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LAN Docking Station
for Digital Pocket Memo 9600/9620
LFH 9160
www.philips.com/dictation
EN User manual 3 ES Manual del usuario 85
DE Benutzerhandbuch 29 NL Gebruikershandleiding 113
FR Manuel de l‘utilisateur 57 FI Käyttöopas 143
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Declaration of Conformity Tested to comply with FCC standards FOR HOME OR OFFICE USE Model Number: LFH 9160 Trade Name: Philips LAN Docking Station 9160 Responsible Party: Philips Speech Processing Address: 64 Perimeter Center East, Atlanta, GA 30346, USA Telephone number: (888) 260-6162 Website: www.philips.com/dictation This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: 1) This device may not cause harmful interference. 2) This device mu
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User manual 1 Introduction 4 1.1 Features 4 1.2 Package contents 4 1.3 System requirements 5 1.4 Overview 5 2 Installation 6 2.1 Installation using DHCP 6 2.2 Installation using the factory default IP address 7 3 Configuration 8 3.1 Setting up the FTP server 9 3.2 Setting up the file upload directory on your FTP server 9 3.3 Files stored in the file upload directory 10 3.4 Setting up the file upload user account on your FTP server 10 3.5 FTP settings 11 3.6 Automatic file upload 12 3.7
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1 Introduction C Important: Read these instructions for information about using the product correctly and safely. You can also download the same file from www.philips.com/dictation. 1.1 Features Simplify the dictation workflow: • Upload the dictation files from your Digital Pocket Memo directly to the network without a PC or upload application • Reduce document creation time, transfer dictation files directly to your transcriptionist • Recharge the batteries of your Digital Pocket Memo while
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1.3 System requirements • 10/100 Mbit/s Local Area Network with RJ45 connections • FTP server with a user account configured for the LAN Docking Station • DHCP server (recommended) 1.4 Overview 1 Docking slot for the Digital Pocket Memo 2 Green LED indicates that the Digital Pocket Memo batteries are recharging 3 Yellow LED indicates that dictation files are being transferred 4 Power supply socket 5 Socket for Kensington lock 6 RJ45 network socket for connection to the Local Area Network User
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2 Installation When installing one or more new LAN Docking Stations to your network, you can set it up in one of two ways: • Use the DHCP service on your network to assign IP addresses to the LAN Docking Stations based on the MAC address of each LAN Docking Station, or • Set the LAN docking station to a default IP address to access the configuration interface and assign a fixed IP address The LAN Docking has a default configuration setting to use the DHCP server to obtain its IP address. Th
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E Tip: It is good practice to make a note of the location and network socket number of each LAN Docking Station before they are deployed. You can enter this information into the comment field of the LAN Docking Station configuration interface, which will make it easier to troubleshoot and maintain LAN Docking Stations in your network. See Assigning a comment to the LAN Docking Station on page 16 for more information about assigning comments. 2.2 Installation using the factory default IP add
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Configuration Once the LAN Docking Station is connected to the network, it can be configured using a simple HTML interface from any HTML4-compliant Web browser. There is also an Administration Tool that can be used to manage and update the configuration settings of several LAN Docking Stations (batch update). See LAN Docking Station Administration Tool on page 18 for more information. To open the LAN Docking Station configuration interface, follow these steps: 1� Open a Web browser on your
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3.1 Setting up the FTP server The LAN Docking Station can automatically upload dictation files to an FTP server when a Digital Pocket Memo is connected. The LAN Docking Station has been tested with a number of FTP servers for the Windows and Linux platforms. It should also function with any other FTP server conforming to the FTP protocol specifications standard. The following FTP servers have been tested with the LAN Docking Station: • Microsoft Internet Information Server • WS FTP Server •
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3.3 Files stored in the file upload directory When dictation files are uploaded from a Digital Pocket Memo, the LAN Docking Station creates a subdirectory with the serial number of the Digital Pocket Memo under the file upload directory and places all uploaded files there. The file names of the uploaded files are composed of the name of the author, the sequential number of the file, and the .DSS file extension. The LAN Docking Station also creates a “configuration” subdirectory in the file up
