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FAX/COPY
Answer
Mode TAM/ FAX/
FAX TEL TEL
ABC DEF
Menu
Cancel Enter
JKL MNO
GHI
PQRS TUV WXYZ
hp fax 1020
Error
)
1 6 E
P
2 7 S
3 8
12 3
4 9
5 10
456 Options/Volume
Scan & Fax Resolution Contrast
78 9 Speed Dial Caller ID
Flash List
Symbols Space
Start/Copy
Stop 0# Speaker Phone
*
Mute Redial/Pause hp fax 1020 series
MIC
User Guide
Answering Machine (TAM
Record rase Messages
lay
kip Replay
PHONE/MENU
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Copyright © 2001–2002 Hewlett-Packard Company Safety Information All rights are reserved. No part of the document may WARNING be photocopied, reproduced, or translated to another To prevent fire or shock hazard, do not expose this language without the prior written consent of Hewlett- product to any type of moisture. Packard Company. Always follow basic safety precautions when using this Publication number: C8580-90106 (Rev. B) product to reduce risk of injury from fire or electric shock.
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Quick Start Follow these instructions to quickly use your HP Fax 1020 Series. Later chapters include more detailed instructions. • . . . . . . . . . . . . . . . . . . . . . . . . . page Q-2 •
. . . . . . . . . . . . . . . . . . . page Q-3 • . . . . . . . . . . . . . . . . . . . . . . . . page Q-4 • . . . . . . . . . . . . . . . . . . . . . . . . page Q-5 • . . . . . . . . . . . . . . . . . . . . . . . . page Q-
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hp fax 1020 series Loading paper To load paper follow these instructions. 1 Pull the paper tray cover forward. 2 Fan, neatly stack, then insert up to 100 sheets of paper. media guides If necessary, and move the media guides until they touch the paper. a Squeeze and move the right media guide until it is set to the correct paper size: LTR/LGL or A4. b Squeeze and move the left media guide until it is touching the edge of the paper. 3 Push the paper tray cover back into place. Q-2
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Quick Start Setting the paper size The fax machine can print on three paper sizes: Letter, A4, and Legal. Letter or A4 will be the default paper size, depending on the country setting. Tip! If your faxes are being clipped in width or length, verify that the correct country is selected under the Country and Language menu option. See “Changing the Country and Language” on page 55. To change to a different paper size: 1Press Menu. 1:Fax Functions will display. 2Press 4. 4:Basic Setup wi
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hp fax 1020 series Loading documents to fax or copy You can load up to 20 pages in the document feeder. Load the documents face down (printed side toward the machine). Adjust guides to document width. Sending a fax You can send a fax in one of two ways: • The standard method scans and sends each page. •The Scan & Fax button scans all of the pages before starting to send. This is very useful for multiple page faxes so that you can ensure all the pages are scanned properly before dialing. Stand
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Quick Start Scan & Fax 1 Place the document to be sent face down in the document tray. 2Press Scan & Fax. 3Dial the number by using one of these methods: • Entering the number and pressing Start/Copy. •Pressing a One Touch button. •Pressing the Speed Dial button, entering a speed dial code and pressing Start/Copy. See “Using Speed Dialing and Broadcasting” on page 17. Note: One touch buttons and speed dial codes must have been previously programmed. Receiving a fax How faxes are received dep
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hp fax 1020 series Making a copy To make a copy, follow these instructions: 1 Place the document to be copied face down in the document tray. 2Press Start/Copy. 3 If you want more than one copy, use the number pad to enter the number of copies. 4Press Start/Copy. Tip! For fewer than 10 copies, you must enter the leading 0; for example, for 3 copies, enter 03. Making telephone calls 1 Pick up the handset or press Speaker Phone. 2Dial the number by using one of these methods: • Entering the numb
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Menu Cancel Enter Quick Start Receiving telephone calls When the telephone rings, pick up the handset or press the Speaker Phone button. hp fax 1020 i r Options/Volume Speed Dial Speaker Phone Speaker Phone Redial/Pause Mute Mute Redial/Pause MIC Tip! To hang up the speaker phone, simply press the Speaker Phone button again. Important: If the fax is already printing and you hear fax tones when you answer the telephone, just press Start/Copy to receive the fax. The new fax will print after
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Menu Cancel Enter hp fax 1020 series Using the answering machine Answering Machine (TAM) hp fax 1020 ing Machine (TAM) Record Erase Messages e se e s lay e y Play Replay Skip Options/Volume Speed Dial Speaker Phone Mute Redial/Pause MIC 1Press the Record button twice. Tip! In Canada, Latin America, and the U.S. only: for the best sound quality, use the handset to record your OGM instead of the speakerphone. Lift the handset after you have pressed the Record button once, then press Record ag
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Table of Contents
The Front Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 The Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Navigating the menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Entering dates, times, text, and telephone numbers . . . . . . . . . . . . . . .5
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hp fax 1020 series Printing the speed dial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Printing the broadcast list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 ! " # $ Recording Outgoing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 To record the outgoing message . . . . . . . . . . . . . . . . . . . . . . . . . . 26 To play the outgoing message . . . . . . . . .
