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HP 1040/1050 Fax series
User Guide
Part number: Q7270-90102
First edition: 10/2004
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© Copyright 2004 Hewlett-Packard Development •Certificates of deposit Company, L.P. •Copyrighted works The information contained herein is subject to change Safety information without notice. No part of the document may be photocopied, reproduced, or translated to another WARNING! To prevent fire or shock hazard, do not language without the prior written consent of Hewlett- expose this product to rain or any type of moisture. Packard Company. Always follow basic safety precautions when using
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Contents 1Quick start Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics The HP Fax 1040/1050 6 Parts of the HP Fax 6 Control Panel of HP FAX 7 The menus 12 Overview of menu options 13 BASIC FAX menu 13 ADVANCED FAX menu 14 SET UP SOUND menu 15 TOOLS menu 15 SET UP TAM menu 15 Loudspeaker—HP 1040 Fax 16 Speakerphone—HP 1050 Fax 16 Navigate the menus 17 Ready mode 17 Menu buttons 17 Enter dates, times, text, and telephon
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3 Additional features Set rings to answer 27 Use Caller ID 28 Turn Caller ID on 28 See who called with Caller ID 28 Print a list of Caller ID numbers 28 Block junk fax numbers 28 Add a junk fax number 28 Delete a number 29 Scan & Fax Mode 29 Image TCR 29 Distinctive ring (DRPD) 30 Step 1—Teach the HP Fax the ring pattern 30 Step 2—Set up distinctive ring (DRPD) answer mode 31 Answer/receive mode 31 HP1040 Fax 31 HP1050 Fax 32 4 Digital message center (HP 1050 Fax only) Turn on the message center
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6 Feature reference Set the date and time 49 Turn on and off sounds 49 Alarm sounds 49 Key sounds 50 Silent mode 50 Set the fax header information 50 Print reports 51 Automatic reports 51 Reports you can print 51 Reprinting faxes 52 Clearing memory 53 Loudspeaker—HP 1040 Fax 53 Speakerphone—HP 1050 Fax 53 Redial a number in memory 54 7 Care and maintenance Print cartridge information 55 View ink level 55 Print the self test 56 Replace the print cartridge 56 Clear jammed documents and paper 58 D
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Declaration of conformity 78 Use Hewlett-Packard support services 79 Hewlett-Packard LIMITED WARRANTY STATEMENT 80 iv Contents
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1 Quick start This chapter gives you a quick introduction to the basic functions of your new fax machine. Please refer to the later chapters for detailed instructions. 1 The “arrow buttons” located under the Menu button on the control panel are designated by !"in the instructions. 1 Load paper You can load up to 50 sheets of plain paper in the input tray. Before loading the paper, make sure the paper size is set correctly in the BASIC FAX menu. For more information, see Paper Size on page
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Load documents to fax or copy 3 Fan, neatly stack, then insert up to 50 sheets of paper with the print side facing you. 3 4 Push the Paper Tray Cover back into place. 4 Load documents to fax or copy You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine). Adjust guides to document width. Send a fax 1. Place the document to be sent (up to 10 pages) in the document feeder. 2. Dial the number by using one of these methods: • Entering th
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Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 27. FAX or TAM answer mode The fax machine will answer the telephone, automatically detect fax tones, and receive a fax. TIP: If you answer the telephone and hear fax tones, press the Start/Enter button to receive the fax. AUTO answer mode In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer on page 27
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Make a telephone call 5. Press !"to select the reduction or enlargement percentage you want (50 –125). TIP: The maximum enlargement percent depends on the model you purchased. 6. Press Copy to start copying or press Start/Enter to go to the next option. Collate then Off will display. 7. Press !" to select On if you want the copies collated. If Collate is Off, pressing either Copy or Start/Enter will start copying. 8. If Collate is On, press Copy to start copying or press Start/Enter to go to th
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2 HP Fax basics This chapter lists the basic features of your new HP Fax and introduces you to the machine. For detailed instructions, refer to the later chapters. The HP Fax features The HP Fax offers the following features: • 100 page fax memory • 50 page paper tray • 10 page document feeder • Scan & Fax capability: Scan the entire document into memory before sending (see page 29). • 80 to 100 (depends on model) speed dialing locations (including10 One-Touch speed dials) (see page 23). • Di
