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XEROX
Xerox MRP Family
4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP
Fax Modem for Macintosh
Operator Guide
May 1995
720P12322
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Notices Your optional fax board must be installed by a qualified service representative. Safety CAUTION: This equipment generates, uses, and can radiate radio frequency energy, and if not installed and used in accordance with the installation requirements, may cause radio interference to radio communications. U.S.A. Your printer has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC rules, which are designed to provide reasonab
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NOTICES Laser safety Your printer complies with appropriate safety standards. Specifically regarding lasers, the equipment complies with laser product performance standards set by governmental, international and national agencies as a Class 1 laser product. It does not emit hazardous light; the beam is totally enclosed during all phases of customer operation and maintenance. WARNING: Use of controls or adjustments or performance of procedures other than those specified herein may result in haz
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NOTICES WARNING: Use of unsuitable materials may result in poor performance and can possibly create a hazardous condition. Always use a Xerox specified cordset with the Equipment Leakage Circuit Interrupter/Residual Current Device (ELCI/RCD). Use caution when installing or modifying telephone lines. Do not do this Never use an extension cord with the ELCI/RCD. Never use the ELCI/RCD where water may enter the casing. Never attempt any maintenance function that is not specifically described in th
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NOTICES U.S. configuration of ELCI/RCD 1 Window 2 Reset button International configuration of ELCI/RCD 1 Window 2 Reset button If power is interrupted to the printer, follow these steps: 1. Locate the safety device, using the U.S. or International Configuration (above). 2. Check to see if a red flag displays in the window of the safety device. 3. If the red flag does not display, press and release the black Reset button. The red flag displays and power is restored to the system. If power is not
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Table of contents Notices iii Safety iii Laser safety iv Operational safety iv Introduction ix About this guide ix Conventions ix 1. Installation 1-1 Macintosh fax utility software package 1-1 Hardware and software requirements 1-1 Fax printer driver 1-2 Fax printer utility 1-2 Before you begin installation 1-2 Installation procedure 1-3 Initial configuration settings 1-4 Removing the fax utility 1-6 2. Operation 2-1 Fax Destinations window 2-1 Sending a fax 2-2 Creating a cover page 2-3 Transm
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TABLE OF CONTENTS Deleting phonebook entries 3-4 Options 3-4 Adding individuals to the phonebook 3-5 Adding groups to the phonebook 3-5 Broadcasting a fax 3-5 4. Additional configuration options 4-1 Accessing the fax printer utility 4-1 Accessing the Fax Phonebook option 4-1 Incoming fax settings 4-1 Fax Printer Calendar 4-2 Print Activity Report 4-3 Clear Activity Report 4-3 5. Fax Setup menu 5-1 Fax Setup menu 5-1 Fax setup item descriptions 5-4 Fax Mode 5-4 Clock Setup 5-4 Send Setup 5-5 Rece
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Introduction This guide is intended to be an information reference for the Macintosh fax modem option for your printer. About this guide The procedures presented in this guide were written with the assumption that the reader is a network administrator familiar with installing printers on networks, and is familiar with basic Macintosh operations and terminology. Conventions This manual uses conventions in text and procedures. Text conventions This manual uses the following conventions throughou
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INTRODUCTION Procedure conventions This guide uses the following conventions within printer control panel procedures. A function key, when referred to in the main text of this guide, is identified by the function key name, a slash (/), and then the function key icon: • Off-Line/O • Clear/C • Main Menu/M • Pause/P • Last Page/L • Reset/R • Enter/L • Test Mode/T A function key, specified in a numbered step-by-step example of control panel procedures, is identified by the icon in the left margin
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1. Installation Each time you print with your Macintosh, the printer fax utility gives you the capability to send your document as a high-quality fax directly from your Macintosh to compatible fax machines or fax printers anywhere in the world. Macintosh fax utility software package The Macintosh fax utility software package is comprised of a program disk with the following items: • Build Fax Driver • Fax Printer Utility • Teach Text document. The fax utility software allows you to do the follow
