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HP 9200c Digital Sender
User Guide
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HP 9200C Digital Sender User Guide
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Copyright and License Trademark Credits © 2004 Copyright Hewlett-Packard Microsoft®, Windows®, and Windows NT® Development Company, LP are U.S. registered trademarks of Microsoft Corporation. Reproduction, adaptation, or translation without prior written permission is Adobe® and Acrobat® are trademarks of prohibited, except as allowed under the Adobe Systems Incorporated. copyright laws. The information contained in this document is subject to change without notice. The only warranties for HP pr
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Table of contents 1 Digital-sender basics Quick access to digital-sender information ...............................................................................2 User-guide links ..................................................................................................................2 Where to look for more information ....................................................................................2 HP 9200C Digital Sender features ...............................................
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Appendix A Support HP Customer support ..............................................................................................................43 Index iv ENWW
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Digital-sender basics 1 This section provides information about the following topics: ● Quick access to digital-sender information ● HP 9200C Digital Sender features ● Digital-sender parts ● Media specifications ● Software ● Controlling digital-sending security ENWW 1
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Quick access to digital-sender information Use these resources to find information about the HP 9200C Digital Sender. User-guide links ● Control-panel features ● Digital-sending tasks ● Problem solving Where to look for more information Several references are available for use with this digital sender. See http://www.hp.com/ support/9200C for more documentation information. HP 9200C Digital Sender Getting Started Guide (part number Q5916-90901)—Provides step-by-step instructions for installing a
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HP 9200C Digital Sender features The HP 9200C Digital Sender helps you quickly and conveniently distribute paper documents in an electronic format. It scans all kinds of documents and then uses the included HP Digital Sending Software (HP DSS) to send them to e-mail addresses, fax destinations, or network folders. The digital sender can also be set up to send documents to workflow destinations, along with metadata files containing workflow information that is captured at the device control-panel
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Digital-sender parts Before using the digital sender, familiarize yourself with its parts. 1 Jam release button 2 Control panel 3 On/off switch 4 Output bin 5 ADF input bin 6 ADF cable 7 Control-panel cable 8 10/100Base-T network port 9 EIO port 10 Power connector 11 Scanner lock 12 Serial number 4 Chapter 1 Digital-sender basics ENWW
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Media specifications The HP 9200C Digital Sender supports the following standard paper sizes: ● Letter: 215.9 x 279 mm (8.5 x 11 inches) ● Executive: 190 x 254 mm (7.5 x 10 inches) ● A4: 210 x 297 mm (8.3 x 11.7 inches) ● A5: 148 x 210 mm (5.83 x 8.27 inches) ● B5: 176 x 250 mm (6.9 x 9.8 inches) ● Legal (from the ADF only): 215.9 x 355.6 mm (8.5 x 14 inches) Paper weight: 60 to 120 g/m2 (16 to 32 lb) Up to 50 sheets of paper can be stacked in the ADF, for a maximum height of 5 mm (0.2 inch). EN
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Software Digital-sender software To take advantage of the full range of digital-sender features, you must install the HP Digital Sending Software Version 4.0 (HP DSS) that is provided on a CD-ROM with the product. This software runs as a service on a network server. It is not necessary to install any software or drivers on individual users' computers. See the HP 9200C Digital Sender Getting Started Guide for software installation instructions, and see the Install Notes file on the HP DSS CD-ROM
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Controlling digital-sending security The digital sender has been designed with security in mind. It includes a variety of features that work to protect the security of the digital-sending process. Network authentication The digital sender's most basic security feature is its ability to require a network login before a user can use the digital sending functions. This prevents unauthorized users from walking up to the device and sending documents. Secure e-mail For those users concerned about e-ma
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8 Chapter 1 Digital-sender basics ENWW
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Control panel 2 The device comes with an interactive control panel that includes a touchscreen for easy access to digital-sending functions. This section provides information about the control-panel features. ENWW 9
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Control-panel features The digital-sender control panel contains the following items. 3 1 4 2 5 6 12 7 11 8 10 9 1 Touch-screen graphical display 2 Numeric key pad 3 RESET button 4 MENU button 5 SLEEP button and LED 6 STATUS button 7 STOP button 8 START button and LED 9 Attention LED 10 Data LED 11 Ready LED 12 Contrast control wheel Using the control-panel buttons Button Function RESET Logs off the current user. Resets the job settings to factory or user-defined default values. MENU Shows the c
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Understanding digital-sender status The digital sender has two buttons and three lights to indicate and control the digital-sender status. To interpret the control-panel lights, see the follow table. For information about troubleshooting digital-sender problems, see Problem solving. Digital Sender status indications Element Status indication SLEEP button When in Sleep mode, the green LED on the button is lit. Push this button to enter or end Sleep mode. START button The Start LED is green when t
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12 Chapter 2 Control panel ENWW
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Digital-sending tasks 3 This section provides instructions for how to carry out common digital-sending tasks. Loading documents You can use either the automatic document feeder (ADF) or the scanner glass to load documents for digital sending. Use the following instructions to load documents. Loading documents in the ADF Using the ADF, you can scan up to 50 pages at a time (depending on the thickness of the pages). To load the ADF 1. Load the document face-up into the ADF. See Media specificatio
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Avoiding ADF jams Use the following information to avoid jams when using the ADF. ● When loading paper into the ADF, ensure that the paper stack is square and straight and the paper guides are adjusted to the width of the page to be scanned 2 ● Do not overload the ADF. The ADF was designed to hold 50 sheets of 75 g/m (20 lb) bond paper. ● If the paper to be scanned using the ADF was previously folded, flatten it to the best of your ability. Try to remove all wrinkles and folds from the paper. ●