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Setting Auto Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 Turning Beep Sounds On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 Setting ECM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54 Changing the Country and Language . . . . . . . . . . . . . . . . . . . . . . . . .55 Resetting the Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 )
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hp fax 1020 series iv
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FAX/COPY FAX/COPY Answer TAM/ Mode FAX TEL FAX ABC DEF Menu Cancel Enter JKL MNO GHI PQRS TUV WXYZ 1 The Front Panel and Menus The Front Panel hp fax 1020 Error Answering Machine (TAM) 1 6 Record Erase Messages Pla Skip Repla 2 7 3 8 12 3 4 9 5 10 456 Options/Volume Scan & Fax Resolution Contrast Speed Dial Caller ID 78 9 Flash List Symbols Space Start/Copy Stop 0# Speaker Phone * Mute Redial/Pause MIC Erro 1 6 Sets the resolution for sending a fax One-touch buttons. Used to dial the 2
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Menu Enter Cancel Answer TAM/ Mode FAX FAX TEL DEF ABC MNO GHI JKL WXYZ PQRS TUV hp fax 1020 series Display shows menu items and Light blinks when the unit Error messages from the unit. requires attention. 6 7 Sets how the unit answers the 8 12 3 telephone. 9 Telephone pad is used to dial 0 telephone and fax numbers and to 456 enter letters and symbols into header information. 78 9 Symbols Space 0# * These buttons operate the telephone answering machine. hp fax 1020 These button
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The Front Panel and Menus The Menus 3 Menu Button 7:Advanced 1:Fax Functions 2:Print Report 3:Set Speed Dial 4:Basic Setup 5:Rings & Volume 6:TAM Setup Setup 1:Send Fax Later 1:Last Transact 1:Speed Dial 1:Date & Time 1:Message Length 1:Scan & Fax 1:TAM/FAX Ring -Toll Saver (Default ) - 60sec (Default) 2:FAX Reduction 2:Broadcasting 2:Fax Log 2 :Broadcast List 2:Fax Header >Your Name 2:FAX Ring 2:Call Screening - 92% (Default) 3:Fax Forwarding 3:Delete Entry - Fax Ring 3:Sp
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Menu Enter Cancel hp fax 1020 series Navigating the menus Use the Menu buttons to navigate the menu items. hp fax 1020 i Options/Volume Speed Dial Speaker Phone Mute Redial/Pause MIC •Press the Menu button to access the menu system. • If you know the menu item number, press that number. For example, you can get to 4:Basic Setup either by pressing 4 or by using the arrow buttons ( ). • Use the arrow buttons ( ) to scroll through the options on a particular level. •Use the Enter
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ABC DEF JKL MNO GHI TUV WXYZ PQRS The Front Panel and Menus 5Press Enter. Fine * will display. Tip! The * means that Fine is the current setting. 6 Press the right arrow button ( ) until Standard displays (2 times). 7Press Enter. 8Press the Cancel button repeatedly to exit the menu. Entering dates, times, text, and telephone numbers Some menu items ask you to enter dates, times or text. Here is the information to do that. The unit will ask you for a 4-digit year, 2-digit month,
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hp fax 1020 series
2+To enter a telephone number, including in your header or when programming your speed dial codes, press the telephone keypad numbers. To put a pause or a dash (-) into a telephone number, use the Redial/Pause button. When you put a dash between numbers, a pause is entered. 32+/ Each entry where you enter text or numbers has a maximum number of characters. 32+ . 2 -& Fax Header Name 20 Fax Header Telephone Number 20 Spee