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INSTALLATION • Fax Utility for Macintosh disk that contains the following files: — Build Fax Driver — Fax Printer Utility. The following options, if installed on your printer, can increase performance when you fax and print at the same time, or when you send and receive complex faxes: • 20 MB of RAM installed on your printer • A high-capacity hard drive (to allow the spooling of fax jobs). Fax printer driver When you build the fax printer driver from your LaserWriter printer driver, a Print Dial
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INSTALLATION The fax utility does not function correctly in any other setting, because this utility sends PostScript queries to the printer and feed back is returned only in the AppleTalk PostScript mode. 2. Make a backup copy of the program disk. Store the original disk in a safe place and use the backup copy. 3. Make sure you have at least 373 KB available on your hard disk to store the fax utility software. 4. On your hard disk, create a new folder for the fax utility software. You may name
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INSTALLATION 5. Click on Fax Printer to change the printer driver to the required printer. Make sure your printer is selected in the Select LaserWriter window. 6. Click on Continue if the system prompts you to select Page Setup and confirm the settings. This is necessary for the application to format documents correctly for the fax printer. 7. In order to spool one or more faxes to the Print Monitor queue and to continue working on your Macintosh computer during fax transmission, the Backgroun
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INSTALLATION 3. Click on the [Options] radio button. The Fax Options window displays. N Note: Clicking the [Help] button at any point gives you advice and information about the current window. 4. Complete the fields in the Fax Options window. Refer to table 1-1. 5. Click on the [OK] button after you complete the entries in the Fax Options window. The Fax Destinations window displays. 6. Click on [Cancel] to complete the installation. N Note: You can also access the Fax Setup menu through the
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INSTALLATION Table 1-1. Fax Options window field descriptions (continued) Field/Button Description [Tone Dialing] These radio buttons enable you to specify whether your phone system uses tone [Pulse Dialing] dialing or pulse dialing. [Tone dialing] is the default setting. Long Distance Prefix Enter the prefix you must dial when calling outside your local calling area (for example, you may need to dial a “1” before dialing the long distance area code and number). If this does not apply to your
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2. Operation This chapter explains how to use the fax utility to send faxes from any Macintosh that supports printing. You learn how to perform the following tasks: • Use the options provided in the Fax Destinations window • Fax a document directly from your Macintosh applications • Add an optional cover page • Transmit a PostScript file • Send a fax to multiple locations (broadcast fax) using your phonebook • Specify a time for a delayed fax transmission • Edit fax options. Fax Destinations wi
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OPERATION Table 2-1 lists and defines each of the options available from the Fax Destinations window. Table 2-1. Fax Destinations window options Field/Button Description Fax Number Enter the phone number of the destination fax. If more than one individual (or one or more groups) is selected in the scrolling list, the Fax Number field displays the word “Group” and you are unable to edit the field. Scrolling List As you add individuals and groups to your Fax Phonebook, the entries appear in this
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OPERATION 3. Click on the [Options] button, and make sure the current Fax Options configuration settings are appropriate for this fax transmission. For a description of the fax option settings, refer to table 1-1. If you wish to override any of the settings you specified during installation, simply change the setting and continue with this procedure. Change the Resolution setting to PostScript only if the receiving fax can support PostScript. If you choose PostScript, enter the password of the
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OPERATION 3. Enter your name, your company name, and your fax number in the From: fields. 4. Enter the phone number where you can be reached in the Voice Phone field. 5. Enter any comments that you wish to include on the cover page. 6. Click on the [Add To Phonebook...] button if you wish to add this recipient to the phonebook. Refer to “Creating your Fax Phonebook” in the “Phonebook” chapter. 7. Click on the [Send Fax] button to begin transmitting your fax and fax cover page. Transmitting a Pos
