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User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in this manual before using the machine.
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Quick Reference Guide Storing Speed-Dial numbers Sending Faxes Automatic Transmission 1 Press Menu/Set, 2, 3, 2. 1 If it is not illuminated in blue, press 2 Using the dial pad, enter a three-digit Speed-Dial location number. (Fax). Press Menu/Set. 2 Load your document. 3 Select Fax/Tel. 3 Enter the fax number using One-Touch, Press Menu/Set. Speed-Dial, Search or the dial pad. 4 Enter the number (up to 20 digits). 4 Press Black Start. Press Menu/Set. 5 Enter the name up to 15 characters (or
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▲ Using Search 1 If it is not illuminated in blue, press (Fax). 2 Load your document. 3 Press Search/Speed Dial, and then enter the first letter of the name you’re looking for. 4 Press or to search the memory. 5 Press Black Start. Making copies Single copy 1Press (Copy) to illuminate it in blue. 2 Load your document. 3 Press Black Start or Color Start. Sorting copies using the ADF 1Press (Copy) to illuminate it in blue. 2 Load your document. 3 Use the dial pad to enter the number of copi
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Table of Contents Section I - General 1 General Information Using this Guide ..................................................................................................1-1 Finding information ........................................................................................1-1 Symbols used in this Guide ...........................................................................1-1 How to access the complete User’s Guide..........................................................1-2 To
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Paper settings......................................................................................................3-9 Paper Type ....................................................................................................3-9 Paper Size .....................................................................................................3-9 Volume Settings.................................................................................................3-10 Ring Volume ....................
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6 Receiving a fax Receive Mode......................................................................................................6-1 Fax Receive Settings...........................................................................................6-2 Ring Delay .....................................................................................................6-2 F/T Ring Time (Fax/Tel mode only)...............................................................6-3 Tray Use for Fax mode............
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9 Printing reports Fax reports...........................................................................................................9-1 Transmission Verification Report...................................................................9-1 Fax Journal (Activity report)...........................................................................9-1 Additional reports.................................................................................................9-2 10 Polling Polling Operation
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Industry Canada Compliance Statement (Canada only) .............................. A-3 For your safety.............................................................................................. A-3 Disconnect device ........................................................................................ A-3 LAN connection ............................................................................................ A-3 Laser safety.................................................................
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D Optional accessories Optional accessories .......................................................................................... D-1 Lower tray unit (Paper Feed Unit Type 1000) ..............................................D-1 Memory Unit Type C (64/128/256 MB)......................................................... D-3 Installing additional memory ......................................................................... D-3 E Specifications Product description............................
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Section I General 1. General Information 2. Loading paper and documents 3. Setup 4. Security features SECTION I GENERAL
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General Information 1 Using this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide. Symbols used in this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points o
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General Information How to access the Note If this window does not appear, use complete User’s Guide 1 ® Windows Explorer to run the setup.exe program from the root directory of the This User’s Guide does not contain all the CD-ROM. information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When 4 Click Documentation. you are ready to learn detailed information about these operations, read the complete 5 Click the documenta
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▲ ▲ Chapter 1 Control panel overview 1 One-Touch Keys 5 Menu keys: These 8 keys give you instant access to 16 Menu/Set previously stored numbers. The same key is used for Menu and Set Shift 2 operations. To access One-Touch numbers 9 to 16, hold Lets you access the Menu to program and down Shift as you press the One-Touch key. store your settings in the machine. 3 Copy keys (Temporary settings): Volume keys Enlarge/Reduce Lets you reduce or enlarge copies depending When listening to the spe
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General Information 1 6 Dial Pad @ Liquid Crystal Display (LCD) Use these keys to dial telephone or fax Displays messages on the screen to help you numbers and as a keyboard for entering set up and use your machine. information into the machine. A Fax and telephone keys: The # key lets you temporarily switch the Redial/Pause dialing mode during a telephone call from Redials the last number you called. It also Pulse to Tone. inserts a pause in quick dial numbers. 7 Black Start Hook Lets you
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Chapter 1 How can you avoid possible About fax machines problems? A very good way to avoid problems like the Custom features one mentioned, is to get a second phone number on your present phone line. Do you have Voice Mail on the phone Many people with Voice Mail choose an line? alternative service, which is called If you have Voice Mail on the phone line “Distinctive Ring”, and they are very satisfied where you will install your new machine, with it. there is a strong possibility that V
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General Information Fax tones and handshake ECM (Error Correction Mode) When someone is sending a fax, the fax The Error Correction Mode (ECM) is a way for 1 machine sends fax calling tones (CNG the machine to check a fax transmission tones). These are quiet, intermittent beeps while it is in progress. If the machine detects every 4-seconds. You’ll hear them after you errors during fax transmission, it resends the dial and press Black Start and they will pages of the fax that had an error. E
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Loading paper and documents 2 Type and size of paper Acceptable paper and other media The machine loads paper from the installed standard paper tray or optional lower tray. Recommended paper Standard paper tray ■ To get the best output quality and to avoid any damage, use smooth white paper. Since the standard paper tray is a universal type, you can use any of the paper types and ■ Before you buy a lot of paper, please test sizes (one paper type and size at a time) some to make sure that
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Loading paper and documents Paper capacity of the paper trays Standard Paper Tray Optional lower tray (Tray 1) (Tray 2) Paper size A4, Letter, B5 (JIS/ISO), Executive, A4, Letter, B5 (JIS/ISO), 2 A5, COM10, DL, Executive 4.1 x 8.3 in. to 8.5 x 11.7 in. (104.8 x 210 mm to 215.9 x 297 mm) Number of sheets Plain paper Up to 250 sheets Up to 530 sheets 2 2 (20 lb or 80 g/m ) (20 lb or 80 g/m ) Thick/Thicker Up to 40 sheets Up to 1.76 in. (44 mm) 2 paper loading height (44 lb or 165 g/m ) Transp
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Chapter 2 Types of paper to avoid Handling and using special paper IMPORTANT The machine is designed to work well with Some types of paper may not perform well most types of xerographic and bond paper. or may cause damage to your machine. However, some paper variables may have an Do not use paper: effect on print quality or handling reliability. Always test samples of paper before ■ that is highly textured purchasing to ensure desirable performance. ■ that is extremely smooth or shiny So
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Loading paper and documents Envelopes Note Most envelopes will be suitable for your ■ Before you print envelopes, you must ‘fan’ machine. However, some envelopes will the stack to avoid paper jams and have feed and print-quality problems misfeeds. because of the way they have been made. A ■ Before you print a lot of envelopes, test 2 suitable envelope should have edges with one to make sure that the print results are straight, well-creased folds and the leading what you want. edge sho
