (1.2 meter) 37.4 inches (950 mm) 003 Height: 30 inches (750 mm) Height (with Optional Paper Tray): 33.4 inches (850 mm) Height (with 2 Optional Paper Trays): 37.4 inches (950 mm) 2-2 WorkCentre Pro 665/685/765/785
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Machine Overview 3 Machine Overview This chapter provides an overview of the WorkCentre’s hardware features and operation. The Control Panel is discussed and each key is defined. System Overview The WorkCentre allows the user to send, receive, copy, and print documents. The ControlCentre software allows you to program the Fax settings on a PC and write the settings to the WorkCentre. When you switch on the power and the system has warmed up, the machine is in the standby, or idle mode and
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Machine Overview System Features The following table describes many of the WorkCentre features. Refer to the Table of Contents or Index to locate detailed information. Feature Description Copying on Plain Paper Plain paper is used for printer output thereby allowing the use of standard forms, labels, etc. Dual Line Simultaneous This machine enables the operation of two real time Communications* communication jobs at one time. Alpha Dialing Dial the desired location by searching for the name i
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Machine Overview Feature Description Manual Group This feature allows the user to send a document to multiple remote machines by simply pressing the Manual Group key and entering the telephone numbers. Batching This feature automatically performs transmissions of multiple documents going to the same phone number. Documents sent to the same location are transmitted with one phone call, thus saving time and call connecting costs. Refuse Junk mail With this feature selected, your WorkCentre on
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Machine Overview Hardware Features Feature Description Document Output Tray Collects the document pages following a transmission or copy operation. Contains an extension to support larger documents. Control Panel Contains the keys to program system features or operate the machine. Document Guides Guides the document pages into the scanner. Transmission Cover Open Releases the Transmission Cover to clear a Button document jam. Document Tray Supports the documents to be copied or transmitted.
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Machine Overview Workcentre Hardware Features Transmission Cover Top Cover Open Lever Open Button Document Document Guides Tray * Document Output Tray Printed Output Tray Bi-directional Control Parallel Connector Panel ** Paper Tray ** 001 Right Side Cover Power Cord Connector 056 * Not available in all markets. ** Not available on some models. WorkCentre Pro 665/685/765/785 3-5
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Machine Overview Control Panel 059 060-1 060-2 3-6 WorkCentre Pro 665/685/765/785