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3.5 FTP settings Once you have your FTP server set up, you must configure the LAN Docking Station to use it. To configure the FTP settings, follow these steps: 1� Open the LAN Docking Station configuration interface by entering its IP address in your Web browser or using the LAN Docking Station Administration Tool. 2� If your FTP server can accept secure (SFTP) connections, check the SFTP radio button on the FTP settings panel. Otherwise, check the FTP radio button on the FTP settings pa
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3.6 Automatic file upload The automatic file upload settings let you configure which dictation files are automatically uploaded to the FTP server when a Digital Pocket Memo is connected to the LAN Docking station. 1� Open the LAN Docking Station configuration interface by entering its IP address in your Web browser or using the Administration tool. 2� Choose how the automatic file upload settings should be determined: • If you want the configuration settings of the connected Digital Pocke
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3.7 Changing the IP address of the LAN Docking Station You can assign a static IP address to the LAN Docking Station or have the LAN Docking station use the DHCP service on your network to obtain an IP address automatically. 3.7.1 Assigning an IP address from DHCP D Note: If you are installing the LAN Docking Station for the first time, please follow the instructions in the Installation chapter on page 6. To have the LAN Docking Station obtain an IP address automatically from the DHCP server o
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3.7.2 Assigning a static IP address D Note: If you are installing the LAN Docking Station for the first time, follow the instructions in the Installation chapter on page 6. E Tip: To display the current IP address assigned to a LAN Docking Station and its MAC address, slide a Digital pocket Memo 9600 or 9620 into the docking slot and press the MENU button and RIGHT SMART BUTTON on the Digital Pocket Memo simultaneously. To assign a static IP address to the LAN Docking Station, follow these st
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D Note: The IP address of the LAN Docking Station is updated immediately, so its configuration interface will no longer be accessible from the old IP address. C Important: When assigning a static IP address to the LAN Docking Station, make sure that the address you assign is available on your network. If the IP address is already in use on your network, the configuration interface of the LAN Docking Station will not be accessible. You can resolve this situation by freeing up the IP address o
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3.9 Assigning a comment to the LAN Docking Station You can assign comments to each LAN Docking Station. Assigning comments is not required, but it can help you identify individual LAN Docking Stations within your organization. 1� Enter the name of the office (where the LAN Docking Station is installed) along with a comment in the the comments panel. This will help you identify this LAN Docking Station. 2� Press the SUBMIT button at the bottom of the comments panel to save your changes. D No
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7� If your server requires authentication to download the firmware file, enter the name of the user account, the password, and confirm the password. Otherwise leave the USERNAME, PASSWORD and CONFIRM PASSWORD text fields empty. 8� Enter the full path and file name to the .bcd file of the new firmware into the PATH ON SERVER text field. 9� Press the UPGRADE NOW button to start the upgrade process. D Note: Once the firmware upgrade is complete, the LAN Docking Station will restart. You m
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LAN Docking Station Administration Tool The Administration Tool allows the network administrator to quickly overview the status of up to 100 LAN Docking Stations connected to a network and make configuration changes to them from a centralized user interface. 4.1 Obtaining the Administration Tool software The Administration Tool is sold separately. Contact your local reseller for more information. 4.2 System requirements Hardware • IBM PC or compatible computer • Pentium III, 1 GHz, 512 MB RA
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4.3 Installation To install the Administration tool on your PC: 1� Insert the Administration Tool CD into your CD-ROM drive. 2� The Administration Tool set-up program starts automatically. If not, open the Administration Tool CD contents in Windows Explorer and run the setup.exe file. 3� Follow the on-screen instructions of the set-up program to install the Administration Tool on your PC. 4.4 First-time configuration The Administration Tool collects information about the LAN Docking Stations
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If the directory is not mapped to a shared network folder: 1� Check the FTP SERVER radio button. 2� Enter the IP address or domain name of the FTP server in the SERVER field. 3� Enter the FTP port number in the PORT field. Unless your FTP server is configured to use a nonstandard port number, this should be 21. 4� Enter the user name and the password of the account needed to log on to the FTP server into the USERNAME and PASSWORD fields. 5� Click the OK button at the bottom of the configuratio
