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®
WorkForce 40 Series
Quick Guide
Basic Printing
Maintaining Your Printer
Solving Problems
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Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Basic Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Introduction ™ After you have set up your WorkForce 40 Series as described on the Start Here sheet, turn here to: ■ Load paper ■ Get the basic steps for printing from your computer ■ Perform routine maintenance ■ Solve simple problems For additional instructions, see the on-screen Epson Information Center by double- clicking the icon for it on your desktop. Movies and Contents of featured topics online manual Links to online resources Please follow these guidelines as you read the instructio
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Loading Paper You can print on a variety of paper types and sizes. For details, see page 6. 1. Open the paper support and pull up the extensions. 2. Open the output tray, pull out the extensions, and flip up the paper stop. Do not raise the paper stop for legal-size paper. 3. Squeeze the edge guide and slide it left. 4 Loading Paper
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4. Insert paper short edge first (glossy or printable side up), against the right side. Load letterhead or pre-printed paper top edge first. Always load paper short edge first, even for landscape printing. You can load up to 100 sheets of plain paper, 80 sheets of Epson Bright White Paper or Presentation Paper Matte, or 20 sheets of photo paper. Load other special papers one sheet at a time. Note: The type of paper you choose affects the way your printout looks. If you are just printing a
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Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your presentations, photos, and creative projects. SM You can purchase genuine Epson ink and paper at Epson Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766) or visit Epson’s website. Part Sheet Paper type Size number count
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Part Sheet Paper type Size number count Epson Premium Presentation Paper Borderless 8 × 10 in. S041467 50 Matte Letter (8.5 × 11 in.) S041257 50 S042180 100 Epson Premium Presentation Paper Letter (8.5 × 11 in.) S041568 50 Matte Double-sided Epson Ultra Premium Presentation Letter (8.5 × 11 in.) S041341 50 Paper Matte Epson Photo Quality Self-adhesive A4 (8.3 × 11.7 in.) S041106 10 Sheets Epson Iron-on Cool Peel Transfer Letter (8.5 × 11 in.) S041153 10 Paper Using Special Papers 7
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Basic Printing This section describes the basic steps for printing a document or photo stored on ® ® your Windows or Macintosh computer. For detailed instructions on printing, see the on-screen Epson Information Center. Before you start, make sure you’ve installed your printer software and connected the printer to your computer as described on the Start Here sheet. Tip: It’s a good idea to check for updates to your WorkForce 40 Series software (see page 24 for instructions). Printing in Wi
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4. On the Main tab, select the basic print settings. Make sure you choose the correct paper Type setting for the paper you are using (see page 14 for details). Select the type of document you’re printing (choose Photo or Best Photo for pictures) Select your paper Type Select your paper Size Click here for borderless photos Select your document Orientation Tip: For quick access to the most common settings, click the Shortcuts tab and select one of the presets. You can create your own p
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10. Click OK or Print to start printing. This window appears and shows the progress of your print job. Check ink cartridge status Cancel printing Printing With a Macintosh ® See one of the sections below for your Mac OS operating system. Mac OS X 10.5 1. Open a document or photo in an application. 2. Open the File menu and select Print. 3. Select EPSON WorkForce 40 as the Printer setting. Select EPSON WorkForce 40 Click to expand 4. Click d to expand the Print window, if necessary. 10 Basic P
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5. Select the basic page setup options. For borderless photos, choose a Paper Size setting with a Sheet Feeder - Borderless option. Note: If the setting you want isn’t shown (for example, Scale), check for it in your application before printing. Page setup options Pop-up menu 6. Choose Print Settings from the pop-up menu, then select the following settings that appear on the bottom of the screen: Choose Print Settings Select your paper type (see page 14) Select Color or Black/Grayscale o
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9. To monitor your print job, click the printer icon in the dock. Select your print job, then select an option to cancel, pause, or resume printing, if necessary. Cancel printing Pause or resume printing Select the print job Mac OS X 10.3 to 10.4 1. Open a document or photo in an application. 2. Select Page Setup from the File menu. Select the following settings: Select your printer Select your Paper Size Select your document or image orientation For borderless printing, choose a Sheet Fee
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4. Select Print from the File menu. You see a window like this one: Select your printer Select Print Settings 5. Choose Print Settings from the pop-up menu and select the following settings as necessary: Select your paper type (see page 14) Select Color or Black/Grayscale output Select higher quality or faster printing (if available) Select Automatic mode Note: In certain programs, you may need to select Advanced before you can select Print Settings. For more information about printer set
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9. To monitor the progress of your print job, click the printer icon in the dock (or click the Print Center icon and double-click WorkForce 40 on the next screen). Cancel printing Pause or resume printing Select the print job Selecting the Correct Paper Type Select the correct Type (see page 9) or Media Type (see page 11 or page 13) setting in your printer software. This tells the printer what kind of paper you’re using, so the ink coverage can be adjusted accordingly. For this paper Se
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Maintaining Your Printer Follow the instructions in this chapter for checking and cleaning the print head nozzles and replacing ink cartridges. To align the print head, if necessary, see your on-screen Epson Information Center. Caution: To keep your printer looking like new, don’t place anything on top of the cover or use it as a writing surface. If you need to clean the cover, use only a soft, non-abrasive microfiber-type cloth. Checking the Print Head Nozzles If your printouts are faint o
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4. Check the nozzle check pattern that prints to see if there are gaps in the lines. Nozzles are clean Nozzles need cleaning 5. If there are no gaps, the print head is clean. If there are gaps or the pattern is faint, clean the print head as described in the next section. Cleaning the Print Head If print quality has declined and the nozzle check pattern indicates clogged nozzles, you can clean the print head. Print head cleaning uses ink, so clean it only if necessary. Note: Print head clea
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Checking the Ink Cartridge Status When the ink light starts flashing, one or more cartridges are low on ink. You can continue printing until a cartridge needs replacement. When the ink light stays on, you need to replace the cartridge(s). Caution: You cannot print when an ink cartridge is expended even if the other cartridges are not expended. Leave the expended cartridge(s) installed until you have obtained a replacement, or the ink remaining in the print head nozzles may dry out. A windo
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Purchasing Ink Cartridges You can purchase genuine Epson ink and paper at Epson Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766). Use the following list when you order or purchase new ink cartridges: Part number Color Standard-capacity High-capacity Extra High-capacity Black 69 68 97 Cyan 69 68 — Magenta 69 68 — Yellow 69 68 — Note:
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Replacing Ink Cartridges Make sure you have a new ink cartridge before you begin. You must install new cartridges immediately after removing the old ones. Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability. 1. Turn on the printer. If a cartridge is expended, the ink light on the control panel stays on. You must replace the cartridge to be able to print. If the ink light is flashing, a cartridge is low on in
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■ If a cartridge is low or expended, the print head moves to the position to indicate which cartridge should be replaced. Press the ink button again to see if more cartridges are low or expended. If not, the print head moves to the replacement position on the right. ■ If no cartridges are low or expended, the print head moves to the replacement position on the right. 20 Maintaining Your Printer
