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OKIFAX 4500
User’s Guide
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Every effort has been made to ensure that the information in this Symbols in this Book document is complete, accurate, and up-to-date. The This symbol marks a ‘note’. Notes are hints or tips which manufacturer of this equipment assumes no responsibility for offer additional information to help you. the results of errors beyond its control. The manufacturer of this equipment also cannot guarantee that changes in software and This symbol marks a ‘caution’. Cautions are special notices equipment ma
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Unpacking ......................................................................... 20 Contents Setting Up Your Fax Machine .......................................... 21 Symbols in this Book ......................................................... 2 Installing Paper Trays & Stackers ............................... 21 Energy Star ......................................................................... 2 Installing Toner Cartridge ............................................ 21 Connecting Teleph
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Loading Documents ......................................................... 36 Sending Confidential Faxes ......................................... 51 Sending Fax to Single Location ....................................... 37 Receiving Confidential Faxes ...................................... 52 Search Key Dialling ..................................................... 38 Creating Confidential Mailbox .................................... 52 Real-Time Dialling ......................................
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Personal Mailboxes .......................................................... 67 Codes Used in Reports ..................................................... 77 Creating Personal Mailbox (Polling) ........................... 67 Result Codes ................................................................ 77 Closing Personal Mailbox (Polling) ............................ 67 Communication Codes ................................................ 78 Memory Password .....................................
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Installation Hints SAFETY • Install your fax machine in a dust-free location away from Your fax machine has been carefully designed to give you years direct sunlight. of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to • Do not connect your fax machine to a power source that is avoid hurting yourself or damaging the fax machine. used by other equipment producing electrical noise (i.e., air conditioners, etc.). General • L
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• This fax machine may not necessarily provide an effective • This fax machine is not intended to be used in parallel with hand-over of a call from a telephone connected to the same any other telephone devices. line. • The operation of this fax machine on the same line as a Toner Cartridge & Image Drum Unit telephone or other equipment with audible warning devices Handling or automatic ring detectors will rise to bell tinkle or noise • Leave unused toner cartridges and image drum units in their
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Emergency First Aid • IF TONER IS SWALLOWED: Induce vomiting and seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious. • IF TONER IS INHALED: Take the person to an open area for fresh air. Seek medical attention. • IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool, NOT cold, water for a minimum of 15 minutes keeping eyelids open with fingers. Seek medical attention. OKIFAX 4500 8
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• Advanced memory transmission and reception features, INTRODUCTION including automatic reception into memory with or without Thank you for purchasing this OKIFAX fax machine. This fax password printing. machine uses advanced Light Emitting Diode technology to transfer • Reports to help you keep track of the operations and settings received and copied images to plain paper. It is designed to make of your fax machine. the sending and receiving faxes a fast and trouble free process. • Automatic po
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Product Options Multi function peripheral (MFP) software is available as an option, which allows your fax machine to communicate with a computer. Once this option is intstalled, you can: • Use your fax machine as a local printer. • Send fax messages directly from your computer. • Receive and store fax messages directly into your computer. • Scan pages from your fax machine into your computer. • Carry out optical character recognition (OCR) on received faxes or scanned pages. • Easily program di
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COMPONENT IDENTIFICATION What You Should Receive Power Cable Document Tray Paper Tray/ Telephone Cable Copy Stacker Toner Cartridge Document Stacker Facsimile Unit Image Drum Unit (Inside fax machine) User’s Guide 11 English
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Components Paper Tray/Copy Stacker Document Tray Load up to 100 sheets of paper Holds original documents that are into this tray. Up to 30 sheets of to be faxed or copied. received faxes or finished copies are stacked on top of this tray. Document Guides Adjust these guides to the page width of the documents that are to be faxed or copied. One Touch Keypad Control Panel Manual Paper Feeder Load paper into this slot when you want to use a type of paper different from the paper in the paper tray.
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Components LINE Terminal Terminal for connecting the unit to a telephone line. PC Connector Connect the computer cable into this connector. TEL Terminals Terminals for connecting the fax machine to an external telephone. Power Switch AC Power Inlet Connect the AC power cable, supplied with your fax machine, into this inlet. LED Print Head This black bar is the part of your fax machine which writes received or copied images onto the image drum unit. You Toner Cartridge should clean this bar each
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Control Panel OKIFAX 4500 14
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5 HYPHEN Key: When programming One Touch keys and Control Panel Keys & Indicators AUTO DIAL telephone numbers, use this key to tell your 1 LCD Panel: Refer to this liquid crystal display (LCD) panel fax machine to wait for the dial tone of an outside or for instructions and information while your fax machine is international line before it continues dialling the rest of the operating or while you are programming your fax machine. telephone number. When programming the TSI/CSI and 2 Transmit Reso
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Note: If your fax machine has been set to enter power dialled a telephone number, press COPY so you can instantly save mode (after the fax machine has been inactive for program that number into an unassigned One Touch Key or three minutes), the manual redial function does not work. AUTO DIAL number. 9 AUTO DIAL Key: AUTO DIAL numbers are abbreviated 12 STOP Key: This key cancels any operation currently in numbers for rapid dialling. Rather than dialling the entire progress and turns off the ALAR
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When programming TSI/CSI and call back numbers into 21 0/UNIQUE Key: When dialling, use this key to enter a your fax machine, this key is used to enter a “+” symbol. “0”. When programming your Sender ID or a Location ID, you can use this key to enter a variety of unique characters, 16 PAUSE Key (One Touch Key 10): Use this key on the e.g. ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø One Touch keypad to enter automatic three second pauses in dialling when programming telephone numbers.
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and an alternate number which will be automatically dialled if the first number is busy or if there is no answer. You can also use the Location IDs (names) associated with One Touch keys to search for these locations by name using the SEARCH key. Using One Touch Keys for Selecting Functions & Note: Changing the answering mode of your fax machine Programming automatically prints out any non-confidential faxes that have been received into memory. You will also use One Touch keys for selecting spec
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7 COUNTER DISPLAY Key: Your fax machine keeps track experiences a problem during communications, it will emit three of the number of pages it has printed and scanned. Using long beeps. Press the STOP key to turn the error tone off, then this key checks the print counters of your fax machine and print a Message Confirmation Report to check the source of the resets the drum counter of your fax machine after replacing problem by pressing the COPY key twice with no documents the image drum unit. loa
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Identification and remove the contents from the carton placing INSTALLATION them on a sturdy surface. 1. Fax machine unit Getting Started 2. Toner cartridge To install your new fax machine, follow the instructions from 3. Image drum unit (inside facsimile unit) Unpacking to Setting the Fax Identification. You must complete 4. Power cable these steps for your fax machine to operate properly. 5. Telephone line cable If you have purchased an option package for your fax machine, refer to the documen
