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HP Digital Sender 8100C Administrator Guide
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2 Copyright information Warranty Safety information © Copyright Hewlett-Packard The information contained in WARNING! Company 2000 this document is subject to Electrical shock hazard change without notice. All rights reserved. To avoid electrical shock, use Reproduction, adaptation, or Hewlett-Packard makes no only supplied power cords and translation without prior written warranty of any kind with connect only to properly permission is prohibited, except respect to this information. grounde
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3 Contents 1 About the digital sender Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Environments and protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Network operating systems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Dependency matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Features . . .
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4 Administrator tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Shutting down and restarting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Resetting to factory defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Checking the address book database . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Clearing the data base. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Introduction 5 About the digital sender 1 Introduction The HP Digital Sender 8100C can be directly connected to TCP/IP networks. It converts black-and-white and color documents, drawings, and photographs into electronic format and distributes them directly to several types of destinations: l e-mail addresses l fax numbers l HP JetSend-enabled printers The unit includes a flatbed scanner and an automatic document feeder (ADF) that can accept up to 25 pages. Registered users can create their
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6 Installing the digital sender is simply a matter of making a few connections and configuring a few network and e-mail parameters. The digital sender operates as a stand-alone unit and does not require network privileges to administer. The HP JetDirect print server (network interface card) that comes installed in the digital sender handles all protocol support for TCP/IP and SMTP automatically. Environments and protocols Network operating systems The HP Digital Sender 8100C must be direct
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Features 7 Features Performance For maximum scanning speeds, see “Equipment specifications” on page 71. Paper handling The HP Digital Sender 8100C supports multiple paper sizes: l Letter: 215.9 by 279 mm (8.5 by 11 inches) l A4: 210 by 297 mm (8.3 by 11.7 inches) l Legal (from the ADF only): 215.9 by 355.6 mm (8.5 by 14 inches) 2 Paper weight: 60 to 105 g/m (16 to 28 lb.). Up to 25 sheets of letter, A4, or legal paper can be stacked in the ADF (maximum height of 3 mm, or 0.1 inches). ADF
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8 Sending quality The digital sender offers a choice of sending qualities at the control panel. You can choose the most suitable quality for each type of job. Sending qualities and destinations Sending quality Type of document Destinations B/W Document The original contains text that must E-mail be clearly transmitted. Fax -Or- HP JetSend printer The original is black and white. Color Document The original has a mix of text and E-mail images. HP JetSend printer -Or- The original has a mix of c
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Features 9 Distribution services The digital sender is capable of distributing documents to the following types of destinations: l e-mail addresses l fax phone numbers (via fax Internet service) l HP JetSend-enabled printers E-mail destinations The digital sender can send MIME-compliant e-mail messages to Internet addresses. It uses SMTP-MIME to deliver these messages. SMTP is independent of the network operating system on which your e-mail server is running. The e-mail service is also compa
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10 Internet fax destinations Users can send faxes directly from the digital sender. They have the ability to select destinations from a fax numbers book already loaded in the digital sender, or type them at the control panel. The same document can be sent to multiple fax numbers. Sending faxes with the digital sender requires an account with a supported Internet fax provider. Visit the HP digital sender website (http://www.digitalsender.hp.com) for a list of the Internet fax providers that
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Features 11 Security The HP Digital Sender 8100C operates as a stand-alone unit on the network. You administer each digital sender independently of any other device on the network under a password that applies only to that digital sender. The digital sender accepts three types of users: l registered users Individuals who have created their own user profile on the digital sender. Only registered users have personal e-mail address books and lists that are accessible at the digital sender. l g
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12 Components Hardware components The following illustrations show the digital sender hardware components. Front and top view Document lever Control Document 1 panel input tray Document output tray
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Components 13 Front view with ADF unit raised ADF unit (raises to reveal glass) Glass
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14 Rear view Control panel Control panel connector cable ADF connector cable Locking lever Connector socket Control panel socket Power switch Connector to the preinstalled Power connector socket network interface card ADF connector socket
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Installation process 15 Installing the digital sender 2 Installation process See the Welcome Poster for installation and initial setup of the HP Digital Sender 8100C. This Administrator’s Guide provides much more detail on configuring the digital sender.
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16 The configuration process E-Mail, I-Fax, and HP JetSend configuration After you have physically installed the digital sender, you only need to configure a few parameters to begin using it. After you have configured these parameters, you will be able to: l send e-mail messages l use e-mail addresses located on an LDAP server of your choosing l send faxes (requires information provided by i-fax vendor) l send documents to HP JetSend-enabled printers on your network l discover the digital sen
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The configuration process 17 Assigning an IP address to the digital sender The easiest method for assigning an IP address to the digital sender is by entering it directly at the control panel. You can also assign an IP address using a DHCP or BOOTP server. You might be more familiar with assigning IP addresses to network devices from a DHCP or BOOTP server. In this scenario, you prepare the device attached to the network, make an entry for it on the DHCP or BOOTP server, and then turn the
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18 Configuration Checklist Decisions needed for installation q Register the digital sender. q Method you want to use to assign IP address to the digital sender: manually at the control panel, or from a DHCP or BOOTP server. Information needed for e-mail configuration q IP address for the digital sender ________________________________ q IP subnet mask ________________________________ q IP gateway ________________________________ q E-mail server address ________________________________ q E-mail
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The configuration process 19 To configure parameters 1 If you have not already done so, turn the digital sender on. 2 Press SETUP (ALT+F4) from the main menu to go to the setup menu. 3 Press SETTINGS (F2) and use the arrow keys to highlight the General configuration menu from the list which appears. Press OK (F1). 4 In the configuration menu, use the arrow keys to scroll to a parameter you want to modify and then press CHANGE (F3). 5 Configure the parameters by selecting a value from a lis
