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quick help
hp deskjet 9xx series
table of contents
learn to print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
introducing the hp deskjet series printer . . . . . . . . . . . . . . . . . . . . . 2
terms and conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
notices and acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
learning about printer features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
using paper tray
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product maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . 49 print cartridge status light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 replacing print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 automatically cleaning print cartridges . . . . . . . . . . . . . . . . . . . . . 56 manually cleaning print cartridges . . . . . . . . . . . . . . . . . . . . . . . 57 cleaning the printer case . . . . . . . . . . . . . . . . . . . . . . .
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learn to print • introducing the hp deskjet series printer • terms and conventions • notices and acknowledgments • learning about printer features • using paper trays • printing with the hp deskjet printer 1
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introducing the hp deskjet series printer Congratulations! You have purchased an HP Deskjet printer which is equipped with several new features: • Expanded print capability allows you to print information from devices other than your desktop computer using the infrared printing feature. This feature may not be available in all printer models. • Increased print speeds up to 17 pages per minute for black text and 13 pages per minute for text containing color or color graphics. Print speeds
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terms and conventions The following terms and word conventions are used in Quick Help. terms The HP Deskjet 990cxi/cse, HP Deskjet 980cxi, HP Deskjet 960cxi/960cse series printers are referred to as HP Deskjet 9xx or HP Deskjet. symbols The > symbol guides you through a series of software steps. For example: Click Macintosh HD > Utilities > hp deskjet > hp deskjet utility to open the hp deskjet 9xx utility screen. cautions and warnings A Caution indicates possible damage to the HP Deskjet pr
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notices and acknowledgments hewlett-packard company notices The information contained in this document is subject to change without notice. Hewlett-Packard (HP) makes no warranty of any kind with regard to this material including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this materi
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learning about printer features buttons and lights The HP Deskjet printer buttons let you turn the printer on and off, cancel a print job, or resume printing. The lights give you visual cues about the state of the printer. 1. cancel button 2. print cartridge light and status symbol 3. Resume light and button 4. Power light and button cancel button Pressing this button cancels the current print job. print cartridge status symbol and light The light above the Print Cartridge Status symbol fla
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resume button and light The light above the Resume button flashes when an action is required such as loading paper or clearing a paper jam. When the problem is fixed, press the Resume button to continue printing. power button and light The Power button turns the printer on and off. It takes approximately five seconds for the printer to turn on after pressing the Power button. The green light above the Power button flashes when printing is in progress. Caution! Always use the Power button on
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infrared lens The HP Deskjet printer has a special Infrared (Ir) lens. The Infrared lens allows printing from an infrared sending device such as a Palm Pilot, or PowerBook computer. The infrared printing feature may not be available in all printer models. See also: infrared printing feature automatic two-sided printing module The Automatic Two-Sided Printing Module is a special hardware feature that enables the printer to automatically print on both sides of the media. If this feature is n
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manual two-sided printing Manual Two-Sided Printing is a feature that enables the printer to print both sides of a page when the Rear Access Door is attached. See also: manual two-sided printing automatic paper-type sensor The Automatic Paper-Type Sensor automatically determines the correct paper type for most paper or media placed in the printer’s In tray. This feature, particularly when used with HP paper and media, assists in obtaining the best printing results. The feature can be used w
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using paper trays in tray The In tray holds paper or other media to be printed. 1. in tray pulled out 2. paper length guide 3. paper width guide 1. out tray 2. in tray pushed in 9
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out tray Change the position of the Out tray for different printing needs. 1. single envelope slot 2. out tray down 3. out tray extension 1. out tray up Out tray down. Leave the tray in the down position for most types of printing and single envelope printing. Out tray extension. Pull the tray extension out when printing a large number of pages. Also extend the tray when you are printing in draft mode to prevent the paper from falling out of the tray. When the print job finishes, push the t
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printing with the hp deskjet printer The printer is controlled by software installed on your computer. The printer software, also called the printer driver, provides dialog boxes which communicate your print requests to the printer. Select the printer you are using as the default printer before printing. selecting the default printer using the Chooser Use one of the following methods to select the HP Deskjet 9xx printer you are using as the default printer in the Chooser. USB connection 1.
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selecting the default printer using other options Other options allow you to select a default printer without using the Chooser. Try one of these options: • Click the printer icon on the menu bar, then select hp deskjet 9xx. • Click the control strip icon on the edge of the desktop to expand the control strip. Click the printer icon on the control strip, then select hp deskjet 9xx. • Drag the document you want to print to the hp deskjet 9xx printer icon on the desktop. • Click the deskjet 9x
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selecting print settings The following instructions provide the most common method of selecting page layout and print options. The software program you are using may vary from the method provided. controlling page layout 1. Open the file you want to print. 2. Click File > Page Setup to display the hp deskjet 9xx Page Setup screen. 3. Select the following options: • Paper size: Choose the paper size, envelopes, or other media you have in the In tray. • Scaling (%): Enter a number from 5 to 999
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4. Select Paper Type/Quality to choose print quality options, paper type, ink density, and drying time. 5. Select Layout to choose multiple pages per sheet and two-sided printing. 6. Select Color to choose options for color, grayscale, and black and white image and text resolution. • ColorSmart III allows you to adjust the ink saturation, brightness, and color tone for print images. The ColorSmart III option also allows you to disable image enhancements. • ColorSync is used to match colors w
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• Marking a print request urgent - Click the job title or icon, then click the small clock. - Click Urgent in the dialog box that appears. This action moves the print request to the top of the list. • Sorting/changing the order of print request - Select the column heading for the column you want to sort or change. - Select the Print Time column heading to view and change print order. - Drag and drop the print job title in the Name column to the desired print order position in the list. • Sto
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using the buttons in the print dialog box The buttons at the bottom of the Print dialog box include: Default: returns the print settings to the system default. Edit Settings...: allows you to edit saved print settings. Save Current Settings...: allows you to assign a name to the settings and save them under that name. Preview: allows you to view your document before you print it so you can see how the document will print with the current settings. Cancel: cancels settings you have entered and
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printing on paper and other media •envelopes • transparencies • labels • business cards, index cards, and other small media • photographs • greeting cards • posters • banners • iron-on transfers • manual two-sided printing 17
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envelopes Print a single envelope using the envelope slot, or print a stack of envelopes using the In tray. printing a single envelope preparing to print 1. Place the envelope—with the flap side on the left and facing up—into the single envelope slot. 2. Push the envelope forward until it stops. printing envelopes If your software program includes an envelope printing feature, do not follow these instructions. Follow the instructions provided by the software program. 1. Open the file you wa
