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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
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©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.
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Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual provides instructions on how to use the equipment for scanning and Internet faxing. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the e-STUDIO’s functions. The model below provides the scan function as an
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Trademarks The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Vista is Microsoft Windows Vista Operating System. The official name of Windows 7 is Microsoft Windows 7 Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. Microsoft, Windows, Windows NT, and the brand names and product names of
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CONTENTS Preface....................................................................................................................................... 1 Chapter 1 OVERVIEW Scan Features ........................................................................................................................... 6 Scan functions....................................................................................................................... 6 Scan speed ........................................
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Chapter 4 USING TEMPLATES Registering Scan Templates ................................................................................................. 78 Using Scan Templates ........................................................................................................... 84 Chapter 5 OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver ............................ 96 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver .................................
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1.OVERVIEW This chapter provides an overview of the scan and Internet Fax features. Scan Features........................................................................................................................... 6 Scan functions........................................................................................................................................................6 Scan speed ..................................................................................................
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1 OVERVIEW Scan Features With the equipment, originals placed in the Reversing Automatic Document Feeder or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses. Scan functions This equipment supports 5 scan functions; “Scan to e-Filing”, “Scan to File”, “Scan to E-mail”, “Scan to USB” and “Web Service Scan”. The e-STUDIO456 Series and the e-STUDIO856 Serie
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1 OVERVIEW 1.OVERVIEW Scan to File Scan to File allows you to store scans as PDF, XPS, TIFF or JPEG files in the shared folder in the equipment or in a network folder. From these folders, you can copy the saved data and use it on your computer. If you choose to store your scans in the network folder, the type of operating system, such as Windows or Macintosh, does not matter; you can save the data in any network folder accessible by FTP, SMB, NetWare IPX, NetWare IP, or FTPS. Delete document
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1 OVERVIEW Scan to E-mail Scan to E-mail allows you to send your scans to specified e-mail addresses. The scanned image is converted to a PDF, XPS, TIFF, or JPEG file and sent as an e-mail attachment. These functions below are available only when the hard disk is installed in the equipment. - Saving scans as XPS files - Previewing scans - Scanning With Dual Functions (Dual Agents) Scan to E-mail Send e-mail to the Internet Internet via SMTP server SMTP server To learn more about Scan to E-mail
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1 OVERVIEW 1.OVERVIEW Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows Vista / Windows 7 / Windows Server 2008 to scan images from a client computer through the network. The images scanned on the equipment can be loaded to your client computer and viewed via an application supporting the Windows Imaging Acquisition (WIA) Scan Driver. This function below is available only when the hard disk is installed in the equipment. - Saving scans as XPS files Perform scanning fro
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1 OVERVIEW Scan speed The scan speed depends on the selected color mode and resolution settings. The approximate scan speed (for printing A4/LT) under each condition is listed in the table below. Scan Speed Color Mode Resolution 4540C Series 6550C Series 456 Series 856 Series Black 100 dpi 150 dpi 57 pages/minute 77 pages/minute 57 pages/minute 80 pages/minute 200 dpi 300 dpi 400 dpi 53 pages/minute 66 pages/minute 52 pages/minute 71 pages/minute 600 dpi 45 pages/minute 62 pages/minute 45 pages
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1 OVERVIEW Internet Fax Features Internet Fax allows a copy of a scanned document to be sent as an e-mail with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication costs can be dramatically reduced. With Internet Fax, an e-mail address is to be specified in place of a phone number to transmit a copy of a scanned document to the Internet Fax equipment or the client computers. When an Internet Fax is received, it is automatically output
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1 OVERVIEW When the equipment sends a copy of a document using Internet Fax, the client computer receives the copy as TIFF-FX (Profile S) images. The equipment can print out only text files and image files in TIFF format; from the client computer, you cannot send files other than text or TIFF images to the equipment. For available formats, see the following section: P.115 “Available file formats” 12 Internet Fax Features
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2.BASIC OPERATION This chapter describes the basic scanning operations. Viewing Touch Panel for Scan Menu.................................................................................... 14 Default Settings...................................................................................................................... 16 Scan to e-Filing....................................................................................................................... 17 Scan to File .................
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2 BASIC OPERATION Viewing Touch Panel for Scan Menu When you press the [SCAN] button on the control panel, the SCAN menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password. 13 12 11 1 10 2 9 8 3 7 4 6 5 1) Message Display Area Operational instructions and the status of the equipment are displayed. 2) Function Buttons Press one of t
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2 BASIC OPERATION 2.BASIC OPERATION 8) [PREVIEW] Press this button when you want to preview your scans. P.56 “Previewing Scans” [PREVIEW] is displayed only when any of the following models is used: - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when the hard disk is installed) 9) [SCAN SETTING] Press this button to change scan settings applicable to “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to USB”. P.46 “Changing Scan Settings” 10)Scan Setting
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2 BASIC OPERATION Default Settings A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. To scan your document, the default settings can be used as they are whereas pressing [SCAN SETTING] during the scan operation allows you to select the preferred settings for each scan job. P.46 “Changing Scan Settings” The available settings in the scan mode and
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2 BASIC OPERATION Scan to e-Filing With this function, you can scan originals and store the scans in e-Filing boxes. You can scan 200 pages per job. When saving your scans, you can specify a public box or one of the user boxes. The public box is a pre-defined box and is used to store documents that any users of the equipment may need to work with. A user box is one created by the user. If a password has been set for a user box, you need to enter the correct password to access it. The stored da
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2 BASIC OPERATION Scan to File The Scan to File function sends and stores scans to a shared folder in the equipment’s hard disk or a specified network folder. The data stored in the shared folder can be accessed directly from the computer via a network. You can scan up to 1000 pages per job until the equipment's memory is full. For equipment with no hard disk installed, approx. 300 pages (Color or Auto color mode) or approx. 1500 pages (Black) can be scanned. These functions below are availab
