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hp fax
1230 series
reference guide
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© Copyright Hewlett-Packard warranties of merchantability safety information Company 2003 and fitness for a particular purpose. All rights are reserved. No part of the Warning! To document may be photocopied, The Hewlett-Packard Company shall reproduced, or translated to another not be liable for incidental or prevent fire or language without the prior written consequential damages in connection shock hazard, consent of Hewlett-Packard Company. with, or arising out of the furnishing,
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contents 1 get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 front panel overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 2 load originals and load paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 load originals . . . . . . . . . . . . . . . . . . . . . . . .
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contents set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 enter text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23 set the rings to answer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23 set the paper size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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7 troubleshooting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45 paper jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45 tips to avoid paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46 print cartridge problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46 output problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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contents iv hp fax 1230 series
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get started 1 This HP Fax 1230 series Reference Guide contains all the information you need to get started, and describes how to fax, make copies, and maintain your HP Fax 1230 series (HP Fax). To get started, review this section for information on getting help and use it to familiarize yourself with the HP Fax front panel. get help Review the table below to learn about the help options available to you. help description Setup information The Setup Poster provides instructions for setting up
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get started front panel overview Use the front panel buttons to copy and fax documents or photos, and to change a variety of copy and fax settings. Review the illustration below and identify the location of the buttons on the front panel. 14 15 16 5 1 2 3 4 6 17 18 19 20 11 12 13 7 8 9 10 feature purpose 1 One-touch speed-dial buttons: Enter and label speed-dial numbers for quick access. 2 Auto Answer light: If lit, automatic answering is on. 3 Auto Answer button: Turn automatic answering f
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front panel overview feature purpose 16 On button: Turn the HP Fax on and off. 17 Options button: Access various fax and copy options. 18 Left and Right arrows: Scroll through fax and copy option settings, or move forward and backward in a text entry. 19 Enter button: Select or save displayed setting. 20 Cancel button: Stop job or exit menu. 3
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get started 4 hp fax 1230 series
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load originals and load paper 2 When you load your original document into the automatic document feeder (ADF), you can copy it onto a variety of paper types, weights, sizes, and transparency films. It's important to select the right paper, and to make sure it's loaded correctly. This section contains the following topics: • load originals • load paper • recommended papers • papers to avoid • tips for loading other types of paper in the input tray • set the paper type • recommended paper-type
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load originals and load paper load paper Use the following procedure to load plain paper into the input tray. For tips on loading special papers, transparency film, and postcards, see tips for loading other types of paper in the input tray on page 8. For best results, adjust the paper settings each time you change paper types or paper sizes. For more information, see set the paper type on page 8 and set the paper size on page 10. Follow these steps to load the input tray: 1 Slide the paper-w
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recommended papers recommended papers For the best print quality, we recommend using HP Premium Inkjet papers. Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not be filled in completely. For more information about HP Premium Inkjet papers, check our website at: www.hp.com Here is a list of HP papers you can use for copyin
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load originals and load paper papers to avoid We do not recommend the following papers for copying: • Highly textured stock, such as linen. It may not print evenly, and the ink can bleed into these papers. • Extremely smooth, shiny, or coated papers not specifically designed for your unit. They can jam the unit or actually repel ink. • Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear. • Any size paper other than let
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recommended paper-type settings for copying to set the paper type for future copy jobs 1 Press Copy until Paper Type appears. 2 Press until the appropriate paper type appears, and then press Enter to select it. 3 Press Copy again until Set New Defaults appears. Press until Yes appears. 4 Press Enter to save your selection as the new default for all future copy jobs. recommended paper-type settings for copying You can select the paper-type setting using the Copy button on the front panel. T
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load originals and load paper set the paper size The HP Fax can print faxes and make copies onto letter, legal, or A4 paper. to set the paper size for faxes 1 Press Setup until 3: Basic Fax Setup appears, and then press Enter to select it. 2 After 1:Date and Time appears, press until 4:Paper Size appears, and then press Enter to select it. 3 Press until the desired paper size appears, and then press Enter to select it. to set the paper size for copies 1 Press Copy until Paper Size appears
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use the fax features 3 Using the front panel of your HP Fax, you can: • Send and receive black-and-white and color faxes. If you send a color fax and your HP Fax determines that the recipient has a black-and-white fax unit, your HP Fax will send the fax in black and white. • Use one-touch speed-dial buttons or the Speed Dial button to send faxes to frequently-used numbers. • Adjust your fax settings, such as enabling fax confirmation and setting the number of rings to answer. This section co
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use the fax features check for dial tone Before using the fax features, verify that the connections are correctly established. Note: Make sure the volume is turned on. If you turn off the volume for your HP Fax, you will not hear the dial tone. To verify that the volume is turned on, see adjust the volume on page 24. 1 Press Fax, and then press Start, Black or Start, Color. 2 Listen for a dial tone. 3 If you do not hear a dial tone, check the connections. 4 Press Cancel to hang up. Note: For
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send a fax send a color fax You can send and receive color faxes to and from other color fax machines. If your HP Fax determines that the recipient has a black-and-white fax machine, it will send the fax in black and white. We recommend that you use only color originals for color faxing. The color originals must be loaded in the ADF; you cannot send a color fax from memory using the Scan & Fax button or the group speed-dial features. Follow these steps to send a color fax: 1 Load your origin
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use the fax features receive a fax You can set up your HP Fax to receive faxes either automatically or manually. Your HP Fax is set at the factory to automatically print received faxes. As long as the Auto Answer feature is turned on, your faxes will be printed automatically. Tip — If you receive a legal-size fax and your HP Fax is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded (unless you disabled the automatic-
