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XEROX
WorkCentre Pro 665, 685, 765, 785
System Administrator’s Guide
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Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom ©1999 by Xerox Corporation. All rights reserved. Xerox®, Xerox Limited® and all the products mentioned in this publication are trademarks of Xerox Corporation and Xerox Limited. Products and trademarks of other companies are also acknowledged. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statu
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Table of Contents Chapter 1 Introduction ............................................................................1-1 Finding Information in the System Administrator’s Guide (SAG)................1-1 Information provided by the User’s Guide ..................................................1-3 Document Conventions ..............................................................................1-5 Notes, Cautions, and Warnings..................................................................1-6
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Modifying or Deleting One Touch Dial Numbers ..............................2-28 Pre-setting Group Numbers ............................................................2-29 Programming Group Send ...............................................................2-31 Deleting or Modifying a Group Number....................................2-32 Filling out the One Touch Label................................................2-33 Setting the Department Codes ................................................
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Chapter 3 Receiving Documents ............................................................3-1 Basic Receive.............................................................................................3-2 Setting the Answer Mode (Line 1) ......................................................3-2 Setting the Answer Mode (Line 2) ......................................................3-3 Auto Receive ......................................................................................3-5 Manual Rece
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Manual Group Dialing.......................................................................4-13 Chapter 5 Transmitting Documents .......................................................5-1 Memory Send or Direct Send Default Mode...............................................5-3 Memory Send ............................................................................................5-4 Direct Send ................................................................................................5-6 Di
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Resending a Stored Fax...........................................................5-31 Secure Send Setting.........................................................................5-33 ITU-T Relay Communications ..................................................................5-34 ITU-T Relay Transmission................................................................5-34 Presetting ITU-T Relay Box..............................................................5-37 Deleting a Relay Box ............
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Creating an ITU-T Mailbox .........................................................8-2 Deleting an ITU-T Mailbox .........................................................8-4 Storing a Document in a Local ITU-T Mailbox ...........................8-5 Printing a Document Stored in a Local ITU-T Mailbox ...............8-7 Deleting a Document Stored in a Local ITU-T Mailbox .............8-9 Remote ITU-T Mailbox .....................................................................8-10 Sending to a Rem
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Pending Jobs Report ........................................................................9-23 Department Code Report .................................................................9-24 Power Failure List.............................................................................9-25 Menu Map.........................................................................................9-26 Settings Report.................................................................................9-27 Chapter
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Setting the Fax Receive Options..............................................................15-9 Setting the Receive Footer Option ...................................................15-9 Receiving Faxes when the Printer is Unavailable ............................15-9 Receiving Secure Faxes ..................................................................15-9 Setting the Receive Interval ...........................................................15-10 Receiving Faxes from the Fax Numbers Assign
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Deleting a Department Code ..........................................................15-23 Printing Reports......................................................................................15-24 Activity Report Setup ......................................................................15-24 Confirmation Reports Setup ...........................................................15-24 Reception Reports Setup ...............................................................15-25 Printing the Setti
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Ordering Supplies...................................................................................... A-1 Ordering Supplies Automatically ............................................................... A-2 Setting-up Automatic Supplies Ordering ........................................... A-2 Setting up the destination.......................................................... A-2 Entering the part details ............................................................ A-4 Entering ordering details
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Environmental Compliance........................................................................ D-9 ENERGY STAR® .............................................................................. D-9 Environmental ChoiceM .................................................................... D-9 SWISS ENERGY 2000...................................................................... D-9 Telecommunications Requirements ........................................................ D-10 European Fax Approvals
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xii WorkCentre Pro 665/685/765/785
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Introduction 1 Introduction Thank you for purchasing the Xerox WorkCentre Pro. The WorkCentre is designed for ease of use, but to use your machine to its fullest potential, take some time to read the Documentation. You will be ready to send and receive faxes and make copies with your machine as soon as you have read the User Guide. You can then refer to topics in this System Administrator’s Guide as needed. Finding Information in the System Administrator’s Guide (SAG) The System Administrat
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Introduction Polling - Chapter 7 Describes the Polling functions and instructs how to perform each function. Mailbox Communications - Chapter 8 Describes both the Xerox Mailbox system and the standard ITU-T Mailbox system and instructs how to use the mailbox functions for each system. Reports - Chapter 9 Describes the reports and lists and instructs how to setup or print each report. Copying Documents - Chapter 10 Describes the Copy functions and instructs how to perform each function. Sc
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Introduction Maintaining the Product - Appendix B Provides procedures to clean and maintain the machine. Includes detailed procedures for replacing the consumables. Product Data Sheet - Appendix C Environmental Specifications - Appendix D Provides the safety, data coupler, and Canadian certification information. Index Refer to the Index to locate specific information. Information provided by the User’s Guide In addition, the User’s Guide contains the following sections: Table of Contents Use t
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Introduction Basic Troubleshooting - Chapter 5 Guides the user through problem solving, and recommended corrective actions. Environment Specifications - A Provides the safety, data coupler, and Canadian certification information. Index Refer to the Index to locate specific information. 1-4 WorkCentre Pro 665/685/765/785
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Introduction Document Conventions A document convention is simply a way of presenting information. This section explains the conventions used in the WorkCentre Pro User’s Guide. Many procedures require you to press a key to perform a function; these keys appear in boldface type. For example: Press Start to send a fax. When you use the Menu Mode, you may have to press a series of keys before arriving at the desired menu. The resulting screen message for each step appears next to the series
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Introduction Notes, Cautions, and Warnings This manual uses notes, cautions, and warnings to emphasize information the reader needs. Notes contain information that supplements the text. Notes are emphasized with italics. The following is an example of a note: Note: Notes are provided as additional information. The following are examples of a caution and a warning: CAUTION Do not touch the green drum surface. Touching the drum could reduce the print quality. WARNING Do not touch the heater uni
