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User’s Guide
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Document Name Trademark Information OKIFAX 4580 User’s Guide OKI and OKI DATA are registered trademarks of Oki Electric P/N 59347801 Industry Company, Ltd. Adobe, ATM, PostScript and Type Manager are trademarks of Disclaimer Adobe Systems, Inc. which may be registered in certain Every effort has been made to ensure that the information in jurisdictions. this document is complete, accurate, and up-to-date. Oki Data Energy Star is a registered trademark of the United States assumes no responsibil
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Contents Introduction ........................................................5 Basic Operations ..............................................36 Features ...........................................................5 Preparing Documents.....................................36 Handset Kit.......................................................5 Document Size ..........................................36 Multiple Page Documents ..........................36 Safety ......................................
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Printing Confidential Messages ......................48 Printing Reports .............................................65 To print a received Printing a Message Confirmation Report....65 confidential fax message .........................48 Printing Other Reports ...............................65 Relay Broadcasting ........................................49 Codes Used in Reports ..................................66 Relay Initiating Station ...............................49 Result Codes ...........
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Introduction Thank you for purchasing this OKIFAX 4580 fax The ability to share the same telephone line machine. This machine uses advanced Light with an answering machine. Emitting Diode technology to transfer received and A closed network feature for limiting who can copied images to plain paper. It has been designed send faxes to your machine. Closed network to make sending and receiving faxes a fast and can also limit both where faxes can be sent to trouble-free process. and received fr
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Safety Installation Hints Operation and Maintenance Install the machine in a dust-free location Aside from the instructions specifically stipu- away from direct sunlight. lated in this document, do not attempt to disassemble or service this machine, including Place the machine near an electrical outlet the lubrication of moving parts. Please that is easily accessible. contact an authorized service center for Do not plug the machine into a power source assistance. shared by items that pr
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Toner Cartridge and Image Drum Unit Emergency First Aid IF TONER IS SWALLOWED: Dilute by having Warning: This OKI facsimile machine will not the person drink two glasses of water and operate if any toner cartridge or induce vomiting by administering Syrup of image drum unit other than that Ipecac (follow manufacturer’s instructions). specified by OKI is installed. Please Seek medical attention immediately. Never be sure to read the labeling on the attempt to induce vomiting or give anything
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Component Identification What You Should Receive Document Tray Telephone Cord Fig04_02.eps Fig04_05.eps Toner Cartridge Fig04_09.eps Paper Tray/Copy Stacker Fig04_03.eps Document Stacker Fig04_06.eps Facsimile Unit Fig04_01.eps Image Drum Unit (Inside machine) Fig04_07.eps Power Cord Fig04_04.eps
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Components 1 Components 2 1 Paper Tray/Copy Stacker 1 PC Connector Up to 100 sheets of paper can be loaded onto Plug the computer cable into this connector (if this tray. Up to 30 sheets of finished copies or you have installed the MFP Option Kit). received faxes can be stacked on top of this 2 LINE Terminal tray. Terminal for connecting the unit to an outside 2 Document Tray telephone line. Holds original documents that are to be faxed 3 TEL Terminal or copied. Terminal for connecting the machi
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Components 3 1 LED Print Head This black bar is the part of your machine which writes received or copied images onto the image drum unit. You should clean this bar each time you change your toner cartridge. 2 Image Drum Unit The image drum unit contains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper. 3 Toner Cartridge This black cylinder, installed inside the image drum unit, contains the black powder which is your machine’s i
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Control Panel Keys and Indicators Fig04_13_a.eps NO 1 LCD Display Panel: Refer to this display for 3 key / Type of Original: instructions and information while your machine Use this key to is performing operations or while you are Select the document contrast after you programming. load a document for transmission. Use YES 2 key / Transmit Resolution: LIGHT for originals that are too light, Use this key to: change the resolution used for transmitting NORMAL for documents with good con- docum
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Control Panel Keys and Indicators (Continued) Fig04_13.eps 5 e-mail Key: When the Internet Fax feature set 7 HOOK/V. REQUEST Key: Press this key to option is installed, press this key before enter- open a telephone line for manual dialing. You ing an e-mail address directly from the One- can hear the dialing through your machine’s Touch or 10-Key (Numeric) keypads. speaker. If you have an external telephone connected to your machine, you can also use 6 SEARCH Key: The One-Touch keys and Auto thi
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Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 8 REDIAL Key: Press this key to manually redial 11 COPY Key: You may use this key to make the last number dialed on your machine. copies, obtain a Message Confirmation Report, or to program a One-Touch key or an Auto Dial 9 AUTO DIAL Key: Auto Dial numbers are Number. abbreviated numbers for rapid dialing. Rather than dialing the entire telephone number, you After loading a document, press this key to can enter a 3-digit Auto Dial numb
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Control Panel Keys and Indicators (Continued) Fig04_13.eps 13 START Key: Press the START key to initiate 17 6 / DELETE key (One-Touch key 6): Use this the operation indicated on the display or to key to delete characters or numbers while confirm information you have entered into the programming information into your machine. display. Pressing DELETE deletes the character the cursor is sitting under and all characters to the 14 ALARM Indicator: When there is a problem, right of the cursor positio
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Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 19 + [Plus] key (One-Touch key 8): Each fax 21 10 / UNIQUE Key (One-Touch key 10): When number you enter or program into your ma- programming the Sender ID, Location ID, etc., chine can be up to 40 digits long. If you need to use this key to enter unique characters: dial a number which is longer than 40 digits, Umlaut characters: ä ß ñ ö ü you can dial a number using any combination Norwegian characters: Æ Å Ø æ å ø of One-Touch keys
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Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 24 # / GROUP Key: Once you have programmed 26 Numeric Keypad: When dialing, these 12 keys some One-Touch keys or Auto Dial numbers, work just like the keypad on a telephone. Use use this key to create groups to allow you to the keypad to enter numbers, letters and other send the same fax to multiple locations. After characters while programming. After pressing you have loaded a document, use this key to the SEARCH key, you can also use
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The One-Touch Keypad The One-Touch keys are your machine’s most 5/POLLING Key: When a document is loaded important tool. Use them for quick, one-touch on the document table, use this key to set your dialing, and to access most of your machine’s machine to wait for another fax machine to call functions and programming options. and request the document to be sent (polling transmission). When no document is loaded on Using the One-Touch Keys for Dialing the document table, use this key to call anot
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Sounds Your Fax Machine Makes Signal Tones Your machine emits a number of sounds to inform you of specific conditions. One Short Beep Key Select Tone: This is a short beep that is generated each time you press a key. End of Session Tone: At the end of every successful fax session, your machine emits a beep to inform you that there were no errors or problems in the communication. Three Short Beeps Error Tones: If you press a wrong or inappro- priate key, your machine emits three short beeps. Five
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Installation Getting Started To install your new machine, follow the instructions Unpacking from Unpacking to Setting the Fax Identification. Before you begin, be sure that all the items listed You must complete these steps for your machine to below are included in your package. Remove the operate properly. contents from the carton and place them on a sturdy surface. If you have purchased an option package for your machine, refer to the documentation you received - Facsimile Machine with that op
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Setting Up Your Machine Install the Paper Tray/Copy Stacker Install the Document Tray Slip the paper tray/copy stacker tabs into the rear Insert the document tray into the long horizontal most slots in the top of the unit. You will feel them slot on the top of the unit. You will feel it lock into lock into place. place. Fig05_02.eps Fig05_01.eps
