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CB782-90008_UG_EN.book Page i Monday, October 8, 2007 6:55 PM
HP 640 Fax series
User Guide
Part number: CB782-90008
Third edition: 09/2007
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CB782-90008_UG_EN.book Page ii Monday, October 8, 2007 6:55 PM © Copyright 2007 Hewlett-Packard Development •Checks or drafts drawn on Governmental agencies Company, L.P. •Paper currency, traveler’s checks, or money orders •Certificates of deposit The information contained herein is subject to change •Copyrighted works without notice. No part of the document may be photocopied, reproduced, or translated to another Safety information language without the prior written consent of Hewlett- Pa
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CB782-90008_UG_EN.book Page i Monday, October 8, 2007 6:55 PM Contents 1 Quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Load documents to fax or copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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CB782-90008_UG_EN.book Page ii Monday, October 8, 2007 6:55 PM Block junk fax numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Add a junk fax number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Delete a number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Favorites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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CB782-90008_UG_EN.book Page iii Monday, October 8, 2007 6:55 PM Maintain the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Clean the print cartridge nozzles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Wipe the print nozzles and contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Clean the nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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CB782-90008_UG_EN.book Page iv Monday, October 8, 2007 6:55 PM iv Contents
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CB782-90008_UG_EN.book Page 1 Monday, October 8, 2007 6:55 PM 1 Quick start This chapter gives you a quick introduction to the basic functions of your new fax machine. Please refer to the later chapters for detailed instructions. 1 The “arrow buttons” located at the left and right of OK button on the control panel are designated by in the instructions. 1 Load paper You can load up to 50 sheets of plain paper in the input tray. Before loading the paper, make sure the paper size is set c
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CB782-90008_UG_EN.book Page 2 Monday, October 8, 2007 6:55 PM Load documents to fax or copy 3 Fan, neatly stack, then insert up to 50 sheets of paper with 3 the print side facing you. 4 Push the Paper Tray Cover back into place. 4 Load documents to fax or copy You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine). Adjust guides to document width. Send a fax 1. Place the document to be sent (up to 10 pages) in the document feeder
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CB782-90008_UG_EN.book Page 3 Monday, October 8, 2007 6:55 PM Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 23. FAX or TAM answer mode The fax machine will answer the telephone, automatically detect fax tones, and receive afax. TIP: However, if you accidentally answer the telephone and hear fax tones, press the Start/Enter button to receive the fax. AUTO answer mode In AUTO mode
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CB782-90008_UG_EN.book Page 4 Monday, October 8, 2007 6:55 PM Make a telephone call 7. Press to select Reverse if you want the last page printed first. Printing the copies in reverse order will cause the first page to be on top when the copy is complete. 8. Pressing either Copy or OK will start copying. Make a telephone call Use one of the following methods: • Pick up the handset and dial the number. • Press and hold a One Touch number. This turns on the speaker. When you are connected, pi
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CB782-90008_UG_EN.book Page 5 Monday, October 8, 2007 6:55 PM 2 HP Fax basics This chapter lists the basic features of your new HP Fax and introduces you to the machine. The HP Fax features The HP Fax offers the following features: • 50 page fax memory • 50 page paper tray • 10 page document feeder • Favorites capability: Scan the entire document into memory before sending (see page 25). • 50 speed dialing locations (including10 One-Touch speed dials) (see page 17). • Distinctive Ring (DRPD
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CB782-90008_UG_EN.book Page 6 Monday, October 8, 2007 6:55 PM The HP 640 Fax The HP 640 Fax Parts of the HP Fax Figure 2-1 Front view 1 Document support 2 Paper tray 8 3 Paper tray cover 1 4 Document guide 7 2 5 Document feeder 6 3 6 Handset 4 7 Paper guide 8 Paper support 5 Figure 2-2 Rear view 1 Power cord socket 1 6 HP Fax basics
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CB782-90008_UG_EN.book Page 7 Monday, October 8, 2007 6:55 PM The HP 640 Fax Figure 2-3 Bottom view 1 Connect handset to the HANDSET port. 2 Connect telephone line to the LINE port. 1 3 Connect answering 2 3 machine or extension phone to the EXT. port. HP Fax basics 7 HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS
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CB782-90008_UG_EN.book Page 8 Monday, October 8, 2007 6:55 PM The HP 640 Fax Control Panel of HP Fax Figure 2-4 Control panel of HP Fax 11 13 14 1 15 2 3 16 4 6 7 10 12 17 5 9 8 Label Name and Description 1 Rcv.Mode/Contrast: • When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive mode on page 28. • When a document is loaded, pressing this button changes the contrast for faxing and copying. 2 Resolution: Improves the clarity of a document that you are
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CB782-90008_UG_EN.book Page 9 Monday, October 8, 2007 6:55 PM The HP 640 Fax Label Name and Description 11 Menu: Displays the options available for your HP Fax. 12 Scroll/Volume: • When you are entering numbers or text, moves the cursor to the digit or character to be edited. • When Menu has been pressed, displays the next and previous menu options. Referred to as the arrow keys in text and are designated by: . • When no other button has been pressed, adjusts the ringer volume. • If the ha
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CB782-90008_UG_EN.book Page 10 Monday, October 8, 2007 6:55 PM The menus The menus 10 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND MEMORY CLEAR TOOLS Fax Number Date Format Silent Mode Set Broadcasting WakeUp Sound Fax Header Clean Cartridge Language Fax Name Date & Time Set Delayed Fax Alarm Sound Dial/Schedule Align Cartridge Sending Confirm Set Polling Send Key Sound Journal View Ink Level Paper Size Auto Reduction Cancel Schedule Factory Default Adjust
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CB782-90008_UG_EN.book Page 11 Monday, October 8, 2007 6:55 PM Overview of menu options Overview of menu options Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 39). To change these settings, see Navigate the menus on page 14. The tables below shows the options for a menu in the left column and their setting choices in the right column. BASIC FAX menu Option Settings Silent Mode You can
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CB782-90008_UG_EN.book Page 12 Monday, October 8, 2007 6:55 PM Overview of menu options Option Settings Man Fax Rcv Code The Manual Fax Receive Code allows you to start receiving a fax from an extension phone. If you pick up the extension phone and hear a fax tone, enter the code and the fax will start receiving. You cannot change the * *, just the number between them. The code can be 0 to 9. ECM Mode Error correction mode compensates for poor line quality and ensures accurate, error-free
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CB782-90008_UG_EN.book Page 13 Monday, October 8, 2007 6:55 PM Loudspeaker ADVANCED FAX menu Option Settings Set Broadcasting Allows you to send a fax to several fax numbers at once. Set Delayed Fax Allows you to set up a fax to be sent at any time in the next 24 hours. Set Polling Send Allows you to set up a fax to be polled by another machine. Cancel Schedule Cancels all scheduled faxes. Set Fax Forward Allows you to forward incoming faxes to another fax number. TOOLS menu Option Settings C
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CB782-90008_UG_EN.book Page 14 Monday, October 8, 2007 6:55 PM Navigate the menus Navigate the menus Ready mode Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the date, time, and answer mode. For example, OCT-05 14:23 FAX. Menu buttons Use the Menu buttons to navigate the menu items. 1 Press the Menu button to access the menu system. 1 2 Use the buttons to scroll through the options 2 on a particular level. 3 Press OK to select a particular menu o
