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Using
® ® ™
ADOBE ACROBAT CONNECT PRO 7.5
®
Add-in for IBM Lotus Notes
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Copyright © 2001 - 2009 Adobe Systems Incorporated and its licensors. All rights reserved. Using Adobe® Acrobat® Connect™ Pro 7.5 Add-in for IBM® Lotus Notes This user guide is protected under copyright law, furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational conten
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iii Contents Chapter 1: Getting started System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Install and open the Acrobat Connect Pro Lotus Notes Add-in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Help and support . . . . . . . . . . . . . . . . . . . . . . .
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1 Chapter 1: Getting started If you haven't installed your new software, begin by reading some information on installation and other preliminaries. Take a few moments to read an overview of Help and of the many resources available to users. System requirements Adobe® Acrobat® Connect™ Pro 7.5 Add-in for IBM® Lotus Notes supports most versions of Lotus Notes, starting with Lotus Notes 7, on Domino Servers. A complete listing of system requirements is available at www.adobe.com/go/connect_sysre
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2 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Getting started Use the Help search field in your product’s Help interface to access Community Help directly. You can also go to the Connect Pro Help and Support page, a portal to all the Community Help content for your product, at www.adobe.com/support/connect/. The sites searched by the default Community Help search engine are hand-selected and reviewed for quality by Adobe and Adobe Community Experts. Adobe experts also work to ensure that the
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3 Chapter 2: Using the Acrobat Connect Pro Lotus Notes Add-in Using the Acrobat Connect Pro Lotus Notes Add-in, you add your Acrobat Connect Pro meeting information to your Lotus Notes Calendar invitations and e-mail messages sent from Lotus Notes. When you schedule an Acrobat Connect Pro meeting, you create a Lotus Notes meeting request that includes your invitees. Lotus Notes adds this meeting to the calendar of all attendees and provides reminders to all attendees who accepted the request
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4 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Using the Acrobat Connect Pro Lotus Notes Add-in Settings dialog box for editing account information 1 If you are updating settings, select Change Settings in the Add-in menu. 2 Enter your login and password information. 3 Select an Acrobat Connect Pro server and default meeting room. These fields are blank by default the first time you log in. 4 If your server is a secure server (recommended), select Always Connect Using SSL. If this option is se
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5 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Using the Acrobat Connect Pro Lotus Notes Add-in Create a meeting room You can use a new meeting as the default room for your Connect Pro meetings, or as an occasional room. This option is not available if your administrator restricted room creation. 1 In the Add-in menu, select Create New Connect Pro Room. 2 Specify a meeting room name and custom suffix for the URL—your name or planning, for example. Creating a meeting room Send a meeting invitati
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6 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Using the Acrobat Connect Pro Lotus Notes Add-in Connect Pro meeting invitation Send a calendar invitation ❖ In the Add-in menu, select Schedule Connect Pro Meeting. The calendar invitation opens with the meeting room information. Join a Connect Pro meeting Connect Pro meeting invitations are sent as e-mail and include the URL of the Connect Pro meeting room. 1 Open the e-mail message containing the invitation. 2 Do one of the following: � If the me
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7 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Using the Acrobat Connect Pro Lotus Notes Add-in Connect Pro server options 3 In the Change Server dialog box, do any of the following tasks: � To use an existing server, select the server and click OK. This server appears in the Server text box in the Settings dialog box. � (If available) To add a new server, type the FQDN (fully qualified domain name) in the text box and click Add Server. The FQDN, sometimes called an absolute domain name, is th
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8 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Using the Acrobat Connect Pro Lotus Notes Add-in Setting the default meeting room Note: You can also specify a new meeting as the default when you create it. 4 To specify additional meeting information, click More Meeting Options. This option opens the Meeting List in Acrobat Connect Pro, where you can select your meeting and change meeting information. For more information, see Acrobat Connect Pro Help. More Help topics “Create a meeting room” o
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9 USING ACROBAT CONNECT PRO LOTUS NOTES ADD-IN Using the Acrobat Connect Pro Lotus Notes Add-in Customizing the meeting invitation 2 Do any of the following: � To add invitation details, type the text and add the URL of the Connect Pro meeting room. � To add audio conferencing (telephony) details, click Phone Settings. This option automatically appends any telephony information retrieved from the Connect Pro server into the text box, after the current entry. Update the list of meeting rooms You
