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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
High Security Mode
Management Guide
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©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.
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Preface Thank you for purchasing Toshiba Multifunctional Digital Systems. This manual explains about the conditions and settings for using the Multifunctional Digital Systems which complies with TM *1 IEEE Std 2600.1 -2009 . Read this manual carefully before using your Multifunctional Digital Systems under the high security mode. For the TM security precautions on operating the equipment complying with IEEE Std 2600.1 -2009, refer to “Security Precautions” in the “Safety Information”. TM Keep
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Trademarks The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Vista is Microsoft Windows Vista Operating System. The official name of Windows 7 is Microsoft Windows 7 Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. Microsoft, Windows, Windows NT, and the brand names and product names of
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CONTENTS Preface....................................................................................................................................... 1 How to read this manual........................................................................................................ 1 Chapter 1 THE HIGH SECURITY MODE Precautions on Using the High Security Mode...................................................................... 6 Confirmation of the mode ..........................................
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4 CONTENTS
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1.THE HIGH SECURITY MODE Precautions on Using the High Security Mode ..................................................................... 6 Confirmation of the mode .......................................................................................................................................6 Operational conditions............................................................................................................................................7
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1 THE HIGH SECURITY MODE Precautions on Using the High Security Mode This operation mode protects customers’ important information against unauthorized access to the equipment and leakage. TM The following are the security functions when you operate the equipment complying with IEEE Std 2600.1 -2009. User Authentication Setting function Role Management function Encryption function of data to be written in HDD Log collecting and browsing function Overwriting function of the specified data i
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1 THE HIGH SECURITY MODE 1.THE HIGH SECURITY MODE The HDD inside the equipment which is operated under the high security mode is encrypted. Moreover, the Data Overwrite Option (GP-1070) is installed in such equipment. To confirm that each function is operating, check the display at the top right of the [Counter] screen on the touch panel of the equipment. The HDD is encrypted. The icon is displayed. Even in the case that it is not displayed, the HDD has been encrypted if this equipment has b
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1 THE HIGH SECURITY MODE The automatic log-in function in the client software which comes with this equipment is not available. Be sure to enter the user name and password when using client software. Any data sent to this equipment, such as a Fax and Internet Fax printed or received from a printer driver*, can be outputted only when a user with the printing privilege is logged in. * Use IPP SSL or SSL of WS Print for the communication with the equipment. When IPP printing is performed, use the
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2.UNIQUE FUNCTIONS Temporary Password.............................................................................................................10 Conditions when a temporary password is used..................................................................................................10 Operation by a user when a temporary password is used ...................................................................................10 HOLD (FAX)........................................................
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2 UNIQUE FUNCTIONS Temporary Password In the high security mode, a password, tentatively assigned by an administrator to allow a user access, is treated as a temporary one. To use the equipment, you need to register your password after accessing it with the temporary one. The security level is insufficient if you continue to use the temporary password. Register your password as soon as possible. Conditions when a temporary password is used A user temporary password is used in the following ca
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2 UNIQUE FUNCTIONS HOLD (FAX) In the high security mode, when an email to which a FAX, Internet FAX or image is received, it is not automatically output. These jobs are stored in the [HOLD (FAX)] queue and only a user having the [Fax Received Print] privilege can print the job. If a job is in the [HOLD (FAX)] queue, the MEMORY RX / LINE lamps blink. Printing a job in the HOLD (FAX) queue Log in to the equipment as a user having the [Fax Received Print] privilege. 1 Press the [PRINT] button on
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2 UNIQUE FUNCTIONS Select the desired job or [SELECT ALL], and then press [PRINT]. 4 The job that has been output is deleted from the [HOLD (FAX)] queue. 12 HOLD (FAX)
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3.THE INITIAL VALUES Precautions on the Initial Values .......................................................................................... 14 Logging in.............................................................................................................................................................14 Initial value list ......................................................................................................................................................15
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3 THE INITIAL VALUES Precautions on the Initial Values To securely operate the equipment, the initial and selectable values in the equipment under the high security mode may differ from those under the normal security mode. This manual only explains about the initial values and setting items which are different from those under the normal security mode. TM To operate the equipment complying with IEEE Std 2600.1 -2009, do not change the initial settings described in this manual. For the initi
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3 THE INITIAL VALUES 3.THE INITIAL VALUES Initial value list [Administration] Tab [Setup] Menu [General] Sub Menu Functions Save as FTP Disable Network iFax Disable Network Fax Disable Web Services Scan Disable Twain Scanning Enable The initial value is the same as that of in the Normal Security Mode; however, be sure to set to OFF. Restriction on Address Book Operation by Administrator Can be operated by Administrator only Energy Save Auto Clear * 45 Seconds The initial value is the same as i
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3 THE INITIAL VALUES [ODCA] Sub Menu Network Enable Port Disable [Security] Menu [Authentication] Sub Menu User Authentication Setting User Authentication Enable You cannot change the setting to "Disable". Authentication Type MFP Local Authentication Enable Guest User No check mark (Disable) The initial value is the same as in the Normal Security Mode; however, it cannot be set to "Enable". [Password Policy] Sub Menu Policy for Users Minimum Password Length 8 (digits) Requirements to Apply Enab
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FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590/5010 DP-5560/6560/7560/8560 FC-2050C/2550C OME100078F0
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS High Security Mode Management Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R100520J1406-TTEC Ver06 2012-06 ©2012 TOSHIBA TEC CORPORATION All rights reserved
