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Internet Fax
and
Network Print/Network
Scanner Kit
User’s Guide
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Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsem
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Table of contents Table of contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Supported systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Supported protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Network Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Printing documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Procedure for supported operating systems . . . . . . . . . . . . . . . . . . . . 31 NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Windows NT4.0/2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Windows 95/98. . . . . . . . .
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Introduction This user’s guide describes how to install and configure the Internet Fax and network printer/scanner kit into a fax machine. After installing this kit, the following functions are available for use: Print through a local area network (LAN). Send and receive Internet fax messages. Network scanner Gateway services For installation into a fax machine of the printed circuit board required for the Internet Fax and network printer/scanner kit, please refer to the quick installati
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Supported protocols Supported network print protocols are as follows: TCP/IP IPX/SPX NetBEUI Supported Internet fax protocols are as follows: TCP/IP SMTP POP3 DNS Supported management protocols are as follows: SNMP MIB 2 Internet Fax and Network Print/Network Scanner
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Internet Fax Internet fax settings General Before using Internet Fax, consult with the network administrator about correct network settings. There are two types of setting values for Internet Fax, which are as fol- lows: Data stored on the fax machine. Data recorded on the network card. To print out a list of the setting values on the fax machine, using the con- trol panel of the fax machine, select MENU, then select 9:REPORT PRINT and then select 6:CONFIGURATION. To print out the settings s
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Settings Internet Fax settings can be viewed by selecting MENU, then 11:SETUP and then 7:LAN OPTIONS. When 7:LAN OPTIONS is selected, the display shows user functions 80 to 93. User functions 80 to 82 are for network printing. Details of these settings are given in Network Printing. User functions from 83 onward are for Internet Fax and will not be dis- played if the network card does not have an Internet Fax facility. User function 93 (NETWORK SETTINGS) is for configuring the net- work card. Th
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LAN OPTIONS 82 LAN PRINT T.O. 83 >POP INTERVAL 84 DELETE POP MSG. ! key LAN OPTIONS 91 DOMAIN NAME 92 MDN 93 >NETWORK SETTINGS ENTER key 93 NETWORK SETTINGS 1 >IP ADDRESS 2 SUBNET MASK 3 DEFAULT GATEWAY ! key 93 NETWORK SETTINGS 11 FAX EMAIL ADDR. 12 DSN 13 >NIC INITIALISE User functions 83:POP INTERVAL - Intervals when the fax machine polls the server for any incoming e-mail (POP reception). 0 to 60 minutes, adjustable by the minute. If set to 0, no automatic polling is carried out. 84:
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Note 1: If a setting other than TYPE2 has been selected, e-mail remains on the server. Make sure e-mail is deleted from the server man- ually, e.g., from another PC. Note 2: This fax machine keeps a log of up to 50 communications, which is used to prevent any e-mail messages that have already been read from being received again. However, if there are more than 50 messages on the server, you may start receiving the same e-mail messages repeatedly. When e-mail messagees have been deleted from the
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87:HEADER PRINT - E-mail header print setting. OFF: Do not print header TYPE1: Print SUBJECT/FROM/TO TYPE2: Print all header information This setting is only valid when the TEXT Print setting is ON. 88:CODING MODE - Coding mode for TIFF file images sent by Internet Fax. Select from MH/MR/MMR. Please note that other manufacturers' Internet Fax products often support only MH. This machine supports MR and MMR modes in addition to MH. The rate of compression is MH (low); MR (medium); MMR (high). 89:
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or mail client. If the recipient is the same Internet Fax machine, notifica- tion in the following RFC compliant format will be transmitted. Note 1: This setting determines whether or not an MDN request will be sent with transmission. When this fax machine receives e-mail accompanied with an MDN request, it will always return MDN to the sender regardless of this setting. Note 2: If a file other than the TIFF formats compatible with this Inter- net Fax is received and the REPORT setting under 73
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20 or numeric key 0. The symbols available are ! # & ' ( ) * + , - . / : ; = ? · @ ” _ % ~ . The "~" (tilde) symbol will appear on the LCD as "-1". Both upper and lower case letters can be used. To switch between cases, press one-touch key 31 (CAPS key). 1:IP ADDRESS - Sets the IP address. 2:SUBNETMASK - Sets the subnet mask. 3:DEFAULT GATEWAY - Sets the default gateway address. 4:SMTP SERVER NAME - Either the IP address or the host name of the SMTP mail server up to 64 characters may be
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11:FAX Email Address - Enter the email address defined on this machine. Maximum length: 64 characters. 12:DSN (Delivery Status Notification) - If a mail server that has a DSN function receives a message, it will send a delivery confirmation to the sender of the message. If the mail server receiving the message does not support DSN, it is advisable to change this setting to OFF as the server may not be able to handle the message correctly and cause a communication error. However, some servers
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SNMP - See the manual for the network card. Internet Fax - The settings explained above can be entered here in addition to the following items, which are accessible only through the web: (a) SMTP Transmit: Whether or not to enable SMTP transmission protocol. For normal operations, this setting should be left at ENABLE. (b) SMTP Receive: Whether or not to enable SMTP reception pro- tocol. This should normally be set at ENABLE. If you do not wish to receive by SMTP, change this setting to DISA
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tion about these settings, but, like web access, there are some differences from the network card that does not support Internet Fax. The following section explains the tabs within Admin Manager. When Admin Manager is started, it first shows a list of network cards con- nected to printers and fax machines. Check the MAC addresses to select which network card is to be configured. The MAC address is shown on the network card report explained earlier. Select the network card for con- figuration and
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Internet fax transmission Registering addresses E-mail addresses up to 64 characters long can be assigned to one-touch keys 01 to 40. It is also possible to make up a group of email addresses and assign to one-touch dial numbers, but one-touch dial numbers for both email addresses and telephone numbers cannot be assigned to a single group. Note 1: Latin letters, numbers and symbols are assigned to one-touch keys. Also, symbols can be entered using either one-touch key 20 or numeric key 0. The sy
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Internet fax transmission flow 12:00 FAX MEMORY FREE 100% Load a document 07/01/00 12:00 FAX SELECT LOCATION(S) OR PRESS COPY Press One-Touch key Admin@network.com PRESS START TO DIAL Press START key or time out SCANNING PAGE 001 MEMORY FREE 99% Connecting POP3 server CONNECTING 14 Internet Fax and Network Print/Network Scanner
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Admin@network.com SENDING RESULT = OK Internet fax transmission flow - specifying recipients MENU 5 RELAY INITIATE TX 6 >INTERNET FAX 7 POLLING TX/RX INTERNET FAX 1 >INTERNET TX 2 INTERNET RX INTERNET TX SELECT LOCATION(S) Use One-Touch keys and numeric keys to enter full e-mail address. Internet Fax 15
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CAPS OFF Press SPEED DIAL key and enter e-mail address sales@.network.com assigned to a One- Touch key, SEARCH SPEED DIAL ENTER 1’ST CHAR. To add more recipients, press OR ENTER key ENTER SPEED NO. [ ] Press One-Touch key Admin@network.com Press PRESS START TO DIAL START key INTERNET TX Press SCANNING PAGE 0001 ENTER MEMORY FREE 99% key BROADCAST ENTRY:*** SELECT LOCATION(S) PRESS START TO DIAL ENTER TO CONFIRM This screen is the same as the entry screen for broadcast transmission using telepho