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The HP Fax 1040/1050 The HP Fax 1040/1050 Parts of the HP Fax Figure 2-1 Front view 1 Document support 8 2 Paper tray 3 Paper tray cover 1 7 4 Document guide 2 6 5 Document feeder 3 6 Handset 4 7 Paper guide 8 Paper support 5 Figure 2-2 Rear view 1 Power cord socket 1 6 HP Fax basics
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The HP Fax 1040/1050 Figure 2-3 Bottom view 1 Connect handset to the HANDSET port. 2 Connect telephone line to the LINE port. 1 3 HP 1040 only: Connect 2 3 answering machine or extension phone to the EXT. port. Control Panel of HP FAX Figure 2-4 Control panel of HP 1040 Fax HP Fax basics 7 HP Fax basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics
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The HP Fax 1040/1050 Figure 2-5 Control panel of HP 1050 Fax ABC DEF GHI JKL MNO PQRS TUV WXYZ HP 1050 Fax Figure 2-6 HP 1040 & HP 1050 Fax control panel—Left side 1 Scan & Fax Mode: When Scan & Fax mode is turned on, the device scans all pages before starting to send the fax. The button is lit when 2 3 4 5 Scan & Fax Mode is turned on. 2 Silent Mode: Will mute most sounds made by the device. To do this automatically at certain hours, See Adjust volume on page 28 for instructions on usin
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The HP Fax 1040/1050 Figure 2-7 HP 1040 & HP 1050 Fax control panel—Middle 6 Space: [The 1 key]. Enters a space between words when entering a name in a text field. 4 6 7 7 Display: Displays menu items and messages from the HP Fax. 8 Key pad: Dials telephone and fax numbers and enters letters and symbols in text fields. The phone ABC DEF key pad is also used for one-touch dialing. GHI JKL MNO 9 Symbols: [The 0 key]. Used to enter special PQRS TUV WXYZ characters when entering a name in a te
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The HP Fax 1040/1050 Figure 2-9 HP 1040 & HP 1050 Fax control panel—Right side lower 13 Copy: • Press twice to copy a document with the default copy settings. 13 • Press once then set options. Press Start/Enter 14 between options. Press Copy to copy the document. 14 Start/Enter: • Starts a fax or printing a report. 15 • Accepts the selection shown in the display. 15 Cancel: • In a Menu, stops an operation and returns to Ready mode. • When entering text or numbers: - Press once to backspace d
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The HP Fax 1040/1050 Figure 2-11 HP 1050 Fax only control panel—Right middle 16 Mute/Search: 18 19 20 • Mutes the telephone during a telephone call. • Search for a number stored in memory. 17 Speakerphone: The HP 1050 provides a fully functional speaker phone. 18 Redial/Pause: DEF • Automatically redials the last number or allows you MNO to select one of the last 10 numbers to redial. WXYZ • Adds a pause while entering a speed dial number. 19 R or Flash: Switches between telephone functions;
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The menus The menus 12 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND MEMORY CLEAR TOOLS Fax Number Date Format Rings to Answer Set Broadcasting Alarm Sound Clean Cartridge Fax Header Fax Name Date & Time Caller ID Set Delayed Fax Key Sound Align Cartridge Dial/Schedule Set Junk Fax No. Set Fax Forward Silent Mode View Ink Level Fax Log Print Quality Set Polling Send Faxes in Memory Adjust Scanner Paper Size Cancel Schedule Factory Default Sending Confirm Man
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Overview of menu options Overview of menu options Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 51.) To change these settings, see Navigate the menus on page 17. The tables below shows the options for a menu in the left column and their setting choices in the right column. BASIC FAX menu Option Settings Rings To Answer You can select the number of rings before answering an incoming call.
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Overview of menu options Option Settings Fax Log The Fax Log shows the specific information concerning transmission or reception activities, the time and date of most recent 40 transmissions or receptions. The settings are On and Off. Resolution Sets the default resolution when copying and faxing. The settings are: Standard, Fine, and Superfine. For more information, see Set document resolution and contrast for a single copy on page 26. Contrast Sets the default contrast when copying and f
