Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read Important Safety Instructions first p.. Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.
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Manuals for the Machine Starter Guide The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine. Basic Operation Guide The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions. This Manual e-Manual The e-Manual includes information about all functions and configurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search functio
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How to Use This Manual Symbols Used in This Manual Indicates a situation that may lead to death or injury to persons. WARNING To use the machine safely, always pay attention to these warnings. Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these CAUTION cautions. Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations. Indicates ope
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Main Functions Multiple Documents onto Single Page Print multiple pages onto a single page. • Copy → P.34 • Print → P.40 2-Sided Printing Print copies, received faxes, or documents on both sides of paper. • Copy → P.33 • Print → P.39 • Fax → P.62 Fax One-touch/Coded/Group Dialing Receiving in the Memory → p.64 → p.73 Specify fax destinations using one-touch keys, • Store received faxes in the memory. coded dial, and group dial. • Print or forward the received fax after confi rming the sender
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Copy Adjusting Quality → p.31 Enlarging and Reducing → p.31 Adjust image quality by setting the density and Enlarge or reduce copies using custom copy ratios. resolution. Print Enlarging and Reducing Poster Printing → p.42 Watermark Printing → p.43 • Magnify and divide a single-page Add watermarks, such as “COPY” or → p.31 image to print on multiple sheets of “DRAFT”, to the document. Enlarge or reduce data to fi t the paper paper. size automatically or to print at custom • Make a poster b
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Contents Basic Operation Learn the Names and Functions of Each Part of the Machine ……… 10 Front side …………………………………………………………… 10 Interior ……………………………………………………………… 12 Back Side …………………………………………………………… 13 Learn the Functions of the Operation Panel ………………………… 14 Switch between Copy and Fax Mode ………………………………… 16 Enter Text …………………………………………………………… 17 Set Date and Time …………………………………………………… 18 Place Documents …………………………………………………… 19 Placing Documents on the Platen Glass …………………………… 20 Load Documents in
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Maintenance and Management Clean the Machine …………………………………………………… 46 Cleaning the Exterior and Interior …………………………………… 46 Cleaning the Fixing Unit …………………………………………… 47 Cleaning the Platen Glass and Feeder ……………………………… 48 Check and Replace Toner Cartridges ………………………………… 49 Checking the Toner Level …………………………………………… 49 Conserving the Toner to Extend the Life of Toner Cartridges ………… 50 Replacing the Toner Cartridge ……………………………………… 50 Manage Using the Report and List Functions ……………………… 53 Fax Regi
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Receive a Fax from Memory ………………………………………… 73 Switching to Memory Lock Mode …………………………………… 73 Viewing/Canceling/Forwarding Received Fax Documents ………… 74 Printing Received Fax Documents …………………………………… 74 View/Cancel/Forward a Fax Job ……………………………………… 75 Change the Fax Settings ……………………………………………… 75 Changing Fax Sending Settings ……………………………………… 75 Restricting Fax Sending Functions …………………………………… 77 Changing Fax RX Settings …………………………………………… 78 Changing Communication Management Settings ………………… 79
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Basic Operation This chapter describes overall information about the machine, and how to place the documents and load paper. Read this chapter fi rst. Learn the Names and Functions of Each Part of the Machine ……… 10 Front side …………………………………………………………… 10 Interior ……………………………………………………………… 12 Back Side …………………………………………………………… 13 Learn the Functions of the Operation Panel ………………………… 14 Switch between Copy and Fax Mode ………………………………… 16 Enter Text …………………………………………………………… 17 Set Date and Time ……………………
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Learn the Names and Functions of Each Part of the Machine Front side Feeder Automatically feeds documents into the machine ( →p.20). Document feeder tray Operation panel Place your documents in this tray. Use the panel to control the machine ( →p.14). Document return tray Returns documents after scanning. Document guides Adjust these guides to fi t the document. Feeder cover Open this cover to clear paper jams ( →P.83). Handset Use the handset when make a phone call or send a fax manu
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Basic Operation Platen glass Use to scan non-standard size paper or books, as well as standard size paper ( →p.19). Output tray Printed documents are output here. Paper stopper Use the paper stopper to prevent paper from falling out of the output tray. Paper cassette (Auto) Load paper here ( →p.22). Ventilation slots Allows heat to escape from inside of the machine. Leave more Scanning area than 4" (10 cm) of Scans documents space around the from the feeder. machine. Paper guides Adju
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Interior Toner cover Open this cover to access the toner cartridge or clear paper jams ( →p.50, p.84). Paper exit guide Open this guide to clear paper jams. ( →p.84) Transfer roller Transfers toner onto paper. Toner guides When inserting the toner cartridge, fi t the protrusions on the toner cartridge into these guides. 12
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Basic Operation Back Side Rating label The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specifi ed. Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center. USB port Connect to a computer via a USB cable. Handset jack Connect the handset. External device jack Connect and external telephone. Telephone line jack Connect a telephone line. Power socket Connect the po
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Learn the Functions of the Operation Panel 0 to 9 Press to access menu functions (see “Navigating Press to enter letters and numbers. Menu (Numeric Keys) the Menu” at the bottom of the next page). • Press to switch the character entry Report Press to manually print reports and lists ( →p.53). mode. Press to select the image quality for copying * • When sending a fax, press to switch Image or the scanning resolution for the sending between pulse and tone dialing. Quality document. Press t
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Basic Operation Address Book Press to search for recipients registered in the address book ( →p.65). Coded Dial Press to enter a recipient’s code for coded speed dialing ( →p.64). When faxing, press to redial the last three numbers called or insert a Redial/Pause pause in a fax number ( →p.65, p.67). Hook Press to dial a number without using a telephone or handset. One-touch Speed Dial Keys Mode Switching Keys Press to specify recipients registered Press to switch between the Copy to one-touc
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Switch between Copy and Fax Mode Switch to Copy or Fax mode fi rst to use each mode. Press the key to switch between the Copy and Fax modes. If you do not operate the machine for a while, the machine returns to the Fax mode (standby mode) automatically. Copy Mode Displays the copy ratio, paper source, Copy: Press Start 1 01 paper size, and number of copies. 100% LTR + Density: 0 - To change the settings: Original Type: Text... 2-Sided: Off 1. Press [ ▲] or [ ▼] to highlight an it
Set Date and Time If the incorrect date or time is printed on faxes or reports, change the date and time settings. Press [ ] (Menu). 1 Press [ ▲] or [ ▼] to highlight , and then press [OK]. 2 Press [ ▲] or [ ▼] to highlight
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Basic Operation Pl a c e D o c u m e nt s Choose the appropriate way to place documents according to the document's type. When placing non-standard documents such as heavy paper, small paper, or booklets. Check available documents. Size (Width x Length) Maximum Weight Maximum 4.4 lb (2 kg) Capacity 1 Sheet Use the platen glass. ( →P.20) When placing multiple documents of Check available documents. plain paper in the same size, thickness , and weight. Size (Width x Length) Ma Max
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Placing Documents on the Platen Glass Open the feeder. 1 Place your document face down. 2 Align the document with the appropriate paper size marks. 3 • If the document does not match any of the paper size marks, align the upper left edge of your document with the arrow mark. • If the document is a transparency, place white paper above the document. STMT A5 B5 A4 LTR Close the feeder. 4 CAUTION • When closing the feeder, be careful not to get your fi ngers L oad Documents in the Feed
