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INTERNET FACSIMILE
OPERATOR’S MANUAL
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NOTICE TO USERS Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary. U. S. A. for repair/warranty information. If the trouble is causing harm to the telephone WARNING FCC Notice: Part 15 network, the telephone company may request you remove the equipment from the This terminal has been tested and found to comply with the limits for a Class A network, until the problem is resolved. digital device, pursu
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NOTICE TO USERS Canada NOTICE: The Industry Canada label identifies certified equipment. This certi- AVIS: L’étiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de fication means that the equipment meets telecommunications network protective, sécurité des réseaux de télécommunications, comme le prescrivent les documents operational and safety requirements as prescribed in the appropriate
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CONTENTS NOTICE TO USERS ................................................................ 1 E-MAIL ACCOUNT SETUP .................................................. 59 E-mail Address Setting ........................................................................ 60 NOTICE TO USERS ................................................................ 2 Error E-mail Forward Address Setting ................................................. 61 INTRODUCTION ................................................
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LIST OF REPORTS .................................................. 95 E-MAIL NOTIFICATION REPORTS PRINT FORMAT ......... 95 DSN Report .......................................................................................... 95 MDN Report .......................................................................................... 96 Alert Report .......................................................................................... 97 LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE .......
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INTRODUCTION - FEATURES The Internet Fax Kit enables your machine to transmit the document through the Offramp Gateway Transmission: Internet or Intranet. This enables the machine to transmit the document as an E-mail The DP120F/DP125F can be used as a Hub Station to forward E-mails from your between other Internet Fax machines and computers. client computer or Internet Fax machine to the any facsimiles through the public switched telephone network. NOTE: • The machine must be connected to the
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Before Connecting the Machine to Internet Before connecting to the network, read this section to understand the Internet Fax Precaution for Internet Transmission functions. Transmissions using the Internet Fax function are the same as E-mail transmissions. Before you start to use the Internet Fax function, it is recommended that you read this POP and SMTP section and understand the precautions for Internet Transmission. The available functions depend on whether this machine is setup to use the P
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Internet Fax Transmission Overview The following is an overview of the various transmissions that can be performed using Internet Fax to/from Client Computers the Internet Fax function. The machine can send a document to client computers through the Internet or Intranet. The client computers can send the E-mail to the machine as well. Internet Fax to Internet Fax The machine can send a document to another Internet Fax machine through the Internet or Intranet. The document is sent as an E-mail
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Internet Fax Transmission Overview - continued Offramp Gateway Transmission Onramp Gateway Transmission The machine can forward received E-mail documents to any facsimile through Using the Internet Fax function, E-mail addresses can be assigned to the ITU-T Mailbox in this machine. Therefore, ITU-T F-code compliant facsimiles can send the public telephone line using Offramp Gateway transmission. If another Internet Fax machine or client computer sends a document to the Internet Fax documents t
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- FACSIMILE UNIT DESCRIPTION Rear View Operation Panel Green Indicator CHECK E-MAIL The indicator that lights while E-MAIL ADDRESS Key the network interface card is Used to receive an E-mail Used to program E-mail addresses when immediately. properly connected to the programming One Touch Key or network. Abbreviated Numbers. By pressing this key prior to a transmission, an E-mail address can be entered for an Internet Fax Amber Indicator transmission. The indicator that blinks while data is bei
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BASIC FUNCTIONS - RECEIVE E-MAIL The methods to receive an E-mail vary according to the type of protocols used for receiving an E-mail. Automatic Manual Receiving from Receiving Mode Receiving Mode SMTP Server When “POP” is selected for the Receive Mode, the following receiv- ing methods are available: To automatically receive E- To manually receive E-mails Once an E-mail to this machine • Auto Receive mails from the E-mail server, from the E-mail server, press: is delivered through the Internet
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Output Print Format for Receiving E-mail When an Internet Fax message Text Body Output (or E-mail message) is received, This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files. the following output may be ➤P69 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting printed in addition to the origi- nals (scanned data). Sender name and address • Text Body Recipients Lists • Header The Text Body and the Header Date an
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Output Print Format for Receiving E-mail - continued Header Output This output is printed when the Print Header is set to ON. ➤P72 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting 12
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- SEND E-MAIL The machine can send an E-mail using the following methods. Sending E-mail by Direct Input • Direct Input Input the E-mail address directly to send a document. Display INTERNET- Enter the E-mail ad- 1 2 FAX SEND Menu dress • Search E-mail Address Search an E-mail address from the local phonebook and histories to send a document. Press: Enter the E-mail address using • One Touch Dialing the Keyboard and the Dial Key- Send a document to the E-mail address that is assigned to a One To
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Sending E-mail by Direct Input - continued Select the Resolution 3 This setting will allow you to 3a Resolution Setting specify the resolution for the documents you are sending, if you know the resolution capa- bility of the recipient machine. Then press: Press until the required resolution mode is indicated by the appropriate LED. If you know the resolution ca- pability of the recipient ma- : illuminated The mode changes as follows: ( ) chine, press: : extinguished DO YOU KNOW RECEIVER FINE
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Sending E-mail by Direct Input - continued Select the Compression Scan the document 4 5 This setting will allow you to Your machine will automatically 4a Compression Setting specify the compression for the start scanning the document documents you are sending, if into memory (if enabled). you know the compression ca- pability of the recipient ma- Select the desired Compres- SCANNING INTO MEMORY chine. sion. FILE NUMBER= 007 Press: RESIDUAL MEMORY 98% If you know the compression SCANNING PA
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Sending E-mail by Searching E-mail Addresses Display the SPEED Select SPEED DIAL Searching for an E-mail address 1 2 3 DIAL Menu Press: Press: This operation searches for an 3a Select the search category E-mail address and sends the documents to the E-mail ad- dress. To select the Local Addresses, When “2.RECEPTION HIS- You can search for an E-mail press: TORY” is selected, the follow- 1.LOCAL ADDRESS PRESS SPEED DIAL, address in the following catego- ing screen appears. Skip to ONE TOUCH KEY O
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Sending E-mail by Searching E-mail Addresses - continued Searching for an E-mail address - continued 3 3a 3b Select the search Search from Local Adressess category - continued When “3.SENT HISTORY” is You can search for an E-mail 3b-1 Select the search method selected, the following screen address from the Local Ad- appears. Skip to Step 3d. dresses using the following method. SENT HISTORY To select Search Name, press: When “2.SEARCH E-MAIL When “3.ALL” is selected but Search Name: NOW SEARCHIN
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Sending E-mail by Searching E-mail Addresses - continued Searching for an E-mail address - continued 3 3d Search from Local Adressess - continued 3b-2 3b-3 3b-4 Enter the Search Name Select the ID Name Enter the Search E-mail Address Enter the character(s) associ- NOTE: Locate the screen of the de- Enter the character(s) associ- NOTE: ated with the ID name of Abbre- The machine searches all sired ID name using the follow- ated with the E-mail address The machine searches all viated Dial Numbers
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Sending E-mail by Searching E-mail Addresses - continued Searching for an E-mail address - continued Scan the document 3 4 Your machine will automatically 3b 3c 3c Search from Local Adressess - continued Select from Reception Select from Sent start scanning the document History History into memory (if enabled). Locate the screen of the de- Locate the screen of the de- 3b-5 3b-6 SCANNING INTO MEMORY Select the E-mail Select the E-mail sired E-mail address using the sired E-mail address using the
